DOT2620-INCID_MGMT_ad1.pdf

This is Addendum No. 1 to an Invitation to Bid issued by the Delaware Department of Transportation for Snow and Incident Services and Equipment under Contract Number DOT2620-INCID_MGMT. The addendum, issued on October 12, 2026, revises the bid proposal due date to Tuesday, November 3, 2026, prior to 2:00 p.m. local time. The contract encompasses snow removal, ice removal, and emergency incident response services and equipment rental statewide across Delaware, including state highways, municipal streets under Department jurisdiction, and designated facilities. Eligible equipment includes tri-axle, tandem-axle, and single-axle dump trucks; 4x4 pickup trucks with plows; loaders; graders; grapple saws; bucket trucks; chippers; tree handlers; and specialized debris removal equipment. The Department intends to award multiple contracts and will conduct public bid opening immediately following the deadline. All equipment must be inspected and approved by November 15, 2026, to receive pre-season retainer fees. The contract term is five years from execution with no guaranteed minimum quantities.

Compensation includes pre-season retainer fees of $350 to $500 per piece of equipment, guaranteed minimum payments of $2,000 to $8,000 depending on equipment type, hourly rates of $125 to $650 with operator, and post-season retainer fees of $350 to $500 per piece. A fuel adjustment clause applies if fuel costs exceed twenty cents per gallon over the highest quarterly cost in the previous year. Vendors must obtain DelDOT registration, maintain Delaware business licensing, and meet insurance requirements including $1 million per occurrence commercial general liability coverage and automotive liability with combined single limits of $1 million per accident for bodily injury and $250,000 for property damage. The Department will provide Automatic Vehicle Location devices for installation on awarded equipment and will supply all salt for de-icing operations. Invoices must be submitted within seven calendar days of each event. Performance infractions result in progressive penalties, with a first Notice of Unsatisfactory Performance resulting in loss of fifty percent of post-season retainer, and a second infraction triggering contract termination. Written questions must be submitted to DOT-ask@delaware.gov ten business days prior to the bid deadline, with answers posted five business days prior to the deadline.