DKFX 1135561 - Repair AB Pool and B224 - Specifications (24 May 2023).pdf

DESIGN-BUILD

REPAIR AIR BASE POOL AND B224

AT

JOINT BASE CHARLESTON

NORTH CHARLESTON, SOUTH CAROLINA

CHARLESTON COUNTY

SPECIFICATIONS

DKFX 1135561

24 MAY 2023

PROJECT TABLE OF CONTENTS Page 1

Design-Build – Repair Air Base Pool and B224, DKFX 1135561

March 9, 2023

PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 01 15 Joint Base Charleston (Mar 2023) LIST OF DRAWINGS

01 11 00 Joint Base Charleston (Mar 2023) SUMMARY OF WORK

01 14 00 Joint Base Charleston (Mar 2023) WORK RESTRICTIONS

01 20 00 Joint Base Charleston (Mar 2023) PRICE AND PAYMENT

PROCEDURES

01 30 00 Joint Base Charleston (Mar 2023) ADMINISTRATIVE

REQUIREMENTS

01 32 00 Joint Base Charleston (Mar 2023) PROJECT SCHEDULE

01 33 00 Joint Base Charleston (Mar 2023) SUBMITTAL PROCEDURES

01 33 16.00 10 Joint Base Charleston (Mar 2023) DESIGN DATA (DESIGN AFTER

AWARD)

01 35 26 Joint Base Charleston (Mar 2023) GOVERNMENTAL SAFETY

REQUIREMENTS

01 45 00 Joint Base Charleston (Mar 2023) QUALITY CONTROL

01 50 00 Joint Base Charleston (Aug 2021) TEMPORARY CONSTRUCTION

FACILITIES AND CONTROLS

01 57 19.00 31 Joint Base Charleston (Mar 2023) TEMPORARY ENVIRONMENTAL

CONTROLS

01 57 20.00 31 Joint Base Charleston (Mar 2023) ENVIRONMENTAL

01 74 19.00 31 Joint Base Charleston (Dec 2019) CONSTRUCTION AND

DEMOLITION WASTE

MANAGEMENT

01 78 00 Joint Base Charleston (Mar 2023) CLOSEOUT REQUIREMENTS

-- End of Project Table of Contents --

DOCUMENT 01 01 15 Page 1

SECTION 01 01 15

LIST OF DRAWINGS

JB Charleston (Mar 2023)

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings, Maps and Specifications."

1.2 SUPPLEMENTARY DRAWINGS

These supplementary drawings may not be a part of the contract but are included with the drawings for information.

1.2.1 Reference Drawings

The following reference drawings are intended only to show the original construction. Drawings are the property of the Government and shall not be used for any purpose other than that intended by the contract. The drawings are varied in sizes.

DWG NO. TITLE

EC-101 Existing Site Photos

EC-102 Existing Pool Conditions

EC-103 Existing Mechanical Pool System

Conditions

EC-104 Existing Filter Room Conditions

EC-105 Existing Utility Locations

CP-101 Conceptual Pool Layout

CP-102 Laydown Area and Haul Route

1.2.2 Boring Logs

The Government does not have existing borings to indicate actual conditions.

1.2.3 Subsurface Data

The Government does not have existing subsurface data and is not part of the solicitation.

-- End of Document --

SECTION 01 11 00 Page 1

March 24, 2023

SECTION 01 11 00

SUMMARY OF WORK

1.1 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals having an "FIO" classification are for information only. Submit the following in accordance with Section 01 33

00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Salvage Plan; G

SD-06 Test Reports

Lead and Asbestos Investigations; G

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The design and repair scope includes full Architect-Engineer services to the 100% design-effort.

The design and repair scope includes demolition of an existing 5,200 square-foot/200,000 gallon below-grade pool, kiddie pool, existing pumps, filtration system, piping, electrical, & system controls equipment.

The design and repair scope includes the construction of a new, zero-entry pool with a minimum of three (3) family-friendly features to be determined (i.e. rock wall, slide, bench seating, in-pool spray feature, sound system, etc.) including new pumps, filtration system, piping, electrical, ventilation, and system controls equipment.

The design and repair scope includes minor renovations & repairs to the existing bathhouse for repainting, replacement of gutters, plumbing fixtures, countertops, and incidental related work.

The design and repair scope includes repairs to the Pool Deck Area

(approximately 13,000 square-feet) which shall be patched as necessary and recoated with a durable non-slip surface). The repair shall include the reconstruction of all equipment rooms including removal of obsolete infrastructure, installation of ventilation systems, and proper waterproofing.

SECTION 01 11 00 Page 2

March 24, 2023

1.2.2 Location

The work is located on Joint Base Charleston (JBC) Air Base (AB). The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Building(s) will not be occupied during performance of work under this

Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver, and off-load the salvaged property at the Government designated storage area located on Joint Base Charleston.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

1.6 LEAD AND ASBESTOS INVESTIGATIONS

The lead and asbestos investigations have not been performed and will therefore need to be accomplished as part of this requirement, in accordance with South Carolina Department of Health and Environmental Control (DHEC) regulations. Provide the lead and asbestos investigation reports.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

Section 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

Air Force – Base Civil Engineering – Dig Permit Request; FIO

Approved Utility Outage Request; FIO

Approved Road Closure Requests; FIO

List of Contact Personnel; FIO

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Requirements for security and base access varies between various locations within Joint Base Charleston. It is incumbent on the Contractor to ascertain the current security and base access requirements appropriate to the project location and incorporate the cost, if any, for compliance to said requirements into Contractor's proposal. Lack of knowledge of current requirements does not constitute a basis for an adjustment to the contract.

Should requirements change during the construction timeframe, Contractor may be eligible, subject to documentation acceptable to the Government, for an adjustment to the contract.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.3 Identification Badges/Passes

Identification badges/passes are required for unescorted access beyond 1 day per 12 month period. Contractor shall confirm the most current security requirements with the Contracting Officer or Base Sponsor. Application for and use of badges shall be as directed based on current access requirements. Contractor shall furnish a completed Joint Base Charleston

(JB CHS) Worksheet for Base Access form for all personnel requesting badges/passes for Base Sponsor digital signature no later than 7 calendar

Section 01 14 00 Page 2 days in advance of needing a badge/pass. The most current version of this form can be obtained from the Base Sponsor.

The Prime Contractor shall be responsible for filling out the form accurately and delivering a signed copy of the form with required supporting documentation (including photo identification in accordance with

Real ID Act) to the Air Base or Weapons Station Visitor Control Center

(VCC) after obtaining sponsor signature.

The Prime Contractor is responsible for the accuracy of worksheet information and proper use of all badges/passes issued for purposes related to their contract. Badges/passes shall only be used to access the locations specified, for the purposes specified, during the dates and times specified. When Applicants no longer require access, it is the Prime

Contractor’s responsibility to ensure all access badges/passes are promptly returned to the issuing VCC.

Contractor shall immediately report instances of lost or stolen badges/passes to the Base Sponsor. Any noncompliance with Joint Base

Charleston, USAF, DOD, and Federal policies and directives could result in adverse contract action, legal action, and/or being barred from the installation.

1.2.1.4 Tobacco Use Policy

Tobacco use is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours will consist of an 10-1/2 hour period, between 7 a.m.

and 5:30 p.m., Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application fifteen (15) calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.2.4 Occupied and Existing Building[s]

The Contractor shall be working around existing buildings which are occupied. Do not enter the buildings surrounding the worksite without prior approval of the Contracting Officer.

Section 01 14 00 Page 3

The Pool, Bathhouse, and Utility Rooms will not be occupied during Design or

Construction phases.

1.2.5 Road Closure and Utility Outage Requests

a. Make road closures and utility outages after normal working hours or on

Saturdays, Sundays, and Government holidays when practical. Road closure and utility outage requests shall be transmitted to the

Contracting Officer or the Contracting Officer’s Representative for coordination and Government approval at least 21 calendar days prior to the desired outage or closure date. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS. Road closure and utility outage requests shall be identified on the Contractor’s Three (3)-Week Look

Ahead Schedule.

b. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.2.6 ON-SITE PERMITS

1.2.6.1 Dig Permit Request

1.2.6.1.1 South Carolina 811

a. Prior to submitting a dig permit request, the Contractor shall contact

South Carolina Palmetto Utility Protection Services (PUPS) and obtain a

PUPS tracking number.

b. Locators use the APWA Uniform color code to mark underground facilities. Each color represents a different type of utility:

Red – Electric Power Lines, Cables, Conduit or Lightning Cables

Yellow – Gas, Oil, Steam, Petroleum or Gaseous Material

Orange – Communication, Cable TV, Signal Cables, or Telephone

Blue – Potable Water

Green – Sewer or Drain Lines

Pink – Temporary Survey Markings

Purple – Reclaimed Water, Irrigation, or Slurry Lines

White – Proposed Excavation

1.2.6.1.2 Air Force – Base Civil Engineering – Dig Permit Request

a. Complete the Air Force – Base Civil Engineering – Dig Permit Request and transmit to the Contracting Officer or the Contracting Officer

Representative for routing and approval 14 calendar days prior to the desired outage or closure date.

b. The Contractor is responsible for verifying all utilities prior to excavation. The Contractor is responsible for maintaining all markings on the project site throughout excavation. The markings shall be kept current throughout the contract period of performance – transmit to the

Section 01 14 00 Page 4

Contracting Officer or the Contracting Officer Representative for routing and re-approval every 21 Calendar Days after initial approval to avoid an expired permit.

c. The Contractor is responsible to verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

d. Notify the Contracting Officer or the Contracting Officer

Representative at least 48 hours prior to starting excavation work.

Not Used

SECTION 01 20 00 Page 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

1.1 Schedule B – Section B - Supplies or Services & Prices or Costs

1.1.1 Contract Line Item Number (CLIN) 0001 – Study

a. CLIN 0001 – “Study” shall be any and all investigative services required to develop the design package.

1.1.2 CLIN 0002 – Design

a. CLIN 0002 – “Design” shall be all design effort associated with developing construction plans, drawings and specifications In

Accordance With (IAW) Specification 01 33 16.00 10 – Design Data

(Design After Award).

b. CLIN 0002 – Design shall not exceed six (6) percent of the project’s construction cost (CLIN 0003) IAW 10 U.S.C. 7540, 8612, and 9540.

1.1.3 CLIN 0003 – Repair

a. CLIN 0003 – “Repair” shall be all demolition and construction activities associated with the contract.

1.2 Data Required

This Contract requires the use of a cost loaded Critical Path Method (CPM)

Project Schedule. Use Earned Value Report derived from the cost loaded CPM

Schedule. Contractor overhead and profit including salaries for field office personnel, if applicable, must be proportionately spread over all pay items and not included as individual pay items.

1.2.1 Payment Schedule Instructions

Payments will not be made until the Baseline Cost Loaded Critical Path

Method (CPM) Project Schedule has been submitted to and accepted by the

Contracting Officer.

For Study (CLIN 0001) and Design (CLIN 0002) phase progress payment(s), the Earned Value Report from the Cost Loaded CPM must include detailed design activities and general (summarized) approach for the construction phase(s) of the project.

The Earned Value Report must be fully developed with detailed construction line items as design progresses. The complete design and construction

Earned Value Report must be submitted and accepted prior to starting construction work. Reference Specification 01 32 00 – Project Schedule.

For Fast-Tracked or Critical Path Submittals of construction projects, the

Earned Value Report must include detailed design and construction line items for each fast-tracked/ critical path phase(s), submitted to and accepted by the Contracting Officer prior to starting construction work in that phase.

SECTION 01 20 00 Page 2

1.3 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.3.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract

Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR

52.232-5 Payments Under Fixed-Price Construction Contracts. Invoices not completed in accordance with contract requirements will be returned to the

Contractor for correction of the deficiencies.

1.4 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of the contract.

1.4.1 Payment for Onsite and Offsite Materials

Progress payments may be made to the Contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable. Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with the Critical Path Method project schedule requirement of this Contract. Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments

Under Fixed-Price Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental

United States. Other locations are subject to written approval by the

Contracting Officer.

g. Materials in transit to the job site or storage site are not acceptable for payment.

SECTION 01 20 00 Page 3

Section 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

Resume for the proposed Superintendent; G

Preconstruction Survey; FIO

SD-04 Samples

Color Boards; G

SD-07 Certificates

Progress and Completion Pictures; FIO

1.2 COLOR BOARDS FOR AIR FORCE PROJECTS

Submit three sets of color boards no later than the Interim Design Submittal

2. Each set of boards shall include samples of colors and finishes of interior and exterior surfaces, such as walls, floors, and ceilings.

Samples shall be presented on 8 by 10-1/2 inches boards (modules) with a maximum spread of 24 by 31-1/2 inches for foldouts. Modules shall be designed to fit in a standard loose-leaf, three-ring binder. Where special finishes such as architectural concrete, carpet, or prefinished textured metal panels are required, samples not less than 12 inches square shall be submitted with the board. If more space is needed, more than one board per set may be submitted. The Contractor shall certify that he has reviewed the color samples in detail and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated. Submittal of color samples shall not relieve the

Contractor of the responsibility to submit samples required elsewhere herein.

Section 01 30 00 Page 2

1.3 PRECONSTRUCTION SURVEY AND PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Submit these photographs with a narrative report indicating the existing conditions of the project site prior to mobilization.

Provide monthly, and within one month of the completion of work, digital photographs, 1600 x 1200 x 24 bit true color 5-megapixel minimum resolution in jpeg file format showing the sequence and progress of work.

Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting

Officer’s Representative. Submit a view location sketch indicating points of view upon request.

Photographs for each month shall be in a separate monthly directory and each file name shall include a date designator. Cross-reference submittals in the appropriate daily report. Photographs shall be provided for unrestricted use by the Government.

1.4 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

c. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws.

d. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers.

e. Others as required by State law.

1.5 SUPERVISION

1.5.1 Minimum Communication Requirements

Have at least one qualified superintendent capable of reading, writing, and conversing fluently in the English language, on the job-site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.5.2 Superintendent Qualifications

Superintendent must have a minimum of 5 years experience as a project manager, project engineer, superintendent, or quality control manager on projects similar in size, scope and complexity to this project as identified in Section 01 11 00. The project superintendent is subject to removal by the

Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Section 01 30 00 Page 3

Furthermore, the Contracting Officer may issue an order stopping work on all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop work orders shall be made the subject of a claim for extension of time for excess costs or damages by the contractor.

Approval of the project superintendent is required prior to the start of construction. Provide a resume for the proposed superintendent describing their experience with references and qualifications to the contracting officer for approval. The contracting officer reserves the right to interview the proposed project superintendent at any time in order to verify the submitted qualifications.

1.6 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the contract and safety program, preparation of the schedule of prices, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.7 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the

Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the

Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats, etc. Multiple email addresses will not allowed.

It is the Contractor's responsibility to make timely distribution of all

Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting

Officer, in writing, of any changes to this email address.

Section 01 32 00 Page 1

SECTION 01 32 00

PROJECT SCHEDULE

Government approval is required for submittals with a "G" classification.

Submittals not having a "G" classification are for Contractor Quality

Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

Project Scheduler Qualifications; G

Baseline Cost Loaded Critical Path Method (CPM) Project Schedule; G

Schedule and Pay Request Calendar; G

SD-07 Certificates

Monthly Cost Loaded CPM Project Schedule Updates; G

SD-11 Closeout Submittals

As-Built Schedule; G

1.2 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 5-years’ experience scheduling construction projects similar in size and nature, as identified in Section 01 11 00, to this project with scheduling software that meets the requirements of this specification.

Representative must have a comprehensive knowledge of CPM scheduling principles and application. A resume outlining the individual’s qualifications shall be submitted for acceptance by the Contracting

Officer.

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available.

Section 01 32 00 Page 2

2.1.1.1 Primavera

If Primavera P6 is selected for use, provide the P6 "xer" export file.

Additionally, provide an exported .pdf files for submittal review IAW the “Schedule Reports” paragraph.

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to

FAR Clause 52.236-15 Schedules for Construction Contracts. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required.

The scheduling of design and construction is the responsibility of the

Contractor. Contractor management personnel shall actively participate in the development of the schedule and coordinate closely with the Contracting

Officer, Contracting Officer's Representative, and Facility Manager(s) in its maintenance.

Designers, Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule.

Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules.

Prepare each Project Schedule using the Precedence Diagram Method (PDM) to control, budget, and invoice project activities. For consistency, when scheduling software terminology is used in this specification, the terms in

Primavera’s scheduling programs are used.

3.2 BASIS FOR PAYMENT AND COST LOADING

The Baseline Cost Loaded CPM Project Schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract

CLIN must equal the value of the CLIN.

Lack of an approved updated Cost Loaded CPM Project Schedule may result in an inability of the Contracting Officer to evaluate the Contractor's progress for the purposes of payment. The Baseline Cost Loaded CPM Project

Schedule shall be submitted for approval within 30 calendar days after the

Notice of Award has been acknowledged. Notice to Proceed will be issued after approval of a Baseline Cost Loaded CPM Project Schedule.

The CCD will not be extended due to prolonged development of the Baseline

Cost Loaded CPM Project Schedule for non-compliance with this

Specification. This delay to the contract will be considered non-excusable, non-compensable.

The Contractor is responsible for scheduling, sequencing, budgeting, and executing work to comply with the requirements of the Contract Documents.

Government acceptance extends only to the activities of the Contractor’s schedule that the Government has been assigned responsibility and agrees it is responsible. Comments offered on other parts of the schedule, to which the Contractor is assigned responsibility, are offered as a courtesy and are not conditions of Government acceptance; but are for the general conformance with established industry scheduling concepts.

Section 01 32 00 Page 3

The Contractor shall submit a Schedule and Pay Request Calendar with the

Baseline Cost Loaded CPM Project Schedule within 30 calendar days after the Notice of Award has been acknowledged. Reference Attachment A as an example. The Schedule and Pay Request Calendar shall forecast dates for the following:

a. Contractor Provides Draft Monthly Cost Loaded CPM Schedule Update and Narrative to JB Charleston.

b. Contractor Conducts Monthly Periodic Schedule Meeting with JB

Charleston.

c. Contractor Submits Final Monthly Cost Loaded CPM Schedule Update and all Reports.

d. Contractor Provides Approved Monthly Cost Loaded CPM Schedule

Update and Submits Pay Application (AIA Style) to JB Charleston.

e. Contractor Submits Approved Invoice for Payment in Wide Area Work

Flow (WAWF).

Reference Attachment A – Schedule and Pay Request Calendar as an example submittal requirement. An excel spreadsheet version of this calendar can be provided upon request.

All pay applications may be submitted using the AIA Document G702-1992, Application and Certificate for Payment, and G703-1992, Continuation

Sheet.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading.

Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

The Contractor is advised to refer to the contract’s payments clause for more detail relative to payment for stored material or equipment. Material and Equipment Costs for which payment will be requested in advance of installation shall be assigned to their respective procurement activity

(i.e., the material/equipment on-site activity). All other design and construction costs shall be assigned to their respective Design and

Construction Activities. The value of inspection/testing activities will not be less than 10 percent of the total costs for Procurement and

Construction Activities. Evenly disperse overhead and profit to each activity over the duration of the project.

Each cost-loaded activity shall have a detailed quantity breakdown and unit of measure.

3.2.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the baseline or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, review and approval of pay applications may be

Section 01 32 00 Page 4 delayed.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Include design and permit activities with the necessary conferences and follow-up actions and design package submission dates. Include the design schedule in the project schedule, showing the sequence of events involved in carrying out the project design tasks within the specific contract period. Provide at a detailed level of scheduling sufficient to identify all major design tasks, including those that control the flow of work.

Also include review and correction periods associated with each item.

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities may have Original Durations (OD) greater than 28 calendar days.

3.3.3 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Mandatory Tasks

Include the following activities/tasks in the baseline project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals

(individual activity for each).

b. Submission, review and acceptance of features require design completion

– including submission, review, and acceptance of design packages.

c. Submission of mechanical/electrical/information systems layout drawings.

d. Long procurement activities

e. Submission and approval of O & M manuals.

f. Submission and approval of as-built drawings.

g. Submission and approval of DD1354 data and installed equipment lists.

h. Submission and approval of testing and air balance (TAB) (if required).

Section 01 32 00 Page 5

i. Submission and approval of fire protection specialist (if required).

j. Building commissioning - Functional Performance Testing.

k. Controls testing.

l. Performance Verification testing.

m. Pre-Warranty Conference.

n. Other systems testing, if required.

o. Contractor's pre-final inspection.

p. Correction of punch list from Contractor's pre-final inspection.

q. Government's pre-final inspection.

r. Correction of punch list from Government's pre-final inspection.

s. Final inspection.

3.3.5 Mandatory Schedule Information

At a minimum, each activity shall include the following information:

a. Activity ID

b. Activity Description

c. Calendar

d. Original Duration in Calendar Days

e. Early Start Date

f. Early Finish Date

g. Late Start Date

h. Late Finish Date

i. Total Float

j. Contract Line Item Number (CLIN)(i.e.: CLIN 0001, CLIN 0002, etc.)

k. Responsible Party (Government, DOR, Contractor, etc.)

3.3.6 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, acceptance, design reviews, permit approvals by State regulators, inspections, utility tie-in/outages, Government Furnished Equipment (GFE) and Notice to Proceed

(NTP) for phasing requirements.

Section 01 32 00 Page 6

3.3.7 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or affect network logic are prohibited.

No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

3.3.7.1 Contract Award Date Milestone:

The Contractor shall include as the first activity on the schedule a start milestone titled "Contract Award", which shall have a Mandatory Start constraint equal to the Contract Award Date.

3.3.7.2 Project Start Date Milestone and Constraint:

The Contractor shall include as an activity after award on the schedule a start milestone titled "Notice to Proceed (NTP)", which shall have a

Mandatory Start constraint equal to the date the Notice to Proceed is acknowledged.

3.3.7.3 Projected Completion Milestone:

The Contractor shall include an unconstrained finish milestone on the schedule titled "Projected Completion", indicating the point in time at which the project is complete and ready for its intended use. This milestone shall have the Contract Completion Date (CCD) as its only successor.

3.3.7.4 Contract Completion Date (CCD) Milestone:

The Contractor shall include as the last activity on the schedule a finish milestone titled "Contract Completion (CCD)", which shall have a

Finish on or Before constraint equal to the Contract Completion Date.

The only predecessor to the Contract Completion Date Milestone shall be the Projected Completion Milestone. The CCD Shall be equal to the Period of Performance (in Calendar Days) added to the NTP date.

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "Contract Completion Date" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "Contract Completion Date" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

3.3.7.5 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

Section 01 32 00 Page 7

3.3.7.6 Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

The following Start Phase(s) are required for this schedule:

- Start Design Phase

- Start Construction Phase

3.3.7.7 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

The following End Phase(s) are required for this schedule:

- End Design Phase

- End Construction Phase

3.3.8 Calendars

Schedule activities on a Calendar to which the activity logically belongs.

Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc.

Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop Seasonal

Calendar(s) and assign to seasonally affected activities as applicable.

All activity durations and float values shall be shown in calendar days.

Default activity type shall be set to “Task” and the project “Must Finish

By” date shall be left blank.

3.3.8.1 Monthly Anticipated Adverse Weather Delays - in Work Days

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

6 5 5 5 5 8 9 9 7 5 4 6

If an activity is weather sensitive it should be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated adverse weather delay days. The above table indicates the amount of weather days to be accounted for in the Critical Path Method Schedule for those activities that are weather sensitive. A lost workday due to weather conditions is defined as a day in which the Contractor cannot reasonably work at least 50 percent of the day on the impacted activity. Weather days are not to be accumulated month-to-month. If weather days are unused from one month, the remaining days will be considered float given to the project.

Use the National Oceanic and Atmospheric Administration's (NOAA) Summary of Monthly Normals report to obtain the historical average number of days each month with precipitation, using a nominal 30-year, greater than 0.10 inch precipitation amount parameter, as indicated on the

Station Report for the NOAA location closest to the project site as the basis for establishing a "Weather Calendar" showing the number of

Section 01 32 00 Page 8 anticipated Non-workdays for each month due to adverse weather, in addition to Saturdays, Sundays and all Federal Holidays as non-work days. The above table indicates this anticipated schedule for Joint Base

Charleston.

3.3.8.2 Government Holidays

The following holidays shall be incorporated into the Project Schedule as non-work days. Follow the procedures identified in Specification 01

14 00 to request work on the following days. Reference the Office of

Personnel Management Website (https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview) for the most current information regarding Government Holidays and the specific days for observance:

New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

3.3.9 Open Ended Logic

Only two open ended activities are allowed: the first activity

"Contract Award Date" may have no predecessor logic, and the last activity, "Contract Completion Date" may have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.10 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the

Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the

Contractor's schedule.

Section 01 32 00 Page 9

3.3.11 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the

Narrative Report and in the periodic schedule update meetings.

3.3.12 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.13 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.14 Leads, Lags, and Start to Finish Relationships

Lags, Leads (negative lags), and Start-to-Finish (SF) relationships are prohibited.

3.3.15 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

3.3.16 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

3.3.17 Remaining Duration

Update the remaining duration for each activity based on the number of estimated calendar days it will take to complete the activity.

Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

3.3.18 Cost Loading of Closeout Activities

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the

Government's verification of completion and correction of all punch list

Section 01 32 00 Page 10 work identified during Government pre-final inspection(s).

3.3.18.1 As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the "Submission and approval of as-built drawings" activity not less than 1 percent of the present contract value. Activity will be declared 100 percent complete upon the Government's approval.

3.3.18.2 O & M Manuals

Cost load the "Submission and approval of O & M manuals" activity not less than 1 percent of the overall contract value. Activity will be declared

100 percent complete upon the Government's approval of all O & M manuals.

3.3.19 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is a Baseline Project Schedule that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No Baseline Project Schedule indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and man-hours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

c. If an Early Completion Schedule is proposed by the Contractor and accepted by the Government, the difference between the Early

Completion CCD and the original CCD will be considered project float. Project float, as defined herein, is shared by the

Contractor and the Government. The decision to modify the contract to reflect the Early Completion CCD will rest with the Contracting

Officer.

3.3.20 Fast Track Design

a. Code proposed fast track design and construction phases to allow filtering and organizing the schedule by fast track design and construction packages.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data reports and network diagrams required for each submission are contained in paragraph

SUBMISSION REQUIREMENTS. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

Section 01 32 00 Page 11

3.4.1 Schedule Acceptance Prior to Start of Work

The Contracting Officer and/or Contracting Officer’s Representative and the Contractor shall participate in a preliminary meeting(s) to discuss the proposed schedule and requirements of this section prior to the

Contractor submitting the Project Baseline Cost Loaded CPM Schedule. This preliminary meeting is to be requested by the Contractor to the

Only bonds shall be paid prior to acceptance of the Baseline Cost Loaded

CPM Schedule.

The acceptance of a Baseline Cost Loaded CPM Schedule is a condition precedent to:

a. The Contractor starting work on the design.

b. Processing Contractor's pay request(s) for design and construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Cost Loaded CPM Schedule and subsequent schedule updates shall be understood to be the Contractor's certification that the submitted schedule meets all of the requirements of the Contract

Documents, represents the Contractor's plan on how the work shall be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

3.4.2 Periodic Schedule Updates

Update the Cost Loaded CPM Project Schedule on a regular basis, monthly at a minimum. Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE

UPDATE MEETINGS. These updates will enable the Government to assess

Contractor's progress. Update the schedule to include detailed construction activities as the design progresses, but not later than the submission of the final un-reviewed design submission for each separate design package. The Contracting Officer may require submission of detailed schedule activities for any distinct construction that is started prior to submission of a final design submission if such activity is authorized.

a. Update information including Actual Start Dates (AS), Actual Finish

Dates (AF), Remaining Durations (RD), and Percent Complete is subject to the approval of the Government at the meeting.

b. AS and AF dates must match the date(s) reported on the Contractor's

Quality Control Report for an activity start or finish.

3.4…