DNR_RFB_Hill_River_Parking_Pad.pdf
PDF 41 KB Posted
- Attached to
- DNR RFB Hill River Parking Pad
- Solicitation number
- 2000018728
- Issued by
- Minnesota
About this file
This is a Request for Bids (RFB) document issued by the Minnesota Department of Natural Resources for the Hill River Parking Pad project (Event 2027-151). The project requires bidders to provide labor, equipment, materials, tools, transportation, and incidentals necessary to establish 200 feet of gravel road and a 2,500 square foot gravel parking pad (50'x50'). The solicitation opened on September 22, 2026 at 4:30 PM CDT and closes on October 12, 2026 at 2:00 PM CDT. All responses must be submitted electronically through the Swift Portal with no email or faxed submissions accepted. Site visits can be arranged by contacting Project Supervisor Derek Wagner at 218-429-3019 or derek.wagner@state.mn.us. Project completion is due by November 30, 2026. The bid consists of three line items: Mobilization (lump sum), Clearing and Grubbing (lump sum), and Aggregate Surfacing, Class 5 (110 cubic yards at a per-cubic-yard rate). Award will be made to the lowest responsible vendor meeting all specifications and terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous.
All unit prices must include labor, materials, tools, transportation, equipment, sales tax, use tax, and all other costs necessary for project completion. Bidders must comply with Minnesota prevailing wage requirements under Statutes 177.30-32, 177.41-44, 16B, and 16C, and must provide proof of insurance if awarded. The solicitation is open to all registered bidders and suppliers. Minnesota resident vendors may claim preference status if they meet statutory requirements including authorization to conduct business in Minnesota, payment of unemployment or income taxes in the state during the preceding 12 months, a Minnesota business address, and affirmative claim of resident status in the bid submission. Bidders must acknowledge compliance with all Responder Declarations, Special Terms and Conditions, and specifications, and must confirm their ability to meet completion date requirements. Required attachments include a Contractor Qualification Form and Equipment and Operator Form. The buyer contact is Barbara Swanson at 651-259-5239 or Barbara.Swanson@state.mn.us, and contractor assistance is available at 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| 2027-151_Contractor_Qualification_Form.pdf | ||
| 2027-151_Specifications.pdf | ||
| 2027-151_Equipment_and_Operator_Form.pdf |
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Text version
Event Description 2027-151 Hill River Parking Pad
The Department of Natural Resources is seeking bids for the labor, equipment, materials, tools, transportation, and incidentals necessary to establish 200 feet of gravel road and a gravel parking pad of 2500 square feet (50'x50').
For a site visit, contact Derek Wagner, Project Supervisor, at 218-429-3019 or derek.wagner@state.mn.us
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
You must enter a bid amount in each of the Your Unit Bid Price Fields.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.
General Comments
* ATTACHMENTS:
1. Specifications
2. Contractor Qualification Form
3. Equipment and Operator Form
General Questions Question Ideal Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
CONTRACT OBLIGATION:
Enter the name, title, email, and phone number of the individual authorized to contractually obligate company.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
PREPARED BY:
Enter the name, title, email, and phone number of the individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number and e-mail address of your contact person during the project.
Required: Yes Ideal Resp Reqd? No
Response Comments
COMPLETION DATE REQUIREMENTS:
Can you meet the completion dates as stated in the solicitation? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor (“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE CERTIFYING YOUR COMPLIANCE
WITH THE REQUIREMENTS SET FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS
IN YOUR BID OR PROPOSAL SUBMISSION
Required: Yes Ideal Resp Reqd? No
Response Comments
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One Options: Independent Contractor
Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Required: Yes Ideal Resp Reqd? No
Response Comments
PREVAILING WAGE:
Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages? Yes
Required: Yes Ideal Resp Reqd? Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Upload all required or requested attachments here.
1. Contractor Qualification Form
2. Equipment and Operator Form
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No) Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1 Required: Yes Reserve Price: No
Description: 2027-151 Hill River Parking Pad - Mobilization - Bid prices must include all associated costs necessary to complete the project according to project specifications.
Question Response What is your total price for Mobilization costs?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1 Required: Yes Reserve Price: No
Description: 2027-151 Hill River Parking Pad - Clearing and Grubbing - Bid prices must include all associated costs necessary to complete the project according to project specifications.
Question Response What is your total price for Clearing and Grubbing costs?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 3 Item ID: Line Qty: 110 UOM: DOLLAR Bid Qty: 110 Required: Yes Reserve Price: No
Description: 2027-151 Hill River Parking Pad - Aggregate Surfacing - Bid prices PER CUBIC YARD must include all associated costs necessary to complete the project according to project specifications.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question Response What is your total price PER cubic yard (CY LV) for Aggregate Surfacing, Class 5?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2027-151 Hill River Parking Pad - Mobilization - Bid prices must include all associated costs necessary to complete the project according to project specifications.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR AITKIN
1200 MINNESOTA AVE S
AITKIN MN 56431-7402
United States
Quantity: 1 Due Date: 11/30/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2027-151 Hill River Parking Pad - Clearing and Grubbing - Bid prices must include all associated costs necessary to complete the project according to project specifications.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR AITKIN
1200 MINNESOTA AVE S
AITKIN MN 56431-7402
United States
Quantity: 1 Due Date: 11/30/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 110 UOM: DOLLAR Description: 2027-151 Hill River Parking Pad - Aggregate Surfacing - Bid prices PER CUBIC YARD must include all associated costs necessary to complete the project according to project specifications.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR AITKIN
1200 MINNESOTA AVE S
AITKIN MN 56431-7402
United States
Quantity: 110 Due Date: 11/30/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000018728 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Hill River Parking Pad Start Time Finish Time
09/22/2026 16:30:00 CDT 10/12/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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