Attachment_(2)_Contract_Interpreter_Travel_Report.pdf

Attachment (2)

CONTRACT INTERPRETER TRAVEL REPORT

INSTRUCTIONAL SHEET

ON

INFORMATION REQUIRED FOR THE CONTRACT INTERPRETER TRAVEL REPORT

The Contract Interpreter Travel Report is a daily report submitted to the government providing all related information about the contract interpreter assigned to a hearing which requires travel.

The only travel costs that may be borne by the Department are airfare, or train fare, if less expensive than airfare, for uncommon languages. Once the Contractor determines that an interpreter must be traveled, the Contractor shall notify, in written electronic format, the COTR or designee at least 5 full working days prior to the order delivery date, or as soon as possible if the scheduled hearing is within 5 working days. The following information is required and must be included in the report: 1) date travel was booked; 2) service D/T; 3) interpreter; 4) locator number; 5) amount; 6) location; 7) A#; 8) language; 9) COI number;10) Created; and 11) report total.

1) Service Date - Hearing Date

2) Interpreter’s name: Last name, First name

3) Locator number - Travel agency itinerary identifying code

4) Amount - Cost of the ticket

5) Location - Hearing Location code

6) A# - Alien number

7) Language - Language code

8) Certification of Interpretation number

9) Date travel request was submitted to the government.

10) Departing Location - Interpreter’s home city and state

11) Hearing Type – Individual or Master

****The electronic report should be compatible with Excel.