DMA-ITB-347 Page 3 Adendum.pdf
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- Solicitation number
- ITB-13722
- Issued by
- St. Johns County, Florida
About this file
This document is a Calendar of Events for Invitation to Bid (ITB) DMA-ITB-347-SCWTS for Tree Trimming & Herbicide Services, issued by the Florida Department of Military Affairs. The solicitation was released on 8/26/2025, with a mandatory site visit scheduled for 9/4/2025 at 2:00 PM at SCWTS, 11737 Honey Hill Road in Miramar, Florida. Key dates include a 9/18/2025 deadline for written questions, with responses anticipated to be posted on 9/19/2025. The proposal/bid opening is set for 9/25/2025 at 2:00 PM at the Department of Military Affairs in Saint Augustine, Florida, with a bid tab posting anticipated on the same day.
The document outlines a structured procurement process with specific timeline milestones, including a 72-hour protest period ending on 9/30/2025. All official communications and document postings will occur through the MyFlorida.com Vendor Bid System. Potential bidders are required to submit Attachment H via email to Mr. Neal Newton and can direct questions to specified email addresses. The calendar provides a comprehensive roadmap for vendors interested in participating in this tree trimming and herbicide services procurement, with clear instructions for submission, communication, and key deadlines.
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DMA-ITB-347-SCWTS Tree Trimming & Herbicide Services
CALENDAR OF EVENTS
The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.
Date Time Action Location
8/26/2025 C.O.B. Release of Solicitation MyFlorida.com web site, Vendor Bid System
9/4/2025 2:00 PM
Mandatory Site Visit – Submit Attachment H via email to Mr. Neal Newton at neal.newton@dma.fl.gov .
Mandatory Site Visit on 9/4/2025 at 2:00 PM at: SCWTS, 11737 Honey Hill Road, Miramar, Florida 33025
9/18/2025 2:00 PM
Final date and time for written question submission. Questions may be submitted earlier.
Send to:
john.d.connor2.nfg@army.mil and neal.newton@dma.fl.gov
9/19/2025 C.O.B.
Anticipated date that questions and response will be posted on the vendor bid system.
MyFlorida.com web site, Vendor Bid System
9/19/2025 C.O.B.
Anticipated date that solicitation amendment may be posted as a result of questions submissions, omissions, changes, or clarifications.
MyFlorida.com web site, Vendor Bid System
9/25/2025 2:00 PM
All Proposals/Bids Due - Proposal/Bid Opening
Dept. of Military Affairs 82 Marine Street, SQM Purchasing Office, Saint Augustine, Florida 32084
9/25/2025 C.O.B.
Anticipated Date of Posting Bid Tab
MyFlorida.com web site, Vendor Bid System
9/30/2025 C.O.B.
End of 72 hr. Protest Period & Notice of Intended Award
MyFlorida.com web site, Vendor Bid System
C.O.B. – By Close of Business mailto:neal.newton@dma.fl.gov mailto:john.d.connor2.nfg@army.mil mailto:neal.newton@dma.fl.gov
| Invitation to Bid |
| Attachment H Notice of Intent to Attend |
| Service being procured – Tree Trimming & Herbicide Application Service to Control Invasive Species at Snake Creek Weekend Training Site (SCWTS) in Miramar, FL |
| The Site Visit will be held at: |
| 2.0 General Conditions: General Instructions to Respondents (PUR1001) |
| 3.0 General Conditions: General Contract Conditions (PUR 1000) |
| 4.0 Special Conditions |
| 4.2 Minority Business Enterprise (MBE) Utilization |
| 4.3 Communications, Bid Questions and Answers |
| 4.4 Estimated Expenditures |
| 4.5 Qualifications |
| 4.6 Department Reservations and Responsiveness of Bids |
| 4.7 Vendor’s Contractual Obligations |
| 4.8 Intellectual Property |
| 4.9 Copyrighted Materials |
| 4.10 Costs Incurred in Responding |
| 4.11 Bid Submission |
| 4.11.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX) |
| 4.13 Identical Evaluation (Tied Score) of Responses |
| 4.14 Posting of Intended Award |
| 4.15 Award of the Contract |
| 5.0 Statement of Work |
| 5.2 Scope of Work: |
| 5.2.1 The tree trimming will consist of vertical trimming from the ground up to a height of 20’ in areas of dense vegetation and horizontal trimming back towards the trunk of the tree adjacent to the fence lines to allow the deck mower to pass throug... |
| 5.2.2 The Contractor will apply herbicide (glyphosate) to control cogon grass and Brazilian pepper both invasive species; application will consist of twice per year (Fall & Spring). The Contractor will also apply herbicide quarterly to the fence line... |
| 5.2.3 The Contractor shall curtail work during or after rainstorms or when the grounds are soft until such time that damage will not occur. In the event damage does occur, the vendor will repair and reseed the area, at no additional cost to DMA. |
| 5.2.4 Contractor shall have and maintain the appropriate license for herbicide applications. All equipment used to complete the work shall be operated in a safe manner according to OSHA and the manufacturer’s requirements. The Contractor may be autho... |
| 5.2.5 The Contractor will protect all fencing, gates and existing building exteriors from any damage during performance of the above stated work. |
| 5.2.6 Contractor shall provide a company point of contact to the Contract Manager to ensure effective communications with the DMA. At a minimum this information shall include a name, business telephone number, cell phone number if applicable and an em... |
| 5.3 Work Tasks |
| 5.5 Site Visit |
| 5.6 DMA Responsibilities: |
| 5.7 Performance and Consequences: |
| 5.8 Invoicing and Payment |
| 5.9 Special Considerations |
| 6.0 Bid Submittal |
| ATTACHMENT A BID SHEET |
| Company Name: FED ID#: _ |
| Signature: Date: Printed name: |
| ATTACHMENT B |
| ATTACHMENT C |
| Attachment D |
| ATTACHMENT F |
| ADPC39D.tmp |
| Sheet1 |
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