Draft Solicitation N3220523R4140.docx

N3220523R4140

Section SF 1449 - CONTINUATION SHEET

Exhibit/Attachment Table of Contents

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Worldwide Logistics Services Military Sealift Command, Logistics Directorate

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide Worldwide Logistics (WWL) Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all qualified personnel, training, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform WWL support as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in the Performance Requirements Summary (PRS) in this PWS and in this contract.

1.2 Background: The U.S. Navy's Military Sealift Command (MSC) is the premier provider of ocean transportation to the Department of Defense. The Command operates approximately 125 non-combatant, civilian-crewed ships that replenish U.S. Navy ships, conduct specialized missions, and strategically prepositioned combat cargo at sea around the world and move military cargo and supplies used by deployed U.S. forces and coalition partners. The MSC logistics organization has an integrated Headquarters presence in Norfolk, VA. MSC has five area commands, each headed by a U.S. Navy captain, covering the Atlantic, Pacific, Europe, Middle East and Far East areas of responsibility. MSC's area commanders are the primary points of contact for MSC customers and numbered fleet commanders in their respective areas and are the personal representatives of the MSC commander. The area commands also are the MSC commander's direct links to MSC assets, providing maintenance oversight, logistics coordination and other needed services.

The mission of the Logistics Directorate (N4) is to provide logistics support for the MSC force necessary to achieve assigned missions. N4 provides worldwide support services in the functional areas of fleet logistics operations, enterprise-wide facilities and Global Shore Infrastructure Program (GSIP) management, acquisition logistics, sustainment logistics, logistics systems and data management, Combat Logistics Force (CLF) load management, ordnance management, food service management and supply chain management. MSC may be tasked with additional missions as directed by US Fleet Forces and/or United States Transportation Command (USTRANSCOM). In executing assigned missions, the Logistics Director is responsible for policy, processes, procedures, systems and performance measures. Additionally, the Logistics Director is Competency Manager for the MSC logistics military/civilian workforce. In this capacity, the Director is responsible for staff capacity/balancing, professional development, performance evaluation/recognition, personnel actions, and accession planning.

1.2.1 Specific Divisions:

Note: Specific N4 Division code designations may change over the life of this contract.

N44 Ships Lifecycle Logistics Support: These tasks provide services for logistics operation and maintenance support services for MSC. The place of performance shall include Government facilities, Contractor’s facilities and Ships Construction Yards.

N44M Material Handling Equipment/ Ordnance Handling Equipment (MHE/OHE) Support: MHE/OHE tasks are required to support and enhance mission capabilities of logistics life cycle support services for all MSC supported activities. The intended result of these services is an operationally functioning fleet of material handling equipment, and a functioning inventory of ordnance handling equipment, positioned onboard the global fleet of MSC vessels and shore commands.

N44S Special Materials Logistics Type Desk: Centrally manages Medical/ Chemical, Biological, Radiological Defense (CBRD)/ Anti-Terrorism/Force Protection (AT/FP)/Safety of Life at Sea (SOLAS) and Damage Control (DC) material, for all MSC platforms and supported Agencies.

N44N New Acquisition: This task will provide Contractor support to MSC N4 New Ships Acquisition Directorate in identifying, conducting, analyzing, tracking and confirming that all related logistics support requirements are available and provided to properly support all new classes of ships as each are awarded, constructed, delivered and enter their operational and sustainment life cycle phase. The Contractor will support N4 in monitoring and interfacing with Naval Sea Systems Command, Program Executive Office (PEO) who will manage these shipbuilding contracts in support of future delivery to MSC. Priority and exigence of work shall be coordinated between the Government and Contractor Project Managers (PMs) to ensure the requisite timeliness of the deliverables.

The classes of ships delivered may be added or deleted depending on Congressional funding and approval.

The place of performance shall include Government facilities, Contractor’s facilities and Ships Construction Yards.

N45 Corrective Maintenance Logistics System (CMLS) Support: MSC uses CMLS, Shipboard Logistics and Configuration Information Program (ShipCLIP), and the Enterprise Resource Planning system (ERP) as the automated ledger systems for tracking, reporting, and archiving financial transactions, lifecycle logistics transactions, and configuration management for MSC Fleet. This task is required to support and enhance mission capabilities by providing CMLS and ERP research, analysis, and operations support. In accordance with (IAW) the Navy’s initiative of Performance Based Logistics (PBL), MSC is required to produce and analyze metrics relating to their business processes, such as, but not limited to, supply effectiveness, inventory management, casualty reports (CASREPs), feedback, configuration activity, and configured equipment/hierarchical structure codes (HSCs). Metrics analysis measures the effectiveness of MSC’s business processes by generating raw and comparison data between ships and classes, highlighting areas for corrective measures. PBL will reduce Total Ownership Costs (TOCs) in specific areas such as warehousing, data management, and configuration management.

N46 CLF: MSC’s Load Management (LM) mission requires MSC to order, track, receive, stow, inventory, posture, monitor, rebalance and issue Defense Working Capital Fund (DWCF) and Navy Working Capital Fund (NWCF) material to Fleet units. Relevant guidance includes: NAVSUP 4998 (as revised), NAVSUP P-485 (as revised), NAVSUP P-723 (as revised), NAVSUPINST 4026.1 (series), MSC N0400.400.30.SQ (as revised), MSC N0460.080.00.SQ (as revised), MSC N0460.100.00.SQ (as revised), MSC SMS 6.8-001-ALL (as revised), MSC SMS 6.8-002-ALL (as revised), MSC.CTF53_N46.510.1.Q_1 (as revised).

Provide CLF Logistics Officer (CLO) Fleet Sustainment Support. Provide CLF CLO Support: As required, the Contractor shall support the CLF fleet sustainment mission worldwide providing direct fleet sustainment support to the operating forces of all Numbered Fleet Commanders in the 2nd, 3rd, 4th, 5th, 6th and 7th fleet Areas of Operation. Initial support will be in the 7th fleet. The Contractor shall perform daily customer order fulfillment functions within the CLO group using the current system of record, the Subsistence Total Order and Receipt Electronic System (STORES), One Touch Supply (OTS) and CLF Load Management support software IAW the CLO Standard Operating Procedures, MSC Safety Management System (SMS) and Quality Management System (QMS) procedures, and Global Stock Control (GSC) Internal and External Memoranda. The Contractor shall propose enhancements to ShipCLIP and the system of record that could improve performance of the CLO mission. The Contractor shall process requirements in the system of record for primary sourcing to CLF ships IAW the MSC CLO Procedures Guide N4.46.4120.1.WP (as revised). For Not in Stock and Not Carried (NIS and NC) material, refer requirements to the Supply System, Navy Exchange (NEX), Army and Air Force Exchange System (AAFES), or Subsistence Prime Vendor (SPV), as appropriate.

N47 Ordnance Management Support: The objective of this performance-based task is to obtain Contractor services for Ammunition Accounting Management Support and Small Arms Management Support for MSC ashore and afloat activities as well as supported agencies. The Contractor’s personnel shall be located in Norfolk, VA with additional limited support in Yorktown, VA.

N48 Supply Chain Support: Support includes all Supply Chain processes, including commodities ordering, material sustainment, warehousing management, distance support, property management to include MHE/OHE within the MSC Fleet and at all MSC shore commands. The objective of this performance-based contract is to obtain Contractor services to assist the MSC N48 division in the processing, ordering, management, service, and support of all N48 Supply Chain functions not supported by other contracts. This includes support with processing supply chain order, distance support of afloat supply departments, processing of Global Commodities orders and Indefinite Delivery Indefinite Quantity (IDIQ) contracts, property oversight of afloat contract operating ships, inventory management of all MHE/OHE assets, scheduling and overseeing repair and maintenance services. Applicable references are the Asset Management Guide, Property Management Systems Analysis (PMSA) QMS (as revised), FAR Clause 52.245-1, Commodities Orders from the Ships Under the Commodities Contracts N044-1.01-AQ (as revised) , Material Management QMS Procedures N0480-200.02-Q (as revised), Transportation Management QMS Procedures N0480-200.01-Q (as revised).

1.3 Objectives: The purpose of this contract is to obtain logistics services in support of the ashore and afloat internal MSC codes, as well as external MSC supported agencies and customers. The Contractor should reasonably expect logistical tasks and or locations to be added or deleted during the life of this contract via contract modification.

The Contractor shall provide planned, continuous, temporary and emergent work to support execution of assigned missions, functions, and tasks. New or emergent work shall be requested via a contract modification. The Contractor shall be prepared to provide these services in all areas of the world, where the Government has requirements to perform these services. MSC anticipates requiring onsite (Government office) Contractor support in the following locations in; Norfolk, VA; San Diego, CA; Charleston, SC, Houma, LA, Pascagoula, MS, Mobile, AL, Singapore, Italy; Bahrain, and Guam. Additional locations may be added or deleted in the future via a contract modification. Contractor employees will be required to travel to support current and future missions, temporary shipyard availabilities and ad-hoc requests to support activities like equipment validations, warehouse and storeroom inventory, training, exercises and crisis and contingency operations and disasters.

Crisis and contingency operations could entail the Contractors personnel working from home, shift work, work from an alternate site, or relocation to another country as the situation may dictate. In these cases FAR 252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES and 252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES will apply.

ContractorContractorContractorGovernmentGovernmentContractorContractor The Contractor shall utilize Government-owned automated logistics systems or other approved systems to provide required support. The Government will provide computer equipment (laptop) upon request from the Contractor for their employees directly working on this PWS regardless of location. The Contractor will be required to supply all internet, copier and telephonic support while not operating on the Government facility. While operating on a Government facility, the Government shall provide all internet, copier and telephonic support.

The Contractor shall be capable of transferring large data files (as large as 1.5 gig) from field sites to a database server site and from a database server site to MSC offices worldwide.

The Contractor shall use the references cited in Paragraph 2.3 of this PWS and any other applicable commercial best practices in order to provide the logistics support services required in this contract.

The Contractor shall manage all records, documents, and data IAW federal regulations as well as MSC COMSCINST 5210.1 Records Management Program, and SECNAV M-5210.1(series).

1.4 Scope: The scope of the requirement is to provide all WWL support for both ashore and afloat internal MSC codes, as well as external MSC supported agencies and customers as defined in Paragraph 1.3 and Part 5 of this PWS.

1.4.1 Mission Essential: The Government has identified all of the Contractor services performed under this contract as “essential Contractor services” in support of mission-essential functions IAW DFARS 252.237-7023 (series) CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES, DFARS 252.237-7024 (series) NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

1.5 Period of Performance: The Period of Performance (PoP) shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The PoP reads as follows:

Option Year 1

20 December 2024 to 19 December 2025

Option Year 2

20 December 2025 to 19 December 2026

Option Year 3

20 December 2026 to 19 December 2027

1.6 General Information

1.6.1 Quality Control The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that their work complies with the requirements of the contract. The Contractor shall deliver within 30 days after contract award, three copies of a comprehensive written QC Plan submitted to the Contracting Officer (KO) and Contracting Officers Representative (COR) and within 5 working days when changes are made thereafter. After acceptance of the QC Plan, the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QC plan.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract IAW the PRS. The PRS defines the performance standards for successful performance of the contract to which the Contractor will be held. Further, it defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall not be on-site at the Government's’ locations on any Office of Personnel Management (OPM) designated or locally observed holidays unless there is prior coordination with the KO or COR.

1.6.4 Hours of Operation: The Contractor is responsible for conducting business during normal Government business hours, which are between the hours of 0700 to 1600, Monday thru Friday except recognized holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The days of the workweek and work hours may differ based on locality. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 For on-site personnel, the Contractor is not authorized to conduct business in a Government space when there is no Government presence (after hours, weekends or holidays). In these cases, the Contractor shall work from Contractor defined alternate locations or telework.

1.6.5 Place of Performance: The work to be performed under this contract will require Contractors on-site presence in the areas of Norfolk, VA; San Diego, CA; Charleston, SC; Singapore; Italy; Bahrain; Mobile, AL; Pascagoula, MS; Houma, LA, and Guam. Additional locations may be added or deleted as required via contract modification.

1.6.6 Type of Contract: The Government will award a single award, Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing the tasks and deliverables listed in this contract must have, at a minimum, a SECRET security clearance at the time of assignment to the contract and must maintain that level of security for the life of the contract. The security requirements are IAW the DD Form 254 (Attachment A).

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and furnished property provided for Contractor use. The Contractors personnel shall obtain and use a GOV e-mail address to the maximum extent possible.

1.6.7.2 The Contractor is hereby advised that some work may take place at facilities and or countries where a visitor security and or country clearance may be required. The Contractor shall provide all required documentation or justification for the clearance when required or as requested.

1.6.7.3 Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from its facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under this contract. The COR will investigate and provide data to the KO who will provide the Contractor with a written explanation to support any request to remove an employee.

1.6.7.4 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.6.7.4.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor.

1.6.7.5 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees or their representatives.

1.6.7.6 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QC Plan.

1.6.8 Training, Qualifications and Certificates: The Contractor is responsible for ensuring all employees possess and maintain all required professional certifications and required licenses during the execution of this contract. The Contractor shall also ensure all employees maintain all Department of Defense (DOD), Navy and MSC training requirements and certifications. (CDRL A022)

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO or the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve outstanding performance issues within thirty days of notification.

1.6.9.1 Monthly COR Reports: Monthly COR Summary Reports shall be by functional area listed in Part 5 of this PWS with a summary page. On the summary page for each functional area, the Contractor shall identify each deliverable and if they met or did not meet the requirement by color-coding (Green –completed, Yellow – In work, Red – Incomplete, Grey – Not required). In the report, the Contractor shall provide a brief review of the status of the requirement and any concerns.

1.6.9.1.1 Deliverable Workload: The Contractor shall list the original and current workload numbers at the start of the contract by functional area, paragraph number (task) and deliverable and color code each task workload green. When each task workload has reached 50% accomplished, the Contractor shall list the current workload numbers by task number and deliverable and color code them to yellow. When each task workload reaches 80% accomplished, the Contractor shall list the current workload numbers by task number and deliverable and color code them to red. The Contractor shall continue to list the current workload numbers until the workload has reached 100%. The intent is to have a visualization of each deliverable’s workload and if we are getting close to exceeding the specified workloads listed in Part 6 of this contract. (CDRL A001)

1.6.9.1.2 Meeting Minutes: The Contractor shall provide meeting minutes at monthly production meetings and include the following information: type/title of meeting and meeting date; purpose; location; summary of the discussions, decisions, agreements, and directions; list of attendees; and copies of action item sheets for any actions identified during the meeting. (CDRL A002)

1.6.9.2 Personnel Report: Quarterly, the Contractor shall provide to the COR a personnel report stating the employee’s name, e-mail address, phone number, work location, on site building where s/he works, floor, room, cubical, Directorate they provide service to, a brief description of the service they provide, and duty/labor category. (Reference Q).

(CDRL A003)

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: 1) assure that the Contractor performs the technical requirements of the contract; 2) perform inspections necessary in connection with contract performance; 3) maintain written and oral communications with the Contractor concerning technical aspects of the contract; 4) issue written interpretations of technical requirements, including Government drawings, designs, specifications; 5) monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; 6) coordinate availability of Government furnished property, and 7) provide site entry of Contractors personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Government considers personnel listed in Paragraph 1.6.11.1, as “key personnel”. The Contractor shall provide a PM who shall be responsible for the overall performance of the contract. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the KO. The (PM) or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be located in Norfolk, VA and shall be available between the hours of 7:00 a.m. to 3:30 p.m. Qualifications for all key personnel are listed in Reference A:

Number of Key Personnel Required

Labor Category Functional Area Assigned

Location Required

The above chart reflects minimum key personnel to perform the tasks and deliverables of this PWS. This chart is not a comprehensive listing of the personnel required to successfully perform this PWS.

1.6.11.1 Key personnel qualifications: Please see Reference A.

1.6.11.2 Contractors key personnel shall be available for in-person meetings within a two-hour notice at the locations specified in paragraph 1.6.11.

1.6.11.3 Vacant Key Personnel positions: If a key position is not filled with a person meeting the qualifications per Reference A, the Contractor shall adjust their monthly invoice to reflect the vacancy for each day the position remains unfilled, which will be determined by the Contractor’s original proposal amount (cost data sheet) for the affected labor category.. Positions remaining vacant for 30 days or more shall also be reflected negativity in the Contractors CPARS report.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings (virtually or in-person), answering telephones, E-mails and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12.1 At all times, Contractors shall be clearly identifiable by wearing company logo lanyards, shirts, or other items that identify them as Contractors. Contractors shall not wear MSC logo items that give the impression that they are Government employees. Contractors assigned to cubicles and work spaces shall be identified by Contractor provided nameplates identifying the area as a Contractor space. Nameplates shall include the Contractors’ name, title and company for which they work.

1.6.13 Contractor Travel: All travel is included in the firm fixed price (FFP) of this contract. Contractor shall be required to travel within the Continental United States (CONUS) and Outside of Continental United States (OCONUS) during the performance of this contract. The Contractor shall be required to perform this work, to include attendance at meetings, conferences and training, at off-site (Government and Non-Government) locations both ashore and afloat and may be required to ship equipment and supplies to facilitate the work in these locations in support of this PWS.

1.6.14 Other Direct Costs: Other direct Costs (ODC) and material are not authorized. The Contractor shall factor in all expenses into their proposal.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To facilitate efficient contract turnover, a phase in/phase out plan is required. The Contractor shall have all key personnel on board, during the 90-calendar days phase in/ phase out period. During the phase in period, the incoming Contractor shall learn current processes, procedures, and become familiar with performance requirements in order to commence full-uninterrupted performance of services on the last day of the incumbent’s PoP. (CDRL A004)

1.6.17.1 PHASE IN:

The phase in period allows the awardee to assume accountability and transfer of functions from the incumbent. The Contractor Phase in period is 90 calendar days. The phase-in lasts from date of the awardee’s PoP start date to the expiration of the incumbent’s contract. The incoming Contractor shall initiate turnover activities so that it can assume full responsibility to manage and perform the tasks and provide deliverables of this contract. The awardee shall negotiate in good faith a plan with the incumbent to determine the nature and extent of phase-in, phase-out services required. THE INCUMBENT IS SOLELY RESPONSIBLE FOR OPERATIONS UNTIL CONTRACT EXPIRATION. The awardee assumes responsibility at the end of phase in period (at incumbent’s contract expiration). The list below, while not inclusive, is an example of items necessary to facilitate turnover from the incumbent Contractor to the incoming Contractor.

1.6.17.1.1 The phase in plan shall include, at a minimum:

1.6.17.1.2 An integrated schedule for all key events, Contractor and Government for an efficient phase-in of each functional area of the contract and associated milestones to include a post award conference and subsequent bi-weekly status meetings IAW Paragraph 17.2.2.

1.6.17.1.2.1 An integrated staffing, training, and action plan that clearly demonstrates their ability to perform IAW the PWS and shall identify any impacts to the customers (delays, reduction in service).

1.6.17.1.3 Training, safety, certifications

1.6.17.1.4 Set up IT accounts (e.g. system of record, ShipCLIP, FSR, DOT MIL).

1.6.17.1.5 A plan to address the hiring of existing employees by the Contractor, how this may impact Phase-in, as well as, how any associated risks and potential conflicts of interests will be mitigated. Rationale and justification for any planning assumptions taken.

1.6.17.1.5.1 When/if transfer of employee access identification from the incumbent to the incoming Contractor (incumbent CACs, base access).

• Note. The transfer of identification such as CACs, ships access to awardee does NOT determine responsibility of employee to Contractor. This is a tool offered to the incumbent/awardee to assist in continuity of support to the Warfighter.

1.6.17.1.6 A transfer of all data and metadata shall occur prior to contract expiration of the incumbent contract.

· Note: the Contractor shall provide, as part of their phase in plan, a mitigation method should there be delays in the issuance of a Government computer.

1.6.17.1.7 A plan to take occupancy of the Government-furnished facilities and work in partnership with the military/civilian employees of each respective base, camp, or station.

1.6.17.2 The Contractor shall brief the status of its turnover to the Government on a bi-weekly basis, (written or verbal at the COR’s discretion). The brief shall consist of the events and tasks completed for the reporting period (i.e. week). The brief shall include a status of the phase-in plan and at a minimum:

1.6.17.2.1 Phase-in Plan of Action and Milestones (POA&M) with key turnover events and milestones.

1.6.17.2.2 Scheduled events and tasks for the reporting period that were not completed, risks associated with task non-completion, risk mitigation actions, and schedule recovery actions to regain schedule.

1.6.17.2.3 Status of transitions by location.

1.17.3 PHASE OUT: The phase out period allows the incumbent Contractor time to close out their responsibilities and transfer/turnover functions to the new awardee. The phase out period shall commence approximately 90 days before contract expiration and last through the last day of the contract. An updated phase out plan is required to be submitted to the KO and the COR by the incumbent at least 90 days prior to the end of the PoP (annually) or as directed by the KO.

During the phase out, the incumbent (outgoing) Contractor shall:

1.17.3.1 Negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required of each functional area of the contract and associated milestones to include a post award conference and subsequent bi-weekly status meetings.

1.17.3.2 Specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO’s approval.

1.17.3.3 Provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.17.3.4 Maintain operations, control, and responsibility IAW its contract requirements until the contract ends.

1.17.3.7 Government Furnished Property (GFP) GFP Transition – The Contractor shall return all GFP (e.g., laptops and security badges) to the Government and notify the COR upon completion.

1.17.3.8 The phase out plan ends at incumbent contract termination or expiration.

Part 2 Definitions, Acronyms & References

2. DEFINITIONS, ACRONYMS AND REFERENCES:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Any requirement listed in the task section or deliverable table that the Contractor is required to provide the government.

2.1.6. KEY PERSONNEL. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a letter of intent from the persons that are listed in the Contractors proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. PERFORMANCE REQUIREMENTS SUMMARY (PRS). A Table of all high level contractual tasks with associated standards and the associated incentives or remedies for exceeding or failing to meet the standard.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13 GOVERNMENT/CONTRACTOR. The terms “MSC” and “Government” will be used interchangeably within this document to refer to the United States Navy, Military Sealift Command. The terms “Contractor” and “Service Provider” will also be used interchangeably within this document to refer to the commercial organization providing contract services to MSC and MSC supported organizations.

2.1.14 PAHASE IN/OUT TERMS. The terms Awardee and Incoming are synonymous. The terms Incumbent and Outgoing are synonymous

2.1.15 FEEDBACK. Documentation contained within the vessels system of record to report inaccuracies in provisioning documentation. A CK is used to report a change in the vessels configuration (equipment has been changed), An ACR is to report a required change in a parts required to be stocked on the vessel or a FCBR to report and update to changes to the provided documentation (updated part number, obsolescence).

2.1.16 RETURN TO WAREHOUSE (RTW). Documentation submitted within the system of record to properly identify and initiate the shipping of material to a MSC enterprise warehouse.

2.1.17 FRUSTRATED MATERIAL. Property that cannot be identified without research or physical inspection.

2.2. ACRONYMS:

AAFES Army and Air Force Exchange System AEL Allowance Equipage Lists AIN Ammunition Information Notices ANORS Not-Operationally-Ready Supply AOR Area of Responsibility ADAL Afloat Dental Allowance Listing APL Allowance Parts Lists AMAL Afloat Medical Allowance Listing AT/FP Anti-Terrorism/Force Protection ATAC Automated Tracking and Control BATS Balboa Avenue Training Site BCP Business Continuity Plan BOM Bill of Material BOS Base Operating Support CAGE Commercial and Government Entity CASREP Casualty Reports CBRD Chemical, Biological, Radiological Defense

CFR Condition Found Reports CTF Commander Task Force CIVMAR Civilian Mariner CLF Combat Logistics Force CLIN Contract Line Item Number CLO Combat Logistics Officer CM Continuous Monitoring CMLS Corrective Maintenance Logistics Systems

COSAL Consolidated Shipboard Allowance List COTS Commercial off the Shelf COR Contracting Officer Representative CRIF Cargo Routing Information File DAAS Defense Automatic Addressing System DARD Defense Accountability, Reutilization and Disposal Program DC Damage Control DEF Daily Expenditure File DEMIL Demilitarization DKLD Deck Load DLA Defense Logistics Agency DLR Depot Level Repairable DLSC Defense Logistics Service Center DRL Deliverable Requirement List DMP Durable Moveable Property DMSMS Diminishing Manufacturing Sources and Material Supplies DOD Department of Defense DON Department of the Navy DWCF Defense Working Capital Fund EDI Electronic Data Interchange EDW Enterprise Data Warehouse EFD Equipment Functional Description ELO Exchange Location Operation EOA End of the next scheduled Availability EOM End of Month EPF Expeditionary Fast Transport ERMS Electronic Records Management Systems ERP Enterprise Resource Planning FA Fleet Assist FAR Federal Acquisition Regulation FFV Fresh Fruits and Vegetables

FHA 8.1.5.3 CLF

FIAR Financial Improvement and Audit Readiness FILL Fleet Item Load List FLC Fleet logistics Center FLIS Federal Logistics Information Systems FMS Financial Management System FSRFP Force Protection FS Food Service GANPI/LOSPI Gains or Losses by Inventory GCPC Government Commercial Purchase Card GFE Government Furnished Equipment GFM Government Furnished Material GFP Government Furnished Property GOCO Government Owned Commercial Operated GOGO Government Owned Government Operated

GOV GOV

GSA General Services Administration GSC Global Stock Control GSIP Global Shore Infrastructure Program GSK General Storekeeping Material GUCL General Use Consumable Lists HAZMAT Hazardous Material HSC Hierarchical Structure Codes HULL High Use Load List HM&E Hull, Mechanical, and Electrical Equipment IAW In Accordance With ICAPS Interactive Computer-Assisted Provisioning System ICODES Integrated Computerized Deployment System IDIQ Indefinite Delivery Indefinite Quantity IGE Independent Government Estimate ILA Integrated Logistics Assessments ILS Integrated Logistics Systems ILSR Integrated Logistics Support Requirements (General Item 15) ILSP Integrated Logistic Support Plans ILSMT Integrated Logistics Support Management Team

IRR IRR CLF 8.2.1

IT Information Technology IUID Item Unique Identification JACKS Joint Acquisition CBRN Knowledge System JFTR Joint Travel Regulation

KSD Key Supporting Documents LAPL Lead Allowance Parts Lists LCCE Life Cycle Cost Estimates LCSP Life Cycle Sustainment Plans LM Load Management LRU Lowest Replaceable Unit LSN Local Stock Numbers LSR Logistic Support Representatives LTD Logistics Type Desk MARUP Maintenance and Repair Upgrade MCC Material Condition Codes MCC Mission Criticality Code MCLL Marine Corps Load List MED Medical MERLIN Material and Equipment Real-time Information Network MHE Material Handling Equipment MLP Mobile Landing Platform MTA Mid-Term Availability MILSPEC Military Specifications

M-LAPL MSC Lead Allowance Parts List MOR Material Order Requests MOV Material Obligation Validations MPC Material Processing Centers MPF Maritime Prepositioning Force MRT Maintenance, Repair, and Training MTR Mandatory Turn-in Requisition MSC Military Sealift Command MSCGSD Military Sealift Command Global Support Desk NAR Notice of Ammunition Reclassification NAVICP Navy Inventory Control Point NAVMED Naval Medical Command

NAVSUP Naval Supply Systems Command NEX Navy Exchange NFD Not from Due NIIN National Item Identification Number NIWC Naval Information Warfare Center NMC Navy Munitions Command NMCI Navy/Marine Corps Internet NMLC Naval Medical Logistics Command NIS/NC Not in Stock/Not Carried NSN National Stock Number NSO Numeric Stock Objectives NSWC Naval Surface Warfare Center NWCF Navy Working Capital Fund N4 MSC Logistics Directorate OAA Ordnance Accounting Ashore OCI Organizational Conflict of Interests OCONUS Outside Continental United States ODC Other Direct Cost OEM Original Equipment Manufacturer OH On Hand OHE Ordnance Handling Equipment OHF Overhead Fire OIS-R Ordnance Information System-Retail OM&S Operating Materials and Supplies OO On Order OPCO Operating Company OSHA Occupational Safety and Health Administration OSI Operating Space Items/Inventory OSO Other Supply Officer OTS One Touch Supply OWLD Obligation Working Limit Date

PEO Program Executive Office PENG Port Engineer System PGC Provisioning Guidance Conference PPE Principle Port Engineer P/N Part Number PM Program Manager/Program Management PMSA Property Management Systems Analysis POA&M Plan of Action and Milestones POC Point of Contact

PSA Post Shakedown Availability PWS Performance Work Statement QA Quality Assurance QCP Quality Control Program QMS Quality Management System QOL Quality of Life RADIAC Radiation Detection, Indication and Computation RDD Required Delivery Date RFI Ready for Issue RIC Record Identification Codes R&D Research and Development ROH Regular Overhaul

SAMM Shipboard Automated Maintenance Management system SBS Shore Based Spares SCLSIS Ship Configuration and Logistic Information System SDIF Standard Data Interface Files ShipCLIP Shipboard Consolidated Logistics Information Program

SMS Safety Management System SMIC Special Material Identification Code SLEP Service Life Extension Program NAVWAR Naval Information Warfare Systems Command SPE Senior Principle Engineer SOLAS Safety of Life at Sea SOR Service Order Requests SPPC Ship Production Progress Conferences SPV Subsistence Prime Vendor SRD Selected Record Drawing SRI Store Room Inventory SSOE Scrap, Salvage, and Excess SSU Ship Support Units STORES Subsistence Total Order and Receipt Electronic System SUPPO Supply Officer SWP Strategic Workforce Planning TAC Transportation Account Code TIR Transaction Item Reporting TNICN Temporary Navy Item Control Number TM Technical Manual TO Task Order TOC Total Ownership Cost TRANSALT Transportation Alternative TRI Test Report Listing TS Troop Support TSD Technical Support Data TWCF Transportation Working Capital Funds TYCOM Type Commander UFI Unique Food items

VR Voyage Repair Win-MASP Windows MSC Availability Support Program WSS Weapons System Support WWL Worldwide Logistics X-RIC Pseudo Repairable Identification Code

2.3 References: The Following references (as revised) shall be used in the performance of this work statement.

QMS N04.081.1. Q MSC Sourcing Guide QMS Submission FAR Clause 52.245-1 N044-1.01-AQ Commodities Orders from the Ships Under the Commodities Contracts N0480-200.02-Q Material Management QMS Procedures N0480-200.01-Q Transportation Management QMS Procedures.

COMSCINST 4491.1

44 U.S.C. Section 3301 and SECNAV M-5210.1(series) N0480-200.01-Q Material Shipping Procedures QMS N045.841.1.Q Item Unique…