DOT-RFP-26-2026SD-REBID-Addendum#2 5-1-26.pdf

RFPSHELL. 8/29/2025

Addendum No. 2 – dated May 1, 2026

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

DISTRICT SIX INTELLIGENT TRANSPORTATION SYSTEMS

(ITS)/TRANSPORTATION MANAGEMENT CENTER (TMC)

OPERATIONS CONTRACT

DOT-RFP-26-6202SD-REBID

CONTACT FOR QUESTIONS:

Procurement Office d6.purch@dot.state.fl.us

Florida Department of Transportation 1000 Northwest 111 Avenue, Room 6202

Miami, Florida 33172

State of Florida Department of Transportation District Six Procurement Office

1000 Northwest 111 Avenue, Room 6202 Miami, Florida 33172

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D6.Purch@dot.state.fl.us

RFP Number: DOT-RFP-26-6202SD-REBID

Title: District Six Intelligent Transportation Systems (ITS) / Transportation Management Center (TMC) Operations Contract.

Proposal Due Date & Time (On or Before): Thursday, May 7, 2026, at 10:00 AM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to D6.Purch@dot.state.fl.us

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address:

Federal I.D. Number:

For further information on this process, you may e-mail D6.Purch@dot.state.fl.us.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Consultant services for the management and operation of the Florida Department of Transportation (FDOT), District Six, Intelligent Transportation Systems (ITS) and Transportation Management Center (TMC).

The Consultant will provide management and operational support from the SunGuide Transportation Management Center (STMC), located at 1001 NW 111 Avenue, Miami, Florida 33172, supporting 24/7/365 operations across Miami-Dade and Monroe counties. Services include but are not limited to, real-time traffic and incident management operations across freeways, express lanes and arterials; traveler information dissemination; contract oversight, and support of District Six’s ITS infrastructure (the “Contract”). It is anticipated that the term of the Contract will begin on August 1, 2026, and be effective through August 1, 2031.

The Department intends to award this Contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”, or “Consultant”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "Proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS -------------------------- 4/17/2026 5:00 PM

Via Email: D6.Purch@dot.state.fl.us (There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE ----------------------------------- 5/7/2026 10:00 AM Technical and Price Proposal) Receipt of Technical and Price Proposal Follow instructions in Section 27, Electronic submission of proposals Must be emailed to D6.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) ----------------------------- 5/21/2026 11:00 AM (Technical Proposal Score Evaluations) Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

ORAL INTERVIEWS -------------------------------------------------------- 5/27/2026 8:00 AM – 5:00 PM (Not open to the public) Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

PUBLIC OPENING / MEETING -------------------------------------------- 6/9/2026 2:00 PM (Oral Interview Score and Price Proposal) Florida Department of Transportation District Six Main Building 1000 Northwest 111 Avenue Miami, Florida 33172

FINAL SELECTION MEETING ------------------------------------------- 6/15/2026 10:00 AM Florida Department of Transportation District Six Main Building 1000 Northwest 111 Avenue Miami, Florida 33172

POSTING OF INTENDED AWARD -------------------------------------- 6/15/2026 Before 5:00 PM

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals)

Agenda for Public Opening of Technical Proposals for DOT-RFP-26-6202SD-REBID:

Starting Time: see “Timeline” in RFP solicitation Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the RFP solicitation.

At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated.

Price proposals will be kept secured and unopened until the Price Proposal Opening.

Announce the firms that did not achieve the minimum technical score.

Adjourn meeting.

Agenda – Public Opening (Oral Interview & Price Proposals) Agenda for Oral Interview Score Evaluations and Price Proposal Opening for DOT-RFP-26-6202SD-REBID:

Starting Time: see “Timeline” in RFP solicitation

Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the RFP solicitation.

At conclusion of public input or 15 minutes, whichever occurs first, the Oral Interview evaluation scores will be summarized.

Announce the firms as price proposals are opened.

Calculate price scores and add to technical scores and Oral Interview scores to arrive at total scores.

Announce Proposer with highest Total Score as preliminary Intended Award.

Announce time and date of Final Selection Meeting.

Announce time and date the decision will be posted on the Vendor Information Portal (VIP).

Adjourn meeting.

Agenda – Final Selection Meeting Agenda for Public Meeting for Intended / Recommended Award meeting for DOT-RFP-26-6202SD-REBID:

Starting Time: see “Timeline” in RFP solicitation

Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the RFP solicitation.

At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores will be summarized.

Announce Intended Award decision.

Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-

8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with Section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Procurement Office D6.purch@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Procurement Agent in writing at the address or email above.

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit A - Scope of Services, attached hereto and made a part hereof.

6) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible vendor with the highest cumulative total points for the evaluation criteria specified herein (See Section 29, Proposal Evaluation).

The Intended Award decision will be announced at the Final Selection Meeting specified in the Timeline (See Introduction, Section 2 Timeline).

In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

7) PRE-PROPOSAL CONFERENCE: A PRE-PROPOSAL CONFERENCE WILL NOT BE HELD.

8) QUALIFICATIONS

8.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

The Consultant shall provide proof of this requirement in the Technical Proposal and demonstrate a minimum of five (5) years of experience, within the past ten (10) years, providing ITS/TMC operations support services of comparable scope to those described in Exhibit A - Scope of Services, in the State of Florida.

8.2 Qualifications of Personnel

Those individuals who will be directly involved in the Contract should have demonstrated experience in the areas delineated throughout Exhibit A - Scope of Services. Individuals whose qualifications are presented will be committed to the Contract for its duration unless otherwise excepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

8.3 Authorized To Do Business in the State of Florida

In accordance with Sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State

Tallahassee, Florida, 32399

(850) 245-6051

8.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida, 32399-0797

(850) 487-1395

9) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from these criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the Vendor.

All items provided during the performance of the Contract found to be poorly manufactured will not be accepted, but returned to the Vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

10) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Attn: Suzanne Diaz, District Six Procurement Office, 1000 Northwest 111th Avenue, Room # 6202, Miami, Florida 33172 within ten (10) days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $1,000,000 per person and $3,000,000 each occurrence, and property damage insurance of at least $1,000,000 each occurrence, for the services to be rendered in accordance with this Contract.

With respect to any general liability insurance policy required pursuant to this Contract, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

11) PERFORMANCE BOND

A Performance Bond is not required for this Contract.

12) METHOD OF COMPENSATION

Method of Compensation for awarded contract is described in Exhibit B - Method of Compensation, attached hereto and made a part hereof.

13) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the Contract resulting from this solicitation. In submitting a proposal, the Proposer agrees to be legally bound by these terms and conditions.

14) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to Contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities.

The review may also serve to verify whether the Proposer has financial capability adequate to meet the Contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory Contract performance, the Department has the right to reject the proposal.

15) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any Consultant is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the Consultant knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Contract.

17) SCRUTINIZED COMPANIES LISTS

All responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135,Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 ,Florida Statutes, or maintain the Contract if the conditions of Section 287.135, Florida Statutes are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

19) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the Proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF PROPOSALS

20.1 Responsiveness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All proposals must be typed or printed in ink. A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal and receiving seventy (70) points or more on the Technical Proposal. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

20.2 Multiple Proposals

Proposals may be rejected if more than one proposal is received from a Proposer. Such duplicate interest may cause the rejection of all proposals in which such Proposer has participated. Subcontractors may appear in more than one proposal.

20.3 Other Conditions

Other conditions which may cause rejection of proposals include, but are not limited to, evidence of collusion among Proposers, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List. Proposers whose proposals, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which proposals meet the requirements of this solicitation, and which Proposers are responsive and responsible.

21) PROPOSAL FORMAT INSTRUCTIONS

21.1 General Information

Instructions for Electronic Submission of Proposals can be found in Section 26) ELECTRONIC SUBMISSION OF PROPOSALS. Failure to follow these instructions, may result in your proposal being found non-responsive. Nonresponsive replies will not be evaluated.

This section contains instructions that describe the required format for the proposal. All proposals submitted shall contain two parts and be marked as follows:

PART I TECHNICAL PROPOSAL NUMBER DOT-RFP-26-6202SD-REBID:

(One Separate Document for Technical)

PART II PRICE PROPOSAL NUMBER DOT-RFP-26-6202SD-REBID:

(One Separate Document for Prices)

THE SEPARATE DOCUMENTS MAY BE E-MAILED TOGETHER OR SEPARATELY.

21.2 Technical Proposal (Part I) (Do not include price information in Part I)

The Proposer must submit one (1) original technical proposal which is to be divided into the sections described below. Since the Department will expect all technical proposals to be in this format, failure of the Proposer to follow this outline may result in the rejection of the proposal. The technical proposal must be submitted in one separate document marked "TECHNICAL PROPOSAL NUMBER DOT-RFP-26-6202SD-

REBID".

1 PROPOSER'S MANAGEMENT PLAN

The Proposer shall provide a Management Plan that explains in detail their qualifications as they relate to the successful performance of the requested services as well as the approach, capabilities, and means to be used to administer and manage the work. The Proposer shall limit the Proposer’s Management Plan to no more than six (6) pages. Such plan shall include the following topics and associated information:

a. Proposer Firm’s Experience i.The Proposer shall provide a brief statement documenting the length of time the Proposer firm has been in business and the length of time the firm has been providing the services required in Exhibit A - Scope of Services.

ii. The Proposer shall demonstrate with verifiable documentation a minimum of five (5) years of experience, within the past ten (10) years, providing ITS/TMC operations support services of comparable scope to those required in Exhibit A - Scope of Services, in the State of Florida.

Examples of comparable scope include 24/7/365 TMC operations; operation and monitoring of a large-scale ITS asset network; support for regional freeway and arterial traffic management; and multi-jurisdictional coordination within the State of Florida. Experience limited to municipal or small-scale ATMS systems shall not be considered comparable.

iii.Additionally, the Proposer shall list their prior similar projects or work completed for the Florida Department of Transportation and/or other agencies within the last ten (10) years. Provide the title of the project, the project number, the exact role the Proposer firm had in the project being described, the duration of the project (including beginning and end date), the project fee, the agency Project Manager’s name and contact information. Clarify, for each project listed, whether the firm’s involvement was as the Consultant or as a Sub-Consultant.

iv.The Proposer shall list all similar projects, that the Proposer or Sub-Consultant(s) is currently under contract for. Provide the title of the project, the project number, the exact role the Proposer firm has in the project being described, the duration of the project (including beginning and anticipated end date), the project fee, the agency Project Manager’s name and contact information. Clarify, for each project listed, whether the firm’s involvement is as the Consultant or as a Sub-Consultant.

b. Staffing Plan

i. The Proposer shall provide an organizational staffing chart and project schedule to support all service requirements in Exhibit A - Scope of Services. The Job Classification positions included by the Proposer in the labor component of the Lump Sum Pricing entered in the Lump Sum Section tables of Exhibit C - Price Proposal shall be the same positions listed by the Proposer in the Technical Proposal. The organizational staffing chart and project schedule shall be included in the Appendices of the technical proposal and will not count toward the six (6) page limit for the Proposer’s Management Plan.

ii. The Proposer shall include a description of the organizational staffing chart and the means of coordination and communication between the Proposer and the Department.

iii. The Proposer shall indicate all Sub-Consultant(s) that will be utilized on this Contract and explain how the Sub-Consultant(s) will contribute to this Contract.

iv. The Proposer shall identify the Contract Project Manager who will remain involved throughout the Contract term.

v. The Proposer shall include proposed staffing and staffing levels satisfying the requirements in Exhibit A - Scope of Services.

vi. The Proposer shall indicate each employee affiliation – either as an employee of the Proposer firm or as an employee of the Sub-Consultant(s) firm and indicate their physical work location.

Additionally, the Proposer shall indicate the percentage of time its proposed personnel, including Sub-Consultant(s), will be available for the subject Contract.

vii. The Proposer shall describe its plan to maintain required staffing coverage during short-term and long-term absences and to ensure staffing continuity, including measures to minimize turnover impacts.

c. Proposer Firm’s Staff Experience

i. The Proposer shall demonstrate that its proposed Contract Project Manager and all other proposed staff meet the experience and qualification requirements in Exhibit A – Scope of Services, to successfully perform such services under this Contract.

ii. The Proposer shall identify the proposed personnel for the Key Staff positions listed in Section 3.1 of Exhibit A – Scope of Services and provide a brief summary of each individual’s relevant qualifications.

iii. The Proposer shall identify and include signed and dated resumes of all proposed Key Staff as listed in Section 3.1 of Exhibit A – Scope of Services. These resumes shall include any Sub-Consultant(s) filling those staffing positions, as applicable. Each resume shall be limited to two (2) pages and shall describe relevant projects and experience, including the dates during which such experience was obtained. Resumes shall be included in the Appendices of the technical proposal and will not count toward the six (6) page limit for the Proposer’s Management Plan.

iv. Individuals identified as Key Staff in the Proposer’s technical proposal shall be committed exclusively to the Proposer’s team for purposes of this solicitation, and may not be proposed as Key Staff in more than one technical proposal submitted in response to this RFP.

d. Program and TMC Management Services

i. The Proposer shall describe its management and oversight approach for the Program and TMC Management Services required in Exhibit A – Scope of Services. At a minimum, this approach shall include the methodology to control costs, ensure service reliability, maintain schedules, meet deadlines for Contract deliverables, and support effective coordination and communication between the Proposer's team and the Department.

ii. The Proposer shall describe its strategy for coordination with partner agencies such as the Florida’s Turnpike Enterprise, FDOT District Four SMART TMC, Florida Highway Patrol (FHP), Monroe County Sheriff’s Office, Greater Miami Expressway Agency (GMX), Port of Miami Tunnel, local fire and rescue and other responding agencies to incidents within District Six.

iii. The Proposer shall describe its quality approach including specific QA/QC processes to support STMC operations and ensure compliance with the requirements of Exhibit A – Scope of Services.

2 PROPOSER'S TECHNICAL PLAN

The Proposer shall provide a Technical Plan describing their technical approach to providing the services required in Exhibit A - Scope of Services. The Technical Plan shall describe the Proposer’s approach, capabilities, and means to be used in accomplishing the services required in the Exhibit A - Scope of Services, including any anticipated challenges and the proposed strategies for resolving such challenges.

Any specific techniques and expected resources and personnel to be used shall be addressed.

Proposers should describe tools and innovative operational methods to enhance the approach and streamline operational aspects to effectively manage the SunGuide TMC in the most efficient and cost-effective manner while achieving the highest performance. An innovative operational method does not include revisions to any established Department policies or procedures.

The Proposer shall incorporate how they plan to use advanced technologies (e.g., Artificial Intelligence, Machine Learning) to streamline processes for delivering the services described in Exhibit A - Scope of Services and providing extra value to the Department.

All costs associated with the use of such tools, innovative operational methods, and advanced technologies to deliver the services required in Exhibit A - Scope of Services shall be included in the applicable annual Lump Sum costs in Exhibit C - Price Proposal. The Department will not provide additional compensation for such tools, innovative operational methods, and advanced technologies.

The Proposer shall limit their Technical Plan to no more than fifteen (15) pages. The Proposer’s Technical Plan must at a minimum address the following:

a. Approach to Freeway Operations Services

i. The Proposer shall describe its strategy to the Freeway Operations Services required in Exhibit A - Scope of Services.

b. Approach to Arterial Operations Services

i. The Proposer shall describe its strategy to the Arterial Operations Services required in Exhibit A - Scope of Services.

c. Approach to Express Lanes and Ramp Signaling Operations Services

i. The Proposer shall describe its strategy to the Express Lanes and Ramp Signaling Operations Services required in Exhibit A - Scope of Services.

d. Approach to Incident Management Program and IRV Operations Services

i. The Proposer shall describe its strategy to the Incident Management Program Services required in Exhibit A - Scope of Services. The Proposer shall include its approach to provide efficient, coordinated, and consistent services across District Six to reduce delays and improve the safety and reliability of the transportation network.

ii. The Proposer shall describe its strategy to the Incident Response Vehicle (IRV) Operations Services required in Exhibit A - Scope of Services, and Exhibit A-2 - IRV Requirements, including how it will furnish and maintain all personnel, supervision, expertise, and equipment necessary to perform such services.

e. Approach to TMC Information Technology Services

i. The Proposer shall describe its strategy to the TMC Information Technology Services required in Exhibit A - Scope of Services.

ii. The Proposer shall describe its strategy for ensuring that the hardware and software systems and components residing within the STMC are operational and available, aligning with the requirements in Exhibit A - Scope of Services.

iii. The Proposer shall describe its experience with the various software applications and systems required in Exhibit A - Scope of Services.

iv. The Proposer shall describe its security strategy for protecting computers, networks, programs, and data from unauthorized access, misuse, or damage, meeting or exceeding the requirements of Exhibit A - Scope of Services.

v. The Proposer shall describe its approach to conducting and supporting the inventory management and purchasing services required in Exhibit A – Scope of Services.

f. Approach to TMC Contract Oversight Services

i. The Proposer shall describe its strategy for the oversight requirements of the FHP Contract, Road Ranger Service Patrol Contract, and Rapid Incident Scene Clearance (RISC) Contract, as required in Exhibit A - Scope of Services.

ii. The Proposer shall describe its strategy for the ITS Maintenance Contract oversight requirements in Exhibit A - Scope of Services.

g. Approach to Other Services

i. The Proposer shall describe its strategy for satisfying the Community Outreach and Customer Support Services requirements in Exhibit A - Scope of Services.

ii. The Proposer shall describe its strategy for satisfying the ITS Utility Locates Services requirements in Exhibit A - Scope of Services.

iii. The Proposer shall describe its strategy for satisfying the anticipated needs and requirements for Miscellaneous TSM&O and Traffic Operations Services in Exhibit A - Scope of Services.

iv. The Proposer shall identify their proposed IT Data Architect (Construction Office) and IT Data Architect (Traffic Operations Office) personnel, as well as their relevant experience and approach to satisfy the requirements in Exhibit A - Scope of Services, and Exhibit A-3 – Traffic Operations Office and Construction Office Application Descriptions.

h. Approach to Transition Services

i. The Proposer shall describe its plan for transitioning to the performance of the duties required in Exhibit A - Scope of Services from the current operations. This plan shall address anticipated impacts to the STMC operations during the two (2) month transition period, and shall also include the Proposer’s staffing plan during such period.

21.3 Price Proposal (Part II)

Please review Section 27 General Information for Instructions on Electronic Submittal. Failure to follow these instructions, may result in your proposal being found non-responsive. Nonresponsive replies will not be evaluated.

The price proposal information is to be submitted in one separate document marked "PRICE PROPOSAL NUMBER DOT-RFP-26-6202SD-REBID". The Price Proposal information shall be submitted on Exhibit C Price Proposal form provided in the Request for Proposal.

21.4 Presenting the Proposal

The proposal shall be limited to a page size of eight and one-half by eleven inches (8½" x 11"). Foldout pages (11” x 17”) may only be used in the Appendices for the organizational staffing chart and project schedule. Resumes shall not be provided on foldout pages. Type size shall not be less than 10-point font.

The proposals should be indexed and all pages sequentially numbered. Bindings and covers will be at the Proposer's discretion.

Unnecessarily elaborate special brochures, artwork, expensive paper and expensive visual and other presentation aids are neither necessary nor desired.

It is recognized that existing financial reports, documents, or brochures, such as those that delineate the Proposer's general capabilities and experience, may not comply with the prescribed format. It is not the intent to have these documents reformatted and they will be acceptable in their existing form.

22) ORAL INTERVIEWS

The Proposers that attained an average score of seventy (70) points or higher on their Technical Proposal and are thus considered responsive. The responsive Proposers will continue in this procurement process and be participating in Oral Interviews on the date scheduled in the Timeline (See Introduction, Section 2 Timeline).

The Oral Interview shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services. Each team will be allowed 45 minutes for the interview questions. Oral Interviews are not open to the public.

23) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

24) ATTACHMENT TO RFP SUBMITTAL - CONFIDENTIAL MATERIAL

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate document labeled "Attachment to Request for Proposals, Number DOT- RFP-26-6202SD-REBID - Confidential Material". The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

25) COSTS INCURRED IN RESPONDING

This Request for Proposal does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a proposal or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

26) ELECTRONIC SUBMISSION OF PROPOSALS:

Instructions for Electronic Submission of Proposals:

Please follow the below instructions. Failure to follow these instructions, may result in your proposal being found non-responsive. Nonresponsive replies will not be evaluated.

a. Proposals shall be submitted via E-mail to: D6.Purch@dot.state.fl.us

b. Subject Line must show: DOT-RFP-26-6202SD-REBID – (Insert Vendor’s Name)

c. All proposals submitted electronically shall contain TWO SEPARATE file attachments and be marked as follows:

FILE I - TECHNICAL PROPOSAL - DOT-RFP-26-6202SD-REBID - (Insert Vendor’s Name)

FILE II - PRICE PROPOSAL - DOT-RFP-26-6202SD-REBID - (Insert Vendor’s Name)

d. The separate PDF proposal documents may be e-mailed together or separately. You are permitted to send two separate emails: one with FILE I - TECHNICAL PROPOSAL - DOT-RFP-26-6202SD-REBID; the second email with FILE II - PRICE PROPOSAL - DOT-RFP-26-6202SD-REBID. All proposal submittals are subject to the instructions in this Section 26.

e. Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

f. Documents shall not be submitted in a ZIP (.zip) file

g. The body of the email shall not contain any information.

NOTES:

It is the proposer's responsibility to assure that the proposals (Technical and Price proposal) are delivered to D6.Purch@dot.state.fl.us, on or before, the Proposal due date and time (See Introduction Section 2 Timeline). Proposals which for any reason are not so delivered, will not be considered.

All proposals and associated forms shall be signed and dated in ink by a duly authorized representative of the Proposer.

By submitting a proposal, the Proposer represents that it understands and accepts the terms and conditions to be met and the character, quality, and scope of services to be provided.

Each Proposer shall fully acquaint itself with the conditions relating to the performance of the services under the conditions of this Request for Proposal. This may require an on-site observation.

27) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Proposers may modify submitted proposals at any time prior to the proposal due date. Requests for modification of a submitted proposal shall be in writing and must be signed by an authorized signatory of the proposer. Upon receipt and acceptance of such a request, the entire proposal will be returned to the proposer and not considered unless resubmitted by the due date and time. Proposers may also send a change in a sealed envelope to be opened at the same time as the proposal. The RFP number, due date and time should appear on the envelope of the modified proposal.

28) PROPOSAL OPENING

All proposal openings are open to the public. Technical Proposals will be opened by the Department at the date, time and location in the Timeline (See Introduction, Section 2 Timeline). Price Proposals, which have a corresponding responsive Technical Proposal, will be opened by the Department at the date, time and location in the Timeline (See Introduction, Section 2 Timeline).

29) PROPOSAL EVALUATION

29.1 Evaluation Process:

A Technical Review Committee (TRC) will be established to review and evaluate each proposal submitted in response to this RFP. The TRC will be composed of at least three (3) persons who collectively have experience and knowledge in the program areas and service requirements for which the commodities and/or contractual services are sought.

The Procurement Office will distribute to each member of the TRC a copy of each technical proposal. The TRC members will independently evaluate the proposals on the criteria and point system established in the section below entitled "Criteria for Evaluation" in order to assure that proposals are uniformly rated.

Due to the complexity of certain procurements, the TRC members are authorized to consult with subject matter experts for the purpose of gathering information, if needed. The independent evaluations will be sent to the Procurement Office and averaged for each vendor. Proposing firms must attain an average score of seventy (70) points or higher on the Technical Proposal to be considered responsive. Should a Proposer receive fewer than seventy (70) points for their average Technical Proposal score, the Price Proposal will not be opened.

During the process of evaluation, the Procurement Office will conduct examinations of proposals for responsiveness to requirements of the RFP. Those determined to be non-responsive will be automatically rejected.

29.2 Oral Interviews

Oral Interviews will be extended to the Proposers that receive seventy (70) points or higher on their Technical Proposals.

The Department will hold a public meeting to summarize the technical evaluations and identify the Proposers that attained an average score of seventy (70) points or higher on their Technical Proposal and are thus considered responsive. The responsive Proposers will continue in this procurement process and be participating in the Oral Interview on the date scheduled in the Timeline (See Introduction, Section 2 Timeline).

The TRC members will independently evaluate the Oral Interview on the criteria established in the section below in order to assure that orals are uniformly rated. Oral Interviews are not open to the public.

29.3 Price Proposal

The Proposer shall complete the Price Proposal form and submit as part of the Price Proposal Package.

Any proposal in which this form is not used or in which the form is improperly executed may be considered non-responsive and the proposal will be subject to rejection. The Vendor's completed form shall become a part of the Contract upon award of the Contract.

The Procurement Office will open Price Proposals in accordance with Section 28, Proposal Openings. The Procurement Office and/or the Project Manager/TRC will review and evaluate the Price Proposals and prepare a summary of its price evaluation. The Procurement Office and/or the Project Manager/TRC will assign points based on price evaluation criteria identified herein.

29.4 Criteria for Evaluation

Proposals will be evaluated and graded in accordance with the criteria detailed below.

a. Technical Proposal (100 Points)

Technical evaluation is the process of reviewing the Proposer's response to evaluate the experience, qualifications, and capabilities of the proposers to provide the desired services and assure a quality product.

The following point system is established for scoring the technical proposals:

Section Max Points Attainable

1. Management Plan 35

a. Proposer Firm’s Experience 10

b. Staffing Plan 5

c. Proposer Firm’s Staff Experience 10

d. Program and TMC Management Services 10

2. Technical Plan 65

a. Approach to Freeway Operations Services 12

b. Approach to Arterial Operations Services 10

c. Approach to Express Lane and Ramp Signaling Operations Services

d. Approach to Incident Management Program and IRV Operations Services

e. Approach to TMC Information Technology Services

f. Approach to TMC Contract Oversight Services

g. Approach to Other Services 4

h. Approach to Transition Services 2

b. Oral Interviews ( 25 Points )

The Oral Interview shall include sufficient information to enable the Department to evaluate the technical capability of the firms to provide the desired services.

Interviews will be evaluated and graded in accordance with the criteria detailed below:

1. Specific interview questions on Exhibit A - Scope of Services, and Proposer’s technical proposal.

c. Price Proposal ( 25 Points ) Price evaluation is the process of examining a prospective price without evaluation of the separate cost elements and proposed profit of the potential provider. Price analysis is conducted through the comparison of price quotations submitted.

The criteria for price evaluation shall be based upon the following formula:

(Low Price /…