RFQ_DJTMZ8D627.pdf

DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

2300 EAST DRIVE; BLDG 3600; SCOTT AFB, IL 62225

June 26, 2018

All Contractors

1. This request for quotation (RFQ) is to support the Defense Information System Agency (DISA)’s requirement reinforce the flooring system in Building 57439B. Building 57439B (a temporary modular building on metal support stands and steel beams) at Ft. Huachuca, AZ. The building requires reinforcement of the building’s subflooring, raised flooring, and foundational supports under a new UPS with a maximum weight of 10,000 pounds. This is not a construction requirement, therefore FAR Parts 14 & 36 are not applicable.

The specifics are as follows:

Tracking Number DJTMZ8D627 Delivery Order Title DISA Flooring System Reinforcement Small Business Set Aside Yes North American Industry Classification System (NAICS) Code

561210

Order Type Firm Fixed Price (FFP) Period of Performance Anticipated PoP is May 21, 2018- July 13, 2018 Payment Method Wide Area Workflow (WAWF) Incumbent Contractor N/A. New Requirement Section 508 Applicable No Method of Evaluation Lowest Price Technically Acceptable (LPTA) Performance Based Yes DD254 Required No Quotation Due Date July 13, 2018 at 1:00pm CST

2. Schedule contractors are requested to submit a price quotation in response to the attached Performance Work Statement (PWS) (Attachment 2). The initial Quality Assurance Surveillance Plan (QASP) (Attachment 5) is also attached for contractor reference. Please note that the attached Materials List may/may not include all materials required to provide the requested service. Contractors are highly encouraged to conduct a site survey in order to accurately quote a solution. Attachment 5 provides the site survey coordination information. Quotations should be prepared in accordance with (IAW) the schedule contractor’s GSA schedule. Further information on submission of technical and price quotations is provided throughout this document.

A site visit for The Joint Interoperability Test Command (JITC), Building 57439B Floor System Reinforcement Project is scheduled for July 6, 2018 at 0900 AZ.

JITC Point of Contact (POC) for scheduling site visit:

Brian Byrnes Test Operations Lab Space Manager (JT3B) Joint Interoperability Test Command Defense Information Systems Agency W: 520-538-5420 Email: bryan.k.byrnes2.civ@mail.mil

Site Address:

JITC

2001 Brainard Rd Building 57305 Fort Huachuca, AZ 85613

Please contact JITC POC as soon as possible, but no later than 3 business days prior to site visit to coordinate proper Visitor Access Requirements.

IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each contractor shall specifically identify in its quotation, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this this procurement. If the contractor believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If a contractor believes that an actual or perceived OCCI does exist on this procurement, the contractor shall submit an OCCI plan with the quotation, explaining in detail how the OCCI will be mitigated and/or avoided.

Section 508 Accessibility Standards do not apply to this requirement.

The following administrative requirements apply to the schedule contractors’ quotations in response to the RFQ. The technical portion of the quote shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offeror’s quotes shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quotation. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, or OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the quotation is to be submitted as a Microsoft (MS) Word 2007 or newer file, or an Adobe PDF document. The page format shall have a 1-inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price quotation spreadsheet shall be a separate document from the technical quotation and shall be submitted in MS Excel 2007 or newer format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the schedule contractor to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Quotation submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The

Government is under no obligation to seek clarification regarding electronic quotation submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quotation. The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the schedule contractor whose quotation is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) and 3c(2) below will be used in the determination of technical acceptability.

b. After receipt of quotations, the Government will first evaluate the lowest price quotation.

If the lowest price quotation is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The Government reserves the right to evaluate only the lowest price quotation or to conduct further evaluations of additional quotations.

c. The Government will use the following evaluation factors to determine which offeror represents the best value to the Government:

(1) Technical/Management Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a quotation to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable.

Technical/management quotations should not exceed 10 pages.

(a) Subfactor 1: Planning, PWS Paragraph 6.1.1 Subtask 1. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must express that they will meet required schedule in the PWS; an initial site meeting within 10 calendar days after contract award, project execution start will be NLT 30 days after contract award and reinforcement of the floor completed NLT 15 calendar days after project start date.

(b) Subfactor 2: Design, PWS Paragraph 6.1.2 Subtask 2. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must demonstrate that they can provide the administrative and technical requirements for the planning and design of the reinforcement of the Building 57439B’s flooring system, per the PWS.

The contractor must prove that they can provide plans & calculations (pdf or AutoCAD 16 or earlier as built drawings) that are approved by a licensed Professional Engineer that substantiates compliance with these requirements. The design plan must include a Bill of Materials (BOM) and timeline that it will take to compete the project.

(c) Subfactor 3: Project Execution, PWS Paragraph 6.2.1 Subtask 1. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must demonstrate the ability to complete reinforcement of the floor and adhere to the timeline of NLT 15 calendar days after the Government approved the project start date.

(d) Subfactor 4: Safety Standards, PWS Paragraph 6.2.2 Subtask 2. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must demonstrate that they will follow proper safety standards to include, but not limited to, personal protection equipment for all of their workers and follow OSHA standards.

The contractor must also address how they will ensure a safe and clear path around work area due to being an occupied building and ensure the work area is clearly blocked off to prevent building occupants from inadvertently entering work area.

(e) Subfactor 5: Reinforcement of the Flooring System, PWS Paragraph 6.2.3 Subtask

3. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must demonstrate their ability to carry out the reinforcement of the flooring system in compliance with EM 385-1-1 and IAW with the approved design plan.

(f) Subfactor 6: Site Clean Up. PWS Paragraph 6.2.3, Subtask 3. In order for this subfactor to be rated Acceptable, the following shall be met: The contractor must express that they will be responsible for general site clean-up daily and dispose of all materials off-site.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete.

The Government reserves the right, but is not obligated, to conduct a realism analysis. The total evaluated price will consist of the contractor’s proposed price, in response to the RFQ/PWS, for the period of performance specified in Paragraph 1.

(b) Schedule contractors should ensure price quotations include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price quotation spreadsheet shall be a separate document from the technical/management quotation.

(c) All travel must show the specific detail, if known (e.g., number of days, locations, number of personnel, etc.). All ODCs shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). Travel shall be authorized by the COR in writing prior to

Table 1. Technical/Management Ratings Rating Description Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

performance and will be paid IAW FAR Part 31.205-46. No profit or fee will be authorized for travel. Applicable burdens, e.g., G&A, may apply to travel IAW the schedule contractor’s accounting practices.

4. Schedule contractors shall propose a fixed price quotation commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement.

5. The Government intends to evaluate quotations and award a contract without exchanges with schedule contractors. However, the Government reserves the right to conduct exchanges or seek clarifications if the contracting officer (KO) determines they are necessary. The Government further reserves the right to reduce the number of quotations being competitively considered to the greatest number that will permit efficient competition among the most highly rated quotations. If a contractor’s quotation is removed from further consideration for award, written notice of the removal will be provided to the schedule contractor. In the event issues pertaining to a proposed task cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the proposed order. In such event, contractors will be notified in writing.

6. Attachment 6 contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions require a response from the contractor and will need to be submitted along with your quotation.

7. In response to this RFQ, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quotation, the quotation may be excluded on grounds that it failed to comply with the RFQ’s instructions.

8. All quotations received in response to this RFQ shall remain valid for 60 calendar days from the date of receipt of quotations. Further, should the contractor be awarded this contract, the contractor will furnish the items identified in its quotation at the price quoted to the designated point(s) within the time specified in the schedule.

9. Portions of the offeror’s quotation may be incorporated into the contract.

10. Questions should be directed to the contract specialist at sharon.e.brace.civ@mail.mil by June 28, 2018 at 2pm CST. The Government reserves the right not to answer any questions submitted after this date.

11. Quotations are due on July 13th at 1:00pm (CT) and should be submitted to the contract specialist at DITCO via the following email address: sharon.e.brace.civ@mail.mil.

Sincerely, Sharon Brace

CONTRACT SPECIALIST

Attachment 1_ Materials List Attachment 2_ PWS Attachment 3_Bldg 57439B Location Drawing Attachment 4_Pre-Proposal Site Visit Information Attachment 5_QASP Attachment 6_ FAR, DFARS, DARS Provisions/Clauses