DOA 26-8 ADDENDUM NO. 2.pdf

DOA 26-8 Addendum No. 2 July 7, 2026

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: Airport Civil Engineering Consultant Services

PROJECT NUMBER: DOA 26-8

DESCRIPTION: Request for Proposals (Qualifications Based Selection Process)

ADDENDUM NUMBER 2

Date of Issue: July 7, 2026

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents. Proposers, upon receiving addenda, shall insert same into the Proposal Documents.

It is required that Addendum Number 2 be signed in the Acknowledgement of Receipt below and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Proposer

ADDENDUM NO. 2

This addendum includes the following:

1. Attachments

a. Pre-Proposal Conference Sign-In Sheet

b. Pre-Proposal Conference Presentation

2. Questions

Question: Has the evaluation committee been selected? If so, who will be participating.

Response: No. Refer to Palm Beach County Policies and Procedures Manual CW-O-048 Selection of Professional Engineers, Architects, Landscape Architects, Land Surveyors and Mappers for Short List and Final Selection committees’ memberships.

Question: What specific CCNA certifications are required?

Response: Refer to section IV. A. of the Palm Beach County Policies and Procedures Manual CW-O-048 Selection of Professional Engineers, Architects, Landscape Architects, Land Surveyors and Mappers for criteria for CCNA certification by Palm Beach County.

Question: Please clarify how much staff augmentation is anticipated for “Extension of Staff” to execute the proposed scope of work.

Response: As needed.

Question: Do we list subs on the DBE Schedule 6A? (In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal the DBE Schedule 6A).

Response: No. Refer to IV. B. 3. In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal the DBE Schedule 6A. To complete Schedule 6A, please list your firm and sign DBE Schedule 6A.

Question: Is there a preclusion from pursuing two RFPs (ie. Civil and Environmental)?

Response: No.

Question: Would it be possible to receive a 2 week extension due to the holiday and associated travel schedules? With multiple submissions to the same department that are due on the same date, an extension would allow all firms sufficient time to prepare a thorough and high-quality submittal.

Response: No time extension will be granted at this time.

Question: For OSBD Schedule 1, if subconsultant firms are not to be named, should the subconsultant section be left blank, marked “To be determined at the CSA level,” or completed in another manner preferred by the County?

Response: If the SBE goal is to be attained through subconsultants, list anticipated roles, disciplines or service categories on Schedule 1 subconsultants may be used. The Proposer must also indicate anticipated SBE utilization in a percentage per IV.A.3.

Question: For OSBD Schedule 2, should proposers identify anticipated SBE participation by role, discipline, or service category only, rather than listing specific SBE-certified firms?

Response: If the SBE goal is to be attained through subconsultants, list anticipated roles, disciplines or service categories on Schedule 2 for which SBE certified subconsultants may be used. The Proposer must also indicate anticipated SBE utilization in a percentage per IV.A.3. The anticipated roles shall be entered in the Item Description of Schedule 2.

Question: For OSBD Schedule 2, please confirm if signature is only required for the ‘Prime’ signature area and if the subconsultant signature can remain blank.

Response: Correct.

Question: For OSBD Schedule 2, please confirm if we need to provide separate forms for each service category or if only one OSBD Schedule 2 should be provided and list the different service categories under ‘Item Description’.

Response: One (1) Schedule 2 with different service categories under “Item Description” is acceptable.

Question: For ATTACHMENT G EXHIBIT 4 - SCHEDULE 6A, should proposers list only the prime consultant and anticipated DBE/SBE service categories, or does the County expect specific firms to be identified at the proposal stage?

Response: List only the Prime Consultant on Schedule 6A.

Question: If specific SBE/DBE firms are not to be listed at the proposal stage, should any proposed SBE/DBE participation percentages be considered preliminary and subject to refinement at the CSA level based on the specific scope, funding source, and applicable SBE/DBE requirements?

Response: Correct.

Question: In consideration of the required proposal contents outlined in Section VI.D and the requirement to provide five verifiable references for similar work (Item 6), may the referenced projects consist of on-call consulting service contracts involving multiple task orders/projects, or is it preferred that each reference be limited to a single project/task?

Response: The content of the RFP is at the discretion of the proposer.

Question: Section VI.D.4 of the RFQ requires the proposer to include a “Narrative describing the firm’s approach to resiliency principles and sustainable practices; include a list of projects where the firm has achieved LEED certification or other high performance green building certification; include a list of LEED AP credentialed staff or staff with a certificate in sustainable design and construction from an accredited college or university.” Please clarify if this should be a standalone section of the proposal or included in one of the other sections (e.g. Letter of Interest/Program Approach/Executive Summary, Organizational Chart and Description of Personnel).

Response: Standalone section not required.

Question: Section VI.D.6 of the RFQ requires the proposer to include “Five (5) verifiable references for work of a similar nature completed in the last ten (10) years.” and states “This can be accomplished in the Standard Form 330.” Please clarify whether references should be a standalone section of the proposal or should only be included as part of the SF 330 Section F: Projects.

Response: Standalone section not required.

Question: Is a separate OSBD Schedule 2 form required for each discipline the firm intends to subcontract?

Response: No. List all intended trades to be used under one (1) OSBD Schedule 2.

This Addendum includes the following attachments:

Pre-Proposal Conference Sign-In Sheet Pre-Proposal Conference Presentation

END OF ADDENDUM No 2

Pre-Proposal Sign in sheet

Palm Beach County Department of Airports

DOA 26-8 Airport Civil Consultant Services

July 1, 2026 at 11:00 a.m.

Mike Ramsdell AVCON, INC. mramsdell@avconinc.com 321-599-1122

Abigail Perrine Garver awperrine@garverusa.com 501-553-9956

Andrea Strapulos CHA Consulting, Inc. astrapulos@chasolutions.com 317-493-3035

Kim Keillor HDR kkeillor@hdrinc.com 786-371-5807

Jim Halley HDR Jim.halley@hdrinc.com 954-439-8048

Hilary Maull, PE AVCON, INC. hmaull@avconinc.com 407-599-1122

Cody Parham Garver ctparham@garverusa.com 678-617-6958

To Comply with the Federal Aviation Administation (FAA) requirements for Community Participation Plans (CPP), Palm Beach County Department of Airports is required to request demographic information and maintain records for yearly reporting to the FAA. If you elect to participate, please complete the section below your attendance information.

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

DOA 26-8 Airport Civil Consultant Services

July 1, 2026 at 11:00 a.m.

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

Mike Strickler RS&H, Inc. michael.strickler@rsandh.com 954-294-8469

George Santos Palm Beach County Department of

Airports gsantos@pbia.org 561-681-5121

Helena Mendez EXP US SERVICES AND NC helena.mendez@exp.com 786-561-1304

Brian Russell Michael Baker International brussell@mbakerintl.com 904-412-7104

Andy Kacer AECOM andy.kacer@aecom.com 352-634-4363

Loren Samons Garver loren.samons@garverusa.com 501-435-1272

Stephanie Lopez CHA Consulting Slopezcruz@chasolutions.com 787-538-2533

Martha Carvallo RS&H martha.carvallo@rsandh.com 813-263-9232

DOA 26-8 Airport Civil Consultant Services

July 1, 2026 at 11:00 a.m.

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

Kevin Sweeney Environmental and Geotechnical

Specialists, Inc.

Kevin.sweeney@egs-us.com 954-770-0027

Brian Witaconis RDM International, Inc. bwitaconis@rdmintlinc.com 484-432-1831

Melissa Caruso

NOVA ENGINEERING AND

ENVIRONMENTAL

Mcaruso@usanova.com 412-715-1870

Kyle Henry EXP kyle.henry@exp.com 561-329-9263

Alejandra Schmidt AECOM alejandra.schmidt@aecom.com 305-495-4472

Kevin Scott Kimley-Horn Kevin.scott@kimley-horn.com 954-235-1487

Nathan Parish Michael Baker Nathan.parish@mbakerintl.com 813-466-6025

Erin Lattyak EXP erin.lattyak@exp.com 312-616-7467

Ryan Beckman AECOM ryan.beckman@aecom.com 305-989-1518

Marcos Souza EXP U.S. Services Inc. marcos.souza@exp.com 954-999-8292

DOA 26-8 Airport Civil Consultant Services

July 1, 2026 at 11:00 a.m.

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

David Castañeda EXP david.castaneda@exp.com 954-328-7284

Gladys sera Sera engineered Gladys@seraengineered.com 561-283-4614

Marisa Irizarry AECOM Marisa.irizarry@aecom.com 407-492-4080

Alicia Vanderpool Mohsen Design Group Incorporated Alicia@mdginc.us 813-380-7779

Courtney Arena HDR courtney.arena@hdrinc.com 954-649-9450

Timeka Carter Mohsen Design Group, Inc. timeka@mdginc.us 321-223-8504

Karen D. Brandon AECOM Karen.Brandon@aecom.com 561-719-4308

Andres Vazquez Kimley-Horn andres.vazquez@kimley-horn.com 954-828-0645

Dimitrios Scarlatos CRAIG A. SMITH & ASSOCIATES Dscarlatos@craigasmith.com 561-400-2811

Rick Joseph GM2 Associates Rjoseph@gm2inc.com 561-951-1560

Copyright [insert date set by system] by [CH2M HILL Entity] • Company Confidential

Planning & Development Division

DOA 26-8 Airport Civil Engineering Consultant Services

Pre-Proposal Conference Sign-In

Scan QR Code or visit: https://forms.office.com/g/V9Y7Kc3C80 to sign-in

July 1, 2026 at 11:00 a.m.

Palm Beach County Department of Airports

Planning & Development Division

Request for Proposals

DOA 26-8

Airport Civil Engineering Consultant Services at Palm Beach International Airport, North Palm Beach County

General Aviation Airport, Palm Beach County Park Airport & Palm

Beach County Glades Airport

Agenda

Introductions

Brief Overview of Services Desired

DBE/SBE Participation and Federal Requirements

CCNA Certification Requirements

Contents of Submittal

Selection Process and Submittal Date

Questions

Palm Beach County Department of Airports

The Palm Beach County Department of Airports operates and maintains the following airports:

• Palm Beach International Airport (PBI)

• North Palm Beach County General Aviation Airport (F45)

• Palm Beach County Park Airport (LNA)

• Palm Beach County Glades Airport (PHK)

Policy is established by the Board of County Commissioners

Operates as an enterprise fund, no ad valorem tax support

Operations are funded by user fees to airlines, businesses and passengers

Construction is funded by grants, Passenger Facility Charges, revenue bonds, and airport revenues

Department of Airports

North Palm Beach County

General Aviation Airport (F45)

Palm Beach County

Glades Airport (PHK) Palm Beach County

Park Airport (LNA)

Palm Beach International Airport (PBI)

Location of Airports Within Our System

Key

Palm Beach County

Glades

North Palm Beach

County GA

Palm Beach

International

Park

Scope of Services

The Consultant will provide professional services to DOA for each Consultant Services Agreement (CSA) assigned under the continuing contract. The anticipated work may include, but is not limited to:

Horizontal Infrastructure

Design

Investigative Services

Construction

Administration

Construction

Management

Construction

Engineering and

Inspection (CEI)

Cost Estimation

Extension-to-Staff

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

AND SMALL BUSINESS ENTERPRISE (SBE)

PROPOSAL REQUIREMENTS

DBE and SBE Participation

DBE Subcontracting: DBE Goal of 0%

SBE Subcontracting: SBE Goal of 15%

Required Forms:

Attachment E - OSBD Schedules

OSBD Schedule 1

OSBD Schedule 2

Attachment F – Required Federal Certifications

F-1 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier

Participation

F-2 Certification Regarding Lobbying

Attachment G - Certifications and DBE Forms

Exhibit 1 – Restrictions on Lobbying Certifications

Exhibit 2 - SAM (System for Award Management)

Exhibit 3 – Federal Tax Liability and Recent Felony Convictions Disclosure

Exhibit 4 – DBE Schedules

Schedule 6(A), Respondent & Subcontractor’s Information

Exhibit 5 – Trade Restrictions Certification

The work assigned under the contract to be awarded under this RFP will be funded with federal, state and/or local funds. A Disadvantaged Business Enterprise participation goal (“DBE Goal”) will be set for each CSA assigned under the Continuing Contract that is eligible for federal or state funding.

By submitting a proposal under this RFP, Consultant certifies, represents, and warrants that it will comply with the

Requirements included in Attachment H - Sample Contract and that it must be familiar with the detailed federal requirements described in this RFP.

Questions

Additional questions regarding the DBE/SBE requirements for this specific proposal should be submitted in writing to the Department in accordance with the Request For Proposal.

Additional general information regarding DBE/SBE certification may be obtained by contacting:

Anthony Gregory, Compliance Manager agregory@pbia.org (561) 471 – 7421

CONSULTANT’S COMPETITIVE NEGOTIATIONS ACT

(CCNA) CERTIFICATION

Consultant’s Competitive Negotiations Act (CCNA) Certification

Firms must be Consultant’s Competitive Negotiations Act (CCNA) certified prior to submission of qualifications, if required by Florida Statute

“Firm” means any individual, firm, partnership, corporation, association or other legal entity permitted by law to practice architecture, landscape architecture, engineering or land surveying and mapping in the State.

For information on CCNA certification contact:

Holly B. Knight, P.E.

Palm Beach County Engineering/Roadway Production Division

Telephone (561) 684 – 4150

CONTENTS FOR SUBMITTAL

Proposal Contents – Section VI (D)

1) Letter of Interest/Program Approach/Executive Summary (5 page maximum).

2) Proposal Certification Form (Attachment B).

3) Organizational Chart and Description of Personnel – Illustrate the program approach covered in Section 1, showing the function and duties of team members, including a brief description of key personnel and their assigned roles, as well as their past experience with similar projects. (5 page maximum).

4) Provide current Standard Form 330 to include those personnel within the prime consultant firm or sub-consultants, who have similar experience.

(Length, as required)

5) Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330

6) Consultant Responsibility Form (Attachment C)

Proposal Contents – Section VI (D) - Continued

7) Conflict of Interest Disclosure Form for each member of the team

(Attachment D)

8) Completed OSBD Schedule 1 and Schedule 2 (Attachment E)

9) Required Federal Certifications (Attachment F)

10) DBE Schedule 6A (Attachment G)

11) Other information that may be appropriate

SELECTION PROCESS AND SUBMITTAL DATE

Selection Process/Criteria

Each proposal will be evaluated based on the criteria contained in Palm

Beach County PPM CW-O-048 and summarized below:

Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the technical requirements of the project, including the following areas of consideration:

Professional qualifications of proposed project team to perform the work

Demonstrated knowledge of design criteria for similar projects

Demonstrated past performance of the firms and project team in completing similar projects

Selection Process/Criteria (continued)

Approach to the project, understanding of the project, and quality of submittal/ presentation, including meeting time/budget requirements, including the following areas of consideration:

Demonstrated understanding of the project and County’s goals and objectives

Demonstrated innovation in project approach

Demonstrated ideas for cost-effectiveness

Quality and clarity of proposal and/or presentation

Demonstrated ability to meet time and budget constraints

Volume of previous work awarded by the County over the past four years

Proposers should utilize information relative to Fiscal Year 2026 (FY26) as the current year. A “Consultant Fees Considered” summary is provided on the County’s

Engineering – Roadway Production website dated February 3, 2026. It is incumbent for the firm to add the value of any additional fees through the fiscal year that may not be reflected in the document.

Engineering and Public Works - Roadway Production Roadway Publications (pbcgov.org)

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of design criteria for similar projects;

Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach; Demonstrated ideas for cost-effectiveness; Quality and clarity of presentation/written response to the public announcement; Demonstrated ability to meet schedule requirements.

35 20

3. Volume of previous work awarded or funded by the County over the past 4 years (The firm with the most work receives the lowest score)

10 10

Selection Process/Preliminary Timeline

Following submittals on July 22, 2026 packages will be reviewed by members of the Shortlist Committee

Shortlist Committee will tentatively convene in August 2026 to “shortlist” a minimum of two (2) more firms than the number to be selected.

Shortlisted firms will receive notification that they have been selected for an interview, consisting of a presentation followed by Q & A

The CCNA A/E Selection Committee will tentatively convene in September

2026 to hear presentations/Q&A and to make final ranking/selection

Most qualified firm(s) will be chosen and submitted to Board of County

Commissioners for final approval

Submittal Date

Submittals are due at the Department of Airports on or before:

Wednesday, July 22, 2026

3:00 pm (local time)

Submit one (1) original, six (6) bound copies, and one (1) electronic copy in

Portable Document Format (PDF) on a flash drive.

Direct all questions and comments, in writing, to:

rfi@pbia.org

Last day for questions/clarifications is Monday, July 13, 2026 at 3:00 pm

All information related to this Request, as well as all forms to be included in the submittal, can be found on Palm Beach County’s

Self Service Vendor website at:

https://pbcvssp.pbc.gov/vssprd/Advantage4

NOTE: All amendments and/or addenda to this Request for

Proposals will also be posted on this website. It is incumbent upon the interested individuals or firms to ensure they have all of the current information by visiting this website prior to the submittal date.

Important Information

Questions?

Planning & Development Division

DOA 26-8 Airport Civil Engineering Consultant Services

Pre-Proposal Conference Sign-In

Scan QR Code or visit: https://forms.office.com/g/V9Y7Kc3C80 to sign-in