DMA-ITB-347 Snake Creek Tree Trimming Draft.pdf

DMA-ITB-347-SCWTS Tree Trimming & Herbicide Services

Invitation to Bid Tree Trimming & Herbicide

Application Service Snake Creek Weekend Training Site

Miramar, FL

Contact Information John D. Connor, Purchasing Director john.d.connor2.nfg@army.mil (904) 823-0241 Neal Newton, Contract Manager neal.newton@dma.fl.gov (904) 823-0243 82 Marine Street

St. Augustine, FL 32084 mailto:john.d.connor2.nfg@army.mil mailto:neal.newton@dma.fl.gov

Attachment H Notice of Intent to Attend

Mandatory Site Visit

Service being procured – Tree Trimming & Herbicide Application Service to Control Invasive Species at Snake Creek Weekend Training Site (SCWTS) in Miramar, FL

Potential proposers/bidders are requested to notify our office by returning this Form no later than the date specified on the schedule of events. Complete the information below and email this sheet only to the Department of Military Affairs at email neal.newton@dma.fl.gov or mail to Department of Military Affairs, State Quartermaster – Purchasing Office, 82 Marine Street, St. Augustine, Florida 32085

Completion/Submission of this form is for informational purposes only. No information will be provided as a result of submission.

The Site Visit will be held at:

Dept. of Military Affairs

SCWTS

11737 Honey Hill Road

Miramar, FL 33025

Company Name

Authorized Company Representative:

Mailing Address

Telephone No. Fax No.

Email Address

Advance questions may be submitted in writing and sent to john.d.connor2.nfg@army.mil and/or neal.newton@dma.fl.gov in accordance with the date and time scheduled on the calendar of events. The intent of this deadline is to provide DMA sufficient time to prepare responses for discussion at the site visit.

mailto:neal.newton@dma.fl.gov

CALENDAR OF EVENTS

The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.

Date Time Action Location

8/26/2025 C.O.B. Release of Solicitation MyFlorida.com web site, Vendor Bid System

9/4/2025 2:00 PM

Mandatory Site Visit – Submit Attachment H via email to Mr. Neal Newton at neal.newton@dma.fl.gov .

Mandatory Site Visit on 9/4/2025 at 2:00 PM at: SCWTS, 11737 Honey Hill Road, Miramar, Florida 33025

9/11/2025 2:00 PM

Final date and time for written question submission. Questions may be submitted earlier.

Send to:

john.d.connor2.nfg@army.mil and neal.newton@dma.fl.gov

9/12/2025 C.O.B.

Anticipated date that questions and response will be posted on the vendor bid system.

MyFlorida.com web site, Vendor Bid System

9/12/2025 C.O.B.

Anticipated date that solicitation amendment may be posted as a result of questions submissions, omissions, changes, or clarifications.

MyFlorida.com web site, Vendor Bid System

9/18/2025 2:00 PM

All Proposals/Bids Due - Proposal/Bid Opening

Dept. of Military Affairs 82 Marine Street, SQM Purchasing Office, Saint Augustine, Florida 32084

9/18/2025 C.O.B.

Anticipated Date of Posting Bid Tab

MyFlorida.com web site, Vendor Bid System

9/23/2025 C.O.B.

End of 72 hr. Protest Period & Notice of Intended Award

MyFlorida.com web site, Vendor Bid System

C.O.B. – By Close of Business mailto:neal.newton@dma.fl.gov

Table of Contents

1.0 Invitation and General Information 1.1 Invitation

1.2 Purchasing Director

1.3 Contract Administrator

1.4 Contract Manager

2.0 2.0 General Conditions PUR 1001 - General Instructions to Respondents

3.0 3.0 General Conditions PUR 1000 - General Contract Conditions

4.0 4.0 Special Conditions 4.1 MyFloridaMarketPlace

4.2 Minority Business Enterprise (MBE) Utilization

4.3 Communications, Bid Questions & Answers

4.4 Estimated Expenditures

4.5 Qualifications

4.6 Department Reservations and Responsiveness of

Bids

4.7 Vendor’s Contractual Obligations

4.8 Intellectual Property

4.9 Copyrighted Materials

4.10 Costs Incurred in Responding

4.11 Bid Submission

4.12 Bid Opening

4.13 Identical Evaluation of Responses

4.14 Posting of Intended Award

4.15 Award of Contract

5.0 Statement of Work 5.1 Introduction

5.2 Scope of Work

5.3 Work Schedule

5.4 Site Visit

5.5 DMA Responsibilities

5.6 Performance and Consequences

5.7 Invoicing & Payment

5.8 Special Considerations

6.0 Bid Submittal 6.1 Price Sheet

6.2 References

6.3 Drug Free Workplace

6.4 Required Certifications

6.5 Vendor Check List

Attachments A Price Sheet B Vendor References C Certification of Drug-Free Workplace D Minimum Qualifications Statement E Vendor Certification Scrutinized Companies F Vendor Check List H Notice of Intent (Site Visit) I Exhibit I - Site Aerial Map J Exhibit II – Tree Planting Map K Exhibit III- Form 1532-1 Herbicide Application

1.0 Invitation and General Information:

1.1 Invitation: This solicitation is to procure tree trimming and herbicide application services for the Department of Military Affairs (DMA), to control invasive plant species around the trees, along the fence line and areas of cogon grass at the Snake Creek Weekend Training Site (SCWTS) located at 11737 Honey Hill Road, Miramar, Florida 33025. It is anticipated that one contract will be awarded, and the term of the contract will begin on or about October 1, 2025, and end on or about November 30, 2026, for one (1) year with option to renew annually up to 3 years based on funding appropriations.

Vendors submitting a proposal/bid must be registered in MyFloridaMarketPlace prior to contract award. (see NEW REGISTRATION REQUIRED FOR FLORIDA VENDORS section, 4.1).

A vendor shall not be considered for an award if not registered in MyFloridaMarketPlace.

1.2 Purchasing Director: The Purchasing Director, acting on the behalf of the Department of Military Affairs, is the sole point of contact (exception of question submissions regarding the solicitation prior to award) with regard to all procurement matters relating to the DMA-ITB- 347, from the date of release until the Department's Notice of Agency Decision.

John Connor, Purchasing Director Department of Military Affairs State Quartermaster – P&C P. O. Box 1008 St. Augustine, Florida 32085-1008 Telephone No. (904) 823-0241 Email: John.D.Connor2.nfg@army.mil

Alternate Physical Address: Department of Military Affairs, State Quartermaster, 82 Marine Street, St Augustine, Florida 32084

1.3 Contract Manager: The DMA employee identified below is designated as Contract Administrator and shall act on behalf of the Department of Military Affairs for contractual matters and is responsible for maintaining the contract file, certifying invoices and financial information, final acceptance of all deliverables and serves as a liaison with the Project Managers.

Neal Newton, Contract Manager Department of Military Affairs State Quartermaster - Purchasing Office 82 Marine Street St. Augustine, Florida 32084 Telephone No. (904) 823-0243 Email: neal.newton@dma.fl.gov

1.4 Project Manager: The DMA employees identified below are designated as Project Managers and shall act on behalf of the Department of Military Affairs. The Project Managers are responsible for enforcing performance of the contract terms and conditions and serve as a mailto:John.D.Connor2.nfg@army.mil liaison with the vendor after the Notice of Agency Decision has been completed and the Contracts are executed.

Construction & Facility Management Office CFMO Environmental Section-RFE Armory Attn: Jacqueline Kelly 2305 State Road 207 St. Augustine, FL 32086 Telephone No. (904) 823-0343 Email:

jacqueline.d.kelly6.nfg@army.mil

2.0 General Conditions: General Instructions to Respondents (PUR1001)

This section explains the General Instructions to Respondents (PUR 1001) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return the document to the Department of Military Affairs.

http://dms.myflorida.com/content/download/2934/12130

Exception: Item 3- DMA does not currently accept Electronic Submission of Responses.

Exception: Item 5 - Refer to Section 4.3

3.0 General Conditions: General Contract Conditions (PUR 1000) This section explains the General Contract Conditions (PUR 1000) of the solicitation process.

This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return this document to the Department of Military Affairs.

http://dms.myflorida.com/content/download/2933/11777

4.0 Special Conditions

4.1 MyFloridaMarketPlace

Since July 1, 2003, the Department has used the State of Florida's web-based electronic procurement system, MyFloridaMarketPlace. BIDDERS MUST BE REGISTERED IN THE

STATE OF FLORIDA'S MYFLORIDAMARKETPLACE SYSTEM BY DATE OF

CONTRACT AWARD OR THEY WILL BE CONSIDERED NON-RESPONSIVE. All prospective bidders that are not registered should go to https:// vendor.myfloridamarketplace.com to complete on-line registration or call 1-866-352-3776 for assisted registration.

4.2 Minority Business Enterprise (MBE) Utilization

DMA encourages the recruitment and utilization of certified and non-certified minority businesses. DMA, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that minority businesses have the opportunity to compete for and perform contract work for the DMA in a nondiscriminatory environment.

mailto:jacqueline.d.kelly6.nfg@mail.mil http://dms.myflorida.com/content/download/2934/11780 http://dms.myflorida.com/content/download/2933/11777 https://vendor.myfloridamarketplace.com/

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

4.3 Communications, Bid Questions and Answers

No negotiations, decisions or actions shall be initiated or executed by a vendor as a result of any discussion with any State employee. Only those communications that are in writing from the office of Purchasing & Contracts may be considered as duly authorized expressions on behalf of this Department. The only recognized exception is that questions will be answered during Mandatory Site Visits or Briefings.

Any questions arising from this ITB must be forwarded, in writing, to the procurement official designated in Sections 1.2 or 1.3 above. DMA’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Bid System at https://vendor.myfloridamarketplace.com (then click on "Search Advertisements"), enter DMA- ITB-303 in the “Agency Advertisement Number” field. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid/proposal.

Only written inquiries from vendors, which are signed by persons authorized to contractually bind that company, will be recognized by the Department as duly authorized expressions on behalf of the vendor.

4.4 Estimated Expenditures

It is anticipated that DMA will expend approximately $80,000 annually under any contract or purchase order issued as a result of this solicitation. This estimated figure is given only as a guideline for preparing your bid/proposal and should not be construed as representing actual contract pricing. Contract award and/or renewals are contingent upon availability of funds.

4.5 Qualifications

4.5.1 General: The Vendor must prove to the satisfaction of DMA that their company has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. (This shall be demonstrated through references which have been in place at least one (1) continuous year). The Vendor and/or his employees must have State certification by Florida Department of Agriculture for herbicide applications when and if used in providing service. The Bidder shall have available, under their direct supervision, the necessary organization, experience, equipment, and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation.

4.5.2 Bidder Qualifications: When submitting the bid, each bidder must submit a written statement, detailing their qualifications that demonstrate they meet the minimum qualifications contained in 4.5.1. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

4.5.3 Authorized to do Business in the State of Florida: In accordance with sections 607.1501, 608.501, and 620.169, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

4.5.4 License to conduct services in the State of Florida: If the services being provided require that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

4.6 Department Reservations and Responsiveness of Bids

4.6.1 Valid Proposal: A responsive offer in full compliance with the Invitation to Bid specifications and conditions by a responsible person or firm. The responsiveness of a bid/proposal shall be determined based on the documents submitted with the proposal and attendance at the site visit. Vendors shall submit the original and two (2) copies of the bid/proposal. The responsiveness of the bid/proposal is the responsibility of the Offeror and will be determined during the evaluation process.

a. Responsive offer means a person or firm that has submitted a bid/proposal and conforms in all material respects to the Invitation to Bid.

b. Responsible or qualified Offeror means a person or firm with the capability in all respects to perform fully the Contract requirements and the integrity and reliability to assure good faith performance. Failure to provide information to determine responsibility in response to a condition of a bid/proposal requiring information may be cause for such bid/proposal to be rejected.

4.6.2 General: DMA reserves the right to accept or reject any or all bids/proposals received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of DMA's official file, without obligation to DMA.

4.6.3 Responsiveness of Bids: Proposals/bids will not be considered if not received by DMA on or before the date and time specified as the due date for submission. All proposals/bids must be typed or printed in ink. Offers by facsimile or email are not acceptable. Responsive proposal/bid is an offer to perform the scope of services called for in this ITB in accordance with all requirements of this ITB. Proposals/bids found to be non-responsive will not be considered.

Proposals/bids may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A proposal/bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. All bid/proposal prices shown on the price sheets submitted are final and mistakes will be at proposer/bidder’s risk.

4.6.4 Other Conditions: Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the United States Comptroller General's List of Ineligible Contractors for Federally Financed or Assisted Projects.

4.7 Vendor’s Contractual Obligations

The Vendor will be required to ensure that each individual, partnership, firm, corporation, or subcontractor that performs on this contract, will be subject to, and comply with, the contractual requirements.

4.7.1 Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendors utilize the U.S.

Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify.

The Department of Homeland Security’s E-Verify system can be found at:

http://www.dhs.gov/files/programs/gc_1185222138150.shtm

Compliance with the requirements of this section is required prior to commencing performance under any Contract issued as a result of this solicitation.

4.7.2 Unauthorized Aliens: The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act (8 U.S.C.

1324a). If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

http://www.dhs.gov/files/programs/gc_1185221678150.shtm

4.7.3 Vendor Certification Regarding Scrutinized Companies: Section 287.135, Florida Statutes prohibits agencies from contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Section List. Both lists are created pursuant to section 215.473 Florida Statutes. The lists are updated quarterly and can be viewed at:

https://www.sbafla.com/media/5rjltjyy/2025_06_10_web_update_pfia_prohibited_list.pdf

4.7.4 Liability Insurance: The Vendor shall not commence any work until they have obtained the following types of insurance. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Military Affairs, Procurement Office, Attention: Neal Newton, 82 Marine Street, St. Augustine, Florida 32084 within ten (10) days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policy with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $100,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $100,000.00 each occurrence, for the services to be rendered in accordance with this contract.

All insurance policies shall be with insurers qualified and licensed to do business in the state of Florida. Such policies shall provide that the insurance is not cancelable except upon thirty (30) days prior written notice to DMA.

DMA shall be exempt from, and in no way is liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance.

4.7.5 Preferred Price: The Vendor agrees to submit to the Department at least annually an affidavit from an authorized representative attesting that the Vendor is in compliance with the preferred pricing provision of Section 4(b) of form PUR 1000.

4.8 Intellectual Property

The parties do not anticipate that any intellectual property will be developed as a result of this solicitation. However, any pre-existing software, or other work of authorship used by the Vendor, to create a deliverable but which exists as a work independently of the deliverable, shall remain the property of the Vendor.

4.9 Copyrighted Materials

Copyrighted material will be accepted as part of a proposal/bid only if accompanied by a waiver that will allow DMA to make paper and electronic copies necessary for the use of DMA staff and https://www.sbafla.com/media/5rjltjyy/2025_06_10_web_update_pfia_prohibited_list.pdf agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

4.10 Costs Incurred in Responding

This Invitation to Bid does not commit the Department or any other public agency to pay any costs incurred by the bidder in the submission of a bid or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

4.11 Bid Submission

4.11.1 General: Sealed Proposals/bids will be received until (2:00 PM), local time, on September 18, 2025. If sealed bid package is shipped or mailed it is the responsibility of the bidder to verify that their bid package is in the Purchasing Office by the bid opening time & date. Proposals/bids received after that time and date will not be considered. By submitting a proposal/bid, the bidder represents that it understands and accepts the terms and conditions to be met and the character, quality, and scope of services to be provided. The bidder must use the attached "Bid Sheet" to submit their Proposal/bid. All proposals/bids and associated forms must be signed and dated in ink by a duly authorized representative of the bidder. Each bidder must fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation. Bidder shall submit the original and three (3) copies of the bid/proposal. The ITB number, opening date and time should appear on the envelope of the proposal/bid. DMA does not currently accept electronic submissions.

4.11.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX)

Florida Department of Military Affairs SQM, Purchasing & Contracts 82 Marine Street St. Augustine, Florida 32084 Attention: Neal Newton

4.11.3 Modifications, Re-submittal, and Withdrawal: Bidders may modify submitted proposals/bids at any time prior to the due date. Requests for modification of a submitted proposal/bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire proposal/bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified proposal/bid.

4.11.4 Attachment to ITB Submittal – Confidential Material: The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DMA-ITB-347- Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Bidder upon submission, effective after opening.

4.12 Bid Opening

The sealed bids will be opened by the DMA’s Procurement Office personnel at 82 Marine Street, St. Augustine, Florida 32084 on September 18, 2025, at 2:00 PM. All bid openings are open to the public, if you plan on attending the opening, please plan accordingly as parking is limited and you must check-in with Security at the front desk.

4.13 Identical Evaluation (Tied Score) of Responses

In the event the evaluation/bid process results in identical scores, DMA will select a respondent based on the criteria identified in Rule 60A-1.011 F.A.C. and applicable Florida Law.

4.14 Posting of Intended Award

4.14.1 General: DMA's decision will be posted on the Florida Vendor Bid System on September 18, 2025, and will remain posted for a period of seventy-two (72) hours. To View posting go to https://vendor.myfloridamarketplace.com select Search Advertisement then enter DMA-ITB-347 in Agency Advertisement Number field, Any bidder who is adversely affected by the DMA's recommended award or intended decision must file protest in accordance with Florida Statute Section 120.57(3).

4.14.2 Inability to Post: If DMA is unable to post as defined above, DMA will notify all bidders by electronic notification on the Florida Vendor Bid System, by mail, and/or by fax.

4.14.3 Request to Withdraw Bid: Requests for withdrawal will be considered if received by DMA, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

4.15 Award of the Contract

Services will be authorized to begin when the Vendor receives a written document incorporating the terms and conditions of the solicitation, the vendor’s proposal/bid indicating the encumbrance of funds and award of the contract.

5.0 Statement of Work

5.1 Introduction: The Florida Army National Guard (FLARNG), as an agent of the National

Guard Bureau (NGB), is currently responsible for the prudent management and use of the approximately 290 acre Snake Creek Weekend Training Site (WETS) near Miramar, Florida. The C-9 canal bisects the Snake Creek WETS property, with approximately 93 acres of the property located to the north of the canal (North Parcel) and 152 acres to the south (South Parcel) of the canal (Please refer to the Exhibit I attached aerial map).

Considering these management responsibilities outlined in the FLARNG Integrated Natural Resource Management Plan (INRMP) for Snake Creek, the FLARNG requires a contract to perform tree trimming, chipping and herbicide treatment of cogon grass (invasive species) and the fence line at Snake Creek WETS. The address of the adjacent Robert O. Harrison

Readiness Center is 5001 Flamingo, Miramar, FL 33015.

The Florida Army National Guard (FLARNG) seeks Contractor support for a One-Year Contract for tree trimming, chipping, general vegetation cleanup and herbicide application to control invasive species and fence line vegetation growth on 245 acres of the entire Training Site Area to include both North & South Posts of Florida Army National Guard Property at the Snake Creek Weekend Training Site, adjacent to the Robert O. Harrison Readiness Center in the Southeast Florida region.

5.2 Scope of Work:

5.2.1 The tree trimming will consist of vertical trimming from the ground up to a height of 20’ in areas of dense vegetation and horizontal trimming back towards the trunk of the tree adjacent to the fence lines to allow the deck mower to pass through and maintain clear 6’ path along the entire fence line.

5.2.2 The Contractor will apply herbicide (glyphosate) to control cogon grass and Brazilian pepper both invasive species; application will consist of twice per year (Fall & Spring). The Contractor will also apply herbicide quarterly to the fence line to control vegetative growth on the fence. The Contractor will also apply herbicide spot treatment of vines on the fence line and spot treatment of invasive species (i.e. Brazilian pepper, etc.) within the tree line that parallels the fence line avoiding damage to the native trees (see attached Exhibits I & II - Maps).

5.2.3 The Contractor shall curtail work during or after rainstorms or when the grounds are soft until such time that damage will not occur. In the event damage does occur, the vendor will repair and reseed the area, at no additional cost to DMA.

5.2.4 Contractor shall have and maintain the appropriate license for herbicide applications. All equipment used to complete the work shall be operated in a safe manner according to OSHA and the manufacturer’s requirements. The Contractor may be authorized to store some equipment used to provide the required service, at the site within a designated area. However, DMA shall not be liable or responsible for any accidents, loss of personal property or any other damages that may arise. The Contractor will not store any herbicides or hazardous materials (i.e. flammable fuels)

5.2.5 The Contractor will protect all fencing, gates and existing building exteriors from any damage during performance of the above stated work.

5.2.6 Contractor shall provide a company point of contact to the Contract Manager to ensure effective communications with the DMA. At a minimum this information shall include a name, business telephone number, cell phone number if applicable and an email address.

5.2.7 Working on Saturdays, Sundays, Holidays, or beyond the workday time limits require prior written consent of the Project Manager to ensure no conflict with Military Training exercises.

5.3 Work Tasks

5.3.1 Task 1: Kick-off Meeting

The Contractor will be required to attend a kick-off meeting via telephone conference call with the CFMO-Environmental Office in St. Augustine. The meeting will be scheduled within ten (10) days of the Contractor receipt of the Notice to Proceed. At this meeting, the FLARNG project managers and the Contractor will agree on expectations, deliverable formats, and project deadlines. This meeting will serve as an opportunity for the Contractor to obtain FLARNG specific information necessary to the project. Following the kick-off meeting, the Contractor will submit a schedule/timeline of the tasks to be performed within the project.

5.3.2 Task 2: Tree Trimming

On a quarterly basis the Contractor will be expected to:

• Trim up all the tree rows adjacent to (parallel) and inside the fence lines to allow for mowing. The Contractor will be expected to maintain the fence lines free of over-hanging vegetation within six feet of all fences,

• Trim up (from ground to a height of 20’) all the trees in the open areas of both North & South Posts, to include the wooded hammock area west of the burrow pit of the South Post,

• Chip all the vegetative debris and keeping the mulch on site,

• And prevent any damage to trees identified by the FLARNG project manager on the

Exhibit II - map as protected/specimen trees.

5.3.3 Task 3: Herbicide Treatment of Cogon Grass an Invasive Species

The Contractor will apply herbicide to control cogon grass invasive species, application will consist of twice per year (Fall & Spring) per the following application chart created by University of Florida, Institute of Food and Agricultural Science (UF/IFAS):

Herbicide application suggestions for large cogon grass infestations in grassland areas, including both improved and native rangeland with trees. These suggestions are intended for large (>1000 gallon) sprayers. Please read the entire label of the suggested products prior to treating existing cogon grass.

Timing Herbicide Rate 1st year Fall (August -

November) & Spring (April -May)

3 to 4 qt/acre glyphosate

2nd year Spring (monitor regrowth)

2–3% glyphosate

Fall (monitor regrowth)

2–3% glyphosate

3rd year until eradicated

Spring & Fall (monitor regrowth)

Spot treat at 2-3% glyphosate.

5.3.4 Task 4: Status Report

The Contractor will submit to the FLARNG Project Manager a status report on the project and a completed Form 1532-1 for each herbicide application (see attached sample Form as Exhibit III) with attached pictures of completed trimming work after each task completion.

5.3.5 Task 5: Quarterly Inspections

The Contractor will follow-up with quarterly inspections of the entire site (North & South Posts) and maintain the trimming as stated in the above project description. In addition, submit a status report on trimming that was done.

5.4 PROJECT DELIVERABLES AND SCHEDULE

The Contractor will supply all personnel, materials, transportation, and provide utilities such as water, power, and sanitary facilities required to perform the tasks described in this Scope of Work. The Contractor will conduct management and planning functions, perform internal quality control, and conduct all necessary project management duties to ensure that the project is delivered within budget, on schedule, and satisfies all FLARNG expectations.

Deliverables:

Kick-off Meeting and Minutes

Schedule/Timeline of tasks within the Project

Status Reports with pictures and Form 1532-1 (Herbicide Application)

Quarterly Inspections with Status Report

Note: During the kick-off meeting, a firm deliverables schedule will be agreed upon by the FLARNG Project Manager and the Contractor.

5.5 Site Visit

Vendors interested in bidding must attend the mandatory site visit prior to submitting their proposal. This will enable prospective bidders to become familiar with the site conditions which may have an influence on the bid proposal or the equipment, material, labor, and services necessary to provide the required services. The mandatory site inspection visit for all prospective bidders will be on September 4, 2025, 2:00 PM EST, at the SCWTS, 11737 Honey Hill Road, Miramar, Florida and will be conducted by Mr. Neal Newton or his designee.

Scheduling and directions may be obtained by contacting Mr. Newton via email neal.newton@dma.fl.gov or by calling (904) 823-0243. Failure to schedule a site visit by submitting Attachment H of this document prior to the site visit on September 4, 2025, will render the bid package non-responsive and it will not be considered.

Ms. Kelly or her designee will NOT answer any questions pertaining to this solicitation. Any and all questions from vendors concerning this solicitation shall be submitted in writing, identifying the submitter, to Neal Newton or John Connor at the addresses specified in Sections 1.4 and 1.3 above or by email to neal.newton@dma.fl.gov or john.d.connor2.nfg@army.mil by 2:00 PM EST on September 11, 2025. Email inquiries are preferred. All questions and/or changes to the solicitation will be posted on DMS Vendor Bid System (VBS) by September 12, 2025, Close of Business (C.O.B.). It is the prospective vendor’s responsibility to periodically check the VBS. DMA bears no responsibility for any delays, or resulting impacts, associated with a prospective vendor’s failure to obtain the information made available through the VBS.

INFORMATION WILL NOT BE PROVIDED BY TELEPHONE. Any information received via telephone shall not be binding on DMA and shall not be relied upon by any prospective bidder.

5.6 DMA Responsibilities:

A. DMA staff members/representatives will ensure/provide facility access as needed.

B. DMA will assign a Project Manager as the primary point of contact for the contract period.

C. DMA Project Manager or his designee will provide visual inspection of all contracted services provided as a result of this contract prior to payment authorization.

5.7 Performance and Consequences:

The services shall be scheduled to begin on or about October 1, 2025. The Contractor shall provide a company Point of Contact (POC) to ensure effective communications with the DMA Project Manager or his designee. This information shall include a name, business telephone number, cell phone number, if applicable, and an email address.

In the event the contractor fails to meet the minimum level of service identified in the Statement of Work, DMA will not pay invoices until the work is satisfactorily completed.

5.8 Invoicing and Payment

The contractor shall submit no more than two invoices per quarter to the DMA Project Manager (for approval of work completed in invoice) with a copy of the invoice to the Contract Manager.

Upon completion of each trimming, herbicide application or quarterly inspection with report the invoice shall contain the Contract number, ITB number and the appropriate vendor identification number.

Payment shall be made in accordance with 215.422 and 287.0585 of the Florida Statutes, which govern time limits for payment of invoices. Invoices that must be returned to the Contractor due to preparation errors will result in a delay in payment.

5.9 Special Considerations

5.9.1 All submittals, meeting minutes, correspondence, and reports are to be held in the strictest confidence. The release of information (written, electronic, or verbal) pertaining to any aspect of the services is not to be released to the public without written permission from the DMA Contact Manager.

5.9.2 DMA shall not be liable or responsible for any accidents, loss of personal property or any other damages that may arise as a result of this contract. Furthermore, the contractor shall agree to indemnify and hold harmless the DMA for any and all claims, demands, lawsuits or any other action arising from the services/labor under this contract.

5.9.3 The Contractor must remain in compliance with all state and/or Federal laws in effect applicable to the business and services provided during the life of the contract.

5.9.4 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Due to the instability of world events, there may be times during the performance period of this contract that the contractor might be asked to leave the Facility during higher threat conditions.

6.0 Bid Submittal

Vendors shall provide a brief description of their company history, which shall include but not be limited to business certifications, number of years in business and other information that may demonstrate company stability and reliability. (Attachment D)

6.1 Price Sheet: Vendors shall complete the price sheet to proposal/bid (Attachment A). Only prices submitted on the supplied price sheet will be considered. All pricing will be used in determining overall bid price. Must be signed and returned. Award is contingent upon funding availability.

6.2 Reference Sheet: Vendor shall provide three references. (Attachment B)

6.3 Drug Free Workplace: Attachment “C” Drug-Free Workplace Compliance Form must be signed and returned.

6.4 Vendor Certification Regarding Scrutinized Companies Lists: Attachment E must be signed and returned.

6.5 Vendor Checklist: Provided for convenience. (Attachment F)

ATTACHMENT A

BID SHEET

SCWTS Tree Trimming & Herbicide Application Service

Provide individual pricing for each service type, Pricing is for 3 year contract period.

Item No.

Service Type Unit Price Quantity (per year)

Total

1 Tree Trimming, Per Trim (4 per year – Quarterly)

X 4

2 Quarterly Inspection & Report w/Photos Submitted (4 per year)

Reports

3 Herbicide Applications for Cogon Grass, Per Application (2 per year – Fall & Spring)

X 2

4 Herbicide Applications for Cogon Grass, Per Application (2 per year – Fall & Spring)

1 Year Total =

Acknowledgment: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Company Name:

FED ID#: _

Street Address: _ City, State & Zip Telephone No. Fax No.

Email Address:

Signature:

Date: Printed name:

ATTACHMENT B

Reference Sheet

The Respondent must list a minimum of three (3) separate and verifiable clients of the Respondent, which have been in place for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The clients listed shall be for services similar in nature to that’s described in this solicitation. The same client may not be listed as more than one (1) reference (for example, if the Respondent has completed one project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). Please provide at least two (2) Contact Names. DMA reserves the right to contact other known or identified sources and to consider performance or non-performance on DMA and/or other State Agency existing or previous service experiences.

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Service Dates: Dates must demonstrate at least one (1) continuous year to Approximate Contract Value: $

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

ATTACHMENT C

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

Procurement No. DMA-ITB-347 SCWTS Tree Trimming & Herbicide Application Service

1, , (Name) (Title) of , hereby certify that this firm has implemented (Name of firm) a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes.

Date:

(Signature)

287.87 Preference to businesses with drug-free workplace programs. Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Attachment D

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested?

Provide a written statement detailing your company and employee qualifications:

ATTACHMENT E

VENDOR CERTIFICATIONS

Certification Regarding Scrutinized Companies Lists

Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certification of Employment Eligibility Verification

Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify. The Department of Homeland Security’s E-Verify system can be found at:

http://www.dhs.gov/files/programs/gc_1185221678176.shtm

I, , (Name) (Title) of, hereby certify that this firm is in compliance

(Name of firm) with the above referenced Florida Statute and Executive Order.

Date:

(Signature) http://www.dhs.gov/files/programs/gc_1185221678150.shtm

ATTACHMENT F

VENDOR CHECKLIST

For your convenience, we offer the following checklist of items that must be returned by the proposal/bidding deadline. Bidder shall submit the original and two (2) copies of the bid/proposal. This checklist does not relieve the respondent of the responsibility of ensuring that all requirements of this Bid are included with their Bid submittal.

1 Attachment A – Price Sheet

2. Attachment B –Vendor References

3. Attachment C - Certification of Drug Free Workplace, signed.

4. Attachment D – Minimum Qualifications Statement

5. Attachment E – Vendor Certification Regarding Scrutinized Companies

6. Attachment F – Vendor Checklist

NOTE: Address your Bid submission to the point of contact specified in section 4.11 and write the following: DMA- ITB-347, SCWTS Tree Trimming and Herbicide Application Service, Proposal/Bid due September 18, 2025, and opening time 2:00 PM on the envelope, package, or courier delivery document. DMA does not currently accept email/electronic submissions.

Figure 8: Current Snake Creek Weekend Training Site Boundary

Fenceline - spraying of invasive species management.

Exhibit I - Invasive Species and Tree Trimming Management

Leaving

Vegetative border inside fenceline - trees are trimmed up inorder to maintain 6' wide and 20' high clearance for Mower. Also spot treatment of herbicide to invasive species (ie. Brazilian pepper, etc.)

Native species intact.

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Exhibit II - Specimen Trees Planting Locations

Facility Name and Location: Snake Creek Weekend Training Site, Miramar, FL

Pesticide

Building /Area Size

Type of Constr

Use Desig Date

Units Svc'd

Work Origin

Unit of Meas Target Pest

Control Operation

Pesticide Name EPA Reg #

% of Concentration

Amount Used Man-Hrs

Applicator Init/Cert # fence line 12000 chainlink 3/13/2024 12000 SW LFF weed Round-up 62719-552 43% 3 GALLON 8 grasslands 20 field 3/14/2024 20 SW AC cogon grass Round-up 62719-552 43% 3 GALLON 8

MEASUREMENT UNITS TYPE OF CONSTRUCTION ORIGIN OF WORK NOTES:

MSF = 1,000 square feet CO = Concrete SW = Scheduled work MCF - 1,000 cubic feet BL = Block WR = Work request LFF = Linear feet BV = Brick veneer SC = Service or trouble call AC = Acres ST = Steel, sheet metal R = Routine inspection

DD Form 1532-1 Log Sheet