CODIS_SME_RFP_Amendment_2_7.9.14.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE OMB Clearance Control Number :

1103-0018

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE

07/09/2014

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

1200CODE

PROCUREMENT SECTION

ROOM 6823

935 PENNSYLVANIA AVE, NW

WASHINGTON, DC 20535-0001

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

DJF-14-1200-R-0000034

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/12/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment issued to extend due date for Phase 1 Proposal submission and remove requirement for a facility clearance at time of award. Offerors must have the ability to obtain a facility clearance after award.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Andrew J. Stickley

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/09/2014

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs

B.1 Supplies or Services and Prices C Description/Specifications/Statement of Work

C STATEMENT OF WORK

D Packaging and Marking E Inspection and Acceptance

52.246-11 Higher-Level Contract Quality Requirement (Feb 1999) 52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001)

F Deliveries and Performance 52.242-15 Stop-Work Order (Aug 1989) F.1 Deliverables F.2 Place of Performance F.3 Period of Performance

G Contract Administration Data

G.1 CONTRACTING OFFICER

2852.201-70 Contracting Officer's Technical Representative (COTR) (JAN 1985) G.2 FBI Security Regulations

H Special Contract Requirements DJAR-PGD-02-02A Non-U.S. Citizens Prohibited from Access to DOJ Information Technology (IT) Systems DJAR-PGD-02-02B Non-U.S. Citizens Prohibited from Access to DOJ Information Technology (IT) Systems DJAR-PGD-05-08 Implementation of Homeland Security Presidential Directive (HSPD) 12 - Policy for a Common Identification Standard for Federal Employees and Contractor DJAR-PGD-06-09 Reprogramming of Funds Notices to Congress for A-76 Competitions DJAR-PGD-07-10 Ensuring New Acquisitions Include Common Security Configurations DJAR-PGD-07-12 Maintaining Contractor Performance During a Pandamic or Other Emergency DJAR-PGD-08-04 Security of Systems and Data, Including Personally Identifiable Information DJAR-PGD-08-05 Contractor Certification of Compliance with Federal Tax Requirements

I Contract Clauses 52.204-2 Security Requirements (Aug 1996) 52.204-7 Central Contractor Registration (Dec 2012) 52.204-12 Data Universal Numbering System Number Maintenance (Dec 2012) 52.204-13 Central Contractor Registration Maintenance (Dec 2012) 52.208-9 Contractor Use of Mandatory Sources of Supply or Services (Oct 2008) 52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.230-2 Cost Accounting Standards (May 2012) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-17 Interest (Oct 2010) 52.232-18 Availability Of Funds (Apr 1984) 52.232-25 Prompt Payment (Oct 2008) 52.232-30 Installment Payments for Commercial Items (Oct 1995) 52.233-1 Disputes (July 2002) 52.233-1 Alt I Disputes (July 2002)- Alternate I (Dec 1991) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.242-13 Bankruptcy (July 1995) 52.243-3 Changes--Time-and-Material or Labor-Hours (Sept 2000) 52.244-6 Subcontracts for Commercial Items (Dec 2010) 52.246-23 Limitation of Liability (Feb 1997) 52.247-68 Report of Shipment (RESHIP) (Feb 2006) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-6 Alt IV Termination (Cost Reimbursement) (May 2004)- Alternate IV (Sept 1996) 52.249-14 Excusable Delays (Apr 1984)

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52.250-5 SAFETY Act -- Equitable Adjustment. (Feb 2009) 52.253-1 Computer Generated Forms (Jan 1991) 52.216-7 Allowable Cost and Payment (Jun 2011) 52.216-25 Contract Definitization (Oct 2010) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) 52.222-50 Alt I Combating Trafficking in Persons (Feb 2009) -- Alternate I (Aug 2007) 52.232-1 Payments (Apr 1984) 52.232-29 Terms for Financing of Purchases of Commercial Items (Feb 2002) 52.232-32 Performance-Based Payments (Apr 2012)

J List of Attachments K Representations, Certifications and Other Statements of Offerors

52.225-25 Prohibition on Contracting With Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification (Dec 2012) 52.250-2 SAFETY Act Coverage Not Applicable. (Feb 2009) 52.250-3 SAFETY Act Block Designation / Certification. (Feb 2009) 52.250-3 Alt I SAFETY Act Block Designation / Certification. (Feb 2009) - Alternate I (Feb 2009) ..35 52.250-3 Alt II SAFETY Act Block Designation / Certification. (Feb 2009) - Alternate II (Feb 2009)35 52.250-4 SAFETY Act Pre-qualification Designation Notice (Feb 2009) 52.250-4 Alt I SAFETY Act Pre-qualification Designation Notice. (Feb 2009) - Alternate I (Feb 2009) 52.250-4 Alt II SAFETY Act Pre-qualification Designation Notice. (Feb 2009) - Alternate II (Feb 2009) 52.204-8 Annual Representations and Certifications (Dec 2012) 52.230-7 Proposal Disclosure Cost Accounting Practice Changes (Apr 2005)

L Instructions, Conditions and Notices to Offerors 52.204-6 Data Universal Numbering System Number (Dec 2012) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) 52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2004) 52.215-1 Alt I Instructions to Offerors--Competitive Acquisition (Jan 2004)- Alternate I (Oct 1997)..39 52.215-1 Alt II Instructions to Offerors--Competitive Acquisition (Jan 2004)- Alternate II (Oct 1997)39 52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997) 52.215-5 Facsimile Proposals (Oct 1997) L.1 Instructions to Offerors 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (Aug 1998) 52.232-28 Invitation to Propose Performance-Based Payments (Mar 2000) 52.232-28 Alt I Invitation to Propose Performance-Based Payments (Mar 2000)- Alternate I (Mar 2000) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998)

M Evaluation Factors for Award M.1 Basis for Award

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Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 FFP Base Year

Line Period of Performance: 09/15/2014 - 09/14/2015

Base Period

0.000000 $____________ $___________________

0002 ODC Travel T&M Base Year

Line Period of Performance: 09/15/2014 - 09/14/2015

0.000000 $____________ $___________________

0004 OY 1 FFP

Line Period of Performance: 09/15/2015 - 09/14/2016

Option Period

0.000000 $____________ $___________________

0005 OY 1 ODC Travel T&M

Line Period of Performance: 09/15/2015 - 09/14/2016

Option Period

0.000000 $____________ $___________________

0007 OY 2 FFP

Line Period of Performance: 09/15/2016 - 09/14/2017

Option Period

0.000000 $____________ $___________________

0008 OY 2 ODC Travel T&M

Line Period of Performance: 09/15/2016 - 09/14/2017

Option Period

0.000000 $____________ $___________________

0010 OY 3 FFP

Line Period of Performance: 09/15/2017 - 09/14/2018

0.000000 $____________ $___________________

0011 OY 3 ODC Travel T&M

Line Period of Performance: 09/15/2017 - 09/14/2018

Option Period

0.000000 $____________ $___________________

0013 OY 4 FFP

Line Period of Performance: 09/15/2018 - 09/14/2019

Option Period

0.000000 $____________ $___________________

0014 OY 4 ODC Travel T&M

Line Period of Performance: 09/15/2018 - 09/14/2019

Option Period

0.000000 $____________ $___________________

Clauses By Full Text

B.1 Supplies or Services and Prices

CONTINUED ON NEXT PAGE

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This effort covers the Combined DNA Index System (CODIS) Program Management Acquisition Support Services in Section C State-ment of Work to be procured under the terms and conditions of the contract. This effort is for a base year and four optional periods of one year each. This effort is a total set aside for Service Disabled Veteran Owned Small Business.

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Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C STATEMENT OF WORK

SOW - Amendment 2 07/09/2014

1.0 Background

Combined DNA Index System (CODIS) allows forensic laboratories to exchange and compare DNA profiles electronically, thereby linking serial crimes to each other and to identify potential suspects by matching DNA from crime scenes to offenders. CODIS can be considered the more generic term used to describe the FBI’s program of support for criminal justice DNA databases as well as the software and telecommunications backbone used to run these databases. CODIS has a three tiered hierarchy of Index Systems; the Na-tional DNA Index System (NDIS),State DNA Index System (SDIS),and Local DNA Index System (LDIS). The highest level in the CODIS hierarchy is NDIS which contains the DNA profiles contributed by federal, state and local participating forensic laboratories in the U.S. As of March 2014, there were over 13 million searchable profiles from over 190 NDIS participating laboratories consisting of 137 local DNA index systems and 54 state DNA index sites which include the FBI, United States Army, other Federal Agencies and Puerto Rico. In addition, the CODIS software is deployed to over 50 international countries resulting in a sizable customer base of over 275 domestic and international laboratories. The current statistics for NDIS can be found on www.FBI.gov.

The concept behind CODIS is to create a database of the Federal and states’ offender DNA profiles and use it to assist in linking and solving crimes for which there are no identified suspects. CODIS enables Federal, State and local forensic laboratories to exchange and compare DNA profiles electronically, thereby linking serial crimes to each other and to known offenders. CODIS uses several in-dices to generate investigative leads in crimes where biological evidence is recovered from the crime scene. The Offender Index con-tains DNA profiles of individuals convicted, arrested or detained. The Forensic Index contains DNA profiles developed from crime scene evidence.

In addition, the CODIS software facilitates the identification of human remains through the use of DNA. The National Missing Per-sons DNA Database (NMPDD) was initially outlined in 1996 and was funded by Congress in 1999. This program facilitates the col-lection and DNA typing of reference samples from relatives of missing persons which are placed in a database managed by CODIS.

This program determines the DNA types of human remains in an attempt to associate those remains to missing persons. The Missing Person Index contains DNA records from missing persons. The Unidentified Human Remains (UHR) Index contains DNA records re-covered from unidentified human remains. The Relatives of Missing Person Index contains DNA records voluntarily contributed from relatives of missing persons. The DNA profiles from missing persons and relatives are entered into CODIS for Pedigree Analysis. The goal of Pedigree analysis is to link an unidentified person or UHR to the missing person’s DNA. This is accomplished by generating a DNA profile from some personal item or the DNA from a biological relative. The most common type of DNA profile entered into CODIS is the Short Tandem Repeats (STR) DNA profile; however, a DNA profile cannot always be accomplished using only STR data. In some instances when the UHR are very old or degraded the STR data may not be able to be developed. Analysts are less likely to obtain STR data from older and more compromised UHR. When STR data is limited or unavailable, genetic analysts rely upon mi-tochondrial DNA (mtDNA) to tie unidentified persons or remains to a biological relative.

The CODIS 7.0 release has been deployed by the Operations contractor to the local, state, and national levels and is currently being deployed to the International countries.

The CODIS Unit is made up of government employees as well as the Project Management Office (PMO) which is composed of gov-ernment employees and contractors. The acquisition subject matter expert and administrative assistant are vital members of the PMO and CODIS Unit supporting the mission of the FBI and CODIS Program.

2.0 Objective

The objective of this statement of work is to acquire one (1) Acquisition Subject Matter Expert (SME) and one (1) Administrative As-sistant in support of the CODIS Unit as well as the Laboratory Division. Acquisition (SME) should include contractor support in busi-ness operations, financial management, and contract management (see section 4.1 for additional details). The Administrative Assist-ance should include contractor support in conference and travel planning, organizational and schedule management (see Section 4.2 for additional details).

3.0 Scope

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The Contractor shall assist the CODIS Unit in managing current and future acquisitions as well as provide business operations and fin-ancial management support. The contractor shall interface with other offices within the FBI for collaboration and coordination as re-quired. The Acquisition Subject Matter Expert is designated as key personnel. The Government requirement is for each Labor Cat-egory required to start work immediately on this effort with a start date to be determined after award. Specific activities to be per-formed are explained in Section 4.0 below.

3.1 Anticipated Staffing:

1) Acquisition Subject Matter Expert (1) (FTE)

2) Administrative Assistant (1) (FTE)

4.0 Task Requirements

4.1 Acquisition SME – Contractor personnel shall assist the Government with preparing and executing FBI acquisitions in accordance with Federal Acquisition Regulations, FBI-specific guidelines, and other relevant instructions. This support includes work from the Government’s initial planning of an acquisition through contract award and operations and maintenance. The Contractor’s personnel shall be responsible for helping the Government plan and execute project procurements as well as assist in the evaluation of propos-als.

4.1.1 Government Contracts Process & Documentation – Must possess a minimum of 10 years government contract and acquisition experience to include experience with multiple contract types and experience on performing this work in support of a major program as defined by OMB. OMB defines a major program as follows: Major program means a Federal program determined by the auditor to be a major program in accordance with OMB Circular A133 subpart 520 or a program identified as a major program by a Federal agency or pass-through entity in accordance with OMB Circular A133 subpart 215(c). Experience is required but not limited to the tasks listed below:

4.1.1.1 Assist the COR in all related procurement duties.

4.1.1.2 Assist the COR with review of contractor invoices for accuracy and ensure timely processing.

4.1.1.3 Provide business, financial and contractual advice to the program regarding decisions that impact program success.

4.1.1.4 Draft Acquisition Plans for DOJ/OMB major programs.

4.1.1.5 Draft official documentation in relation to acquisitions and financial proceedings.

4.1.1.6 Assist with preparing requisition packages with all appropriate documentation in support of the program.

4.1.1.7 Assist with managing purchase orders.

4.1.1.8 Maintain the COR notebook for each respective procurement.

4.1.1.9 Develop and review Independent Government Cost Estimates.

4.1.1.10 Assist with managing the contract award fee plan and board.

4.1.1.11 Collect and maintain OCIs and NDAs.

4.1.1.12 Assist in new procurements to include drafting of Statement of Work and any other required documentation.

4.1.1.13 Assist in budget planning

4.1.1.14 Draft and maintain unit’s budget formulation and execution spend plans.

4.1.1.15 Conduct liaison work between the PMO, COR and Contracting Officer.

4.1.1.16 Serve as Acquisition SME to the PMO and advisor to the PM and COR. Assist in Source Selection proceedings and drafting Source Selection Plans.

4.1.1.17 Possess experience in using Microsoft Office Suite.

4.2 Administrative Support- Contractor personnel shall be required to perform other functions to support FBI programs and projects under this contract. These include but are not limited to the activities listed below:

4.2.1 Assist with domestic and international travel coordination and logistics to support Unit members and Unit sponsored func-tions.

4.2.2 Assist in conference/ meeting planning and execution.

4.2.3 Coordinate the internal communications of the Unit.

4.2.4 Coordinate and document security clearances for 2,500 users and support contractors.

4.2.5 Coordinate the addition, removal and changes required for CODIS software users.

4.2.6 Manage the Learning Management System (LMS) and track completion of required training by CODIS software users, CODIS unit personnel and contractors.

4.2.7 Serves as the primary administrative contact for all NDIS laboratories regarding administrative requirements set forth by the Unit.

4.2.8 Meeting, managing schedules and other administrative functions in support of unit members.

4.3 Documentation- The contractor shall provide data deliverables as required in Section 6.0 of this SOW.

4.4 Meeting Participation and Support- The contractor shall organize and support meetings required by the Government. This support shall include scheduling, drafting presentation materials, conducting briefings, and other related activities to be identified by the COD- IS PM and COR.

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4.4.1 Kickoff Meeting- The contractor shall participate in a kickoff meeting no later than 30 calendar days from contract award.

The primary focus of the kick off meeting shall be to establish performance expectations and ensure an understanding of all require-ments. In addition, the contractor and government shall clarify any concerns about lines of communication, administrative procedures and other items necessary to effectively execute the contract.

4.4.2 Program Management Review (PMR) Meetings- The contractor shall participate in PMR meetings as required by the gov-ernment. The frequency of these meetings will be at the discretion of the Contracting Officer and/ or COR.

4.4.3 Other Meetings-The contractor shall participate in other meetings as directed by the COR by preparing presentation materi-als related to the program status, accomplishments, issues and deliverables including picture or graphic files. The contractor shall pre-pare electronic or hardcopy materials as required. These meetings may be held for and among different levels of management within the FBI.

5.0 Government Furnished Information/Equipment/Facilities:

All personnel shall be located within the Laboratory Division, Quantico VA and occasionally other locations in the Northern Virginia and the District of Columbia Metro Area. The Government shall provide workspaces for Contractor personnel including computer and telephone systems as necessary to perform required functions. Personnel shall work 40 hours per week, Monday through Friday.

Core hours at the Laboratory Division, Quantico VA are 8:00 AM to 4:30 PM.

5.1 Observance of Legal Holidays and Excused Absence

(a) The Government hereby provides notice and the Contractor hereby acknowledges receipt that the government personnel observe the listed days as holidays:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

(b) In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by an Executive Order Any other day designated by the President’s Proclamation

(c) It is understood and agreed between the Government and the Contractor that observance of such days by government personnel shall not otherwise be a reason for an additional period of performance or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as direct or indirect cost, other than their normal compensa-tion for the time worked without the prior written approval of the COR or PM. This provision does not preclude reimbursement for authorized overtime if applicable to this contract.

(d) When federal, state, local, and other government entities grant excused absences to their employees, assigned Contractor Personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the COR or PM.

(e) In those situations that furloughed government personnel are reimbursed, the Contractor may not invoice for their employees working during the government furlough until such time as the special legislation affecting government personnel is signed into law by the President of the United States.

(f) Nothing in this clause abrogates the rights and responsibilities of the parties relating to “stop work” provisions as cited in other sections of this contract.

6.0 Deliverables:

6.1 Data – The Contractor shall deliver data deliverables as delineated herein.

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6.1.1 Contract Management Plan (CMP) - The Contractor shall present a CMP within 15 business days after the beginning of the period of performance for review. This document shall explain how the Contractor shall manage resources in support of the contract.

The Contactor shall also outline how it will manage security, non-disclosure, and organizational conflict of interest concerns. In addi-tion, the CMP shall identify key points of contact and lines of authority for the COR. Approval of the document by the COR is re-quired. It may be submitted in the Contractor’s format.

6.1.2 Monthly Status Reports – The Contractor shall submit a Monthly Status Report (MSR) to the Government. The MSR shall summarize the state of the contract over that month. Some of the items to be included are:

• Description of the work being performed

• General status of the work

• Funding and spending summary

• Spending projections for the remainder of the contract by month (Spend Curve)

• Significant issues or Recommendations

Electronic copies of the MSR shall be distributed to the COR and CODIS program manager. The document shall be due to the Gov-ernment no later than 15 calendar days of any subsequent month.

6.1.3 Meeting Minutes - Minutes from project meetings shall be documented to include general information related to the meeting, decisions made, clarifications to the SOW, attendees, issues, and action items assigned. Minutes should specifically highlight any is-sues that would change the SOW, cost, schedule, or deliverables of the contract. Formal meetings that are conducted using video tele-conferencing or conference calls shall be similarly documented. Meeting minutes should be submitted within 10 days of the comple-tion of the meeting and should include copies of any briefing slides presented at the meeting.

6.1.4 Final Report - A Final Report that documents the task shall be provided to the Government. The Final Report will provide a summary of the contract, lessons learned, and any recommendations. The COR, who has approval authority, will review and com-ment on the document within 20 business days of receipt. Submission is to be in the Contractor’s format.

6.2 Addresses for deliverables – All data deliverables shall be forwarded to the COR, CODIS program manager and Unit Chief.

7.0 Period of Performance

The period of performance for this contract is one 12-month base period and four 12-month option year periods.

8.0 Government Representatives

FBI - Technology Support Contracts Unit (TSCU) Andrew J. Stickley, Contracting Officer - Module E-3 1000 Custer Hollow Road Clarksburg, WV 20636 Tel: 1-304-625-2805 Andrew.stickley@ic.fbi.gov

Federal Bureau of Investigation

COR: TBD

2501 Investigation Parkway Quantico, VA

9.0 Security:

The FBI Chief Security Officer for personnel located at the Laboratory Division in Quantico, VAis Mario Valadez, FBI Laboratory Division, Room B201, Telephone number 703-632-8017, Internet email address Mario.valadez@ic.fbi.gov. All contractor personnel are required to receive a security briefing by Mr. Valadez or one of his staff members prior to performing work on this task order atQuantico,VA. The Task Lead will coordinate this activity.

The Chief Security Officer for personnel located at FBI Headquarters is Karen McCarron, FBIHQ, Room 9376, 202-324-1657, Kar-en.mccarron@ic.fbi.gov. All contractor personnel are required to receive a security briefing by Ms. McCarron or one of her staff members prior to performing work on this task order at FBIHQ. The Task Lead will coordinate this activity.

All personnel proposed for this contract shall have an active Top Secret security clearance at time of proposal submission and will be required to sign a Non-Discloure Agreement (NDA). Contract shall have the ability to obtain a Facility Clearance from DSS after award.

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10.0 Travel

10.1 Contractor personnel shall be required to travel around the greater WashingtonD.C. area in the performance of this task. A requirement may exist for extended travel to various geographical locations away from the greater Washington DC area to include but not limited to CJIS in Clarksburg, West Virginia. When travel exceeds 50 miles outside of the greater Washington area, the Contract-or will be reimbursed in accordance with Joint Federal Travel Regulations (JFTR).

10.2 Additionally, the contractor will be required to travel; and arrange for facilities/hotels to support training classes, confer-ences, meetings and various boards. Travel costs shall be billed as actuals and proposed in CLIN 2. Requests to travel will be initiated by the COR and require prior travel authorization approval.

10.3 This contract MAY allow for the purchase of services and/or goods classified as “Other Direct Costs (ODCs)” as identified herein. Any ODCs not identified in your Quote and justified in advance of contract award will require written notification and ap-proval by the FBI Contracting Officer (CO) prior to the purchase. Requests for approval must specifically identify the services and/or goods to be procured and the estimated price of each. Travel shall include location if known, estimated number of trips, number of in-dividuals traveling per trip and duration of trip. All travel and travel related expenses shall be invoiced in accordance with the Federal Travel Regulations. Justification is required for all ODCs that demonstrate that the goods/services to be purchased are in direct sup-port of the contract. Invoices submitted for payment that include ODCs must specifically identify the services and/or goods purchased and break out in detail the cost associated with the ODCs. Invoices containing ODCs not listed in the contract or identified and ap-proved by the FBI CO in advance of billing will be treated as improper invoices and will not be paid. Similarly, invoices that include ODCs listed in the contract or approved by the FBI CO but fail to identify the ODCs and break out the costs in detail will also be treated as improper invoices and will not be paid.

Other Direct Cost (ODC), under this contract award, is anticipated for occasional travel to areas outside of the Washington, DC Met-ropolitan area to include but not limited to Clarksburg, WV. All travel and travel related expenses shall be invoiced in accordance with the Federal Travel Regulations. For quotation evaluation, plan for 1 person to travel for 4 night stay quarterly for each period of performance to Clarksburg, WV from Quantico, VA.

11.0 Invoices

Please submit an original via mail or email to the COR:

Federal Bureau of Investigation, CODIS Unit Attn: TBD 2501 Investigation Parkway Quantico, VA 22134-5163

An invoice must include the following information and/or attached documentation:

1. Invoice Date

2. Invoice Number

3. DUNS Number

4. Tax Identification Number

5. Billing Period

6. Period of Performance (stipulating base or specific option year)

7. Purchase Order Number

8. Current Charges

9. Cumulative Charges

The following information shall be included with the invoice (either on the invoice or on an attachment to the invoice):

Date(s) that property was delivered or services rendered if applicable. This is a Firm Fixed Price Contract. Billing shall occur monthly against this requirement at 1/12th of the awarded value during the period of operation.

All travel shall be itemized and broken into meals, lodging, travel, etc. Dates, location, etc. All costs must remain within the federal per diem rates. This travel must be approved in advance, in writing by the COR or CO.

Any invoices that are rejected must be returned to the Government, once corrected, with a new invoice date. Electronic submission of the invoice is preferred.

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Section D - Packaging and Marking

This Section Is Intentionally Left Blank

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Section E - Inspection and Acceptance

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title

52.246-11 Higher-Level Contract Quality Requirement (Feb 1999)

Clauses By Full Text

52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001)

(a) Definitions. As used in this clause-

"Contractor's managerial personnel" means any of the Contractor's directors, officers, managers, superintendents, or equivalent repres-entatives who have supervision or direction of-

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

"Materials" includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be main-tained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or cor-rect services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor- Hour Contracts clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replace-

DJF-14-1200-R-0000034 Page 12 of 48 ment or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such in-creased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correc-tion or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's ma-nagerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(End of clause)

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Section F - Deliveries and Performance

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title

52.242-15 Stop-Work Order (Aug 1989)

Clauses By Full Text

F.1 Deliverables

Deliverables are outlined in Section C - Statement of Work in C6.0 Deliverables.

F.2 Place of Performance

All personnel shall be located within the FBI Laboratory, 2501 Investigative Parkway, Quantico VA and occasionally other locations in the Northern Virginia and the District of Columbia Metro Area.

F.3 Period of Performance

Period of Performance Base Year September 15, 2014 - Setpember 14, 2015 Option Year 1 September 15, 2015 - September 14, 2016 Option Year 2 September 15, 2016 - September 14, 2017 Option Year 3 September 15, 2017 - September 14, 2018 Option Year 4 September 15, 2018 - September 14, 2019

DJF-14-1200-R-0000034 Page 14 of 48

Section G - Contract Administration Data

G.1 CONTRACTING OFFICER

The Contracing Officer (CO) is the appointed authority to bind the Federal Bureau of Investigation (FBI) to the extent of the authority delegated. The CO is the sole individual with the authority to modify the contract, including modifications to the scope, schedule, terms and conditions, and funding. Contact infomration for the Contracting Officer Below is provided below:

Mr. Andrew J Stickley Phone: 304-625-2805 Email: andrew.stickley@ic.fbi.gov Federal Bureau of Investigation CJIS Division 1000 Custer Hollow Road Module E-3 Clarksburg, West Virginia 26306

2852.201-70 Contracting Officer's Technical Representative (COTR) (JAN 1985)

(a) Mr./Ms. [Name]of [Organization][Room No.], [Building], [Address], [Area Code & Telephone No.], is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract.

(b) The COTR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the con-tract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COTR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac-tual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

(End of Clause)

G.2 FBI Security Regulations

The Offeror's shall satisfy all requirements outlined in the "FBI Security Regulations" document attached to the RFP as Attachment J- 2 in Section J. Offeror's must meet all criteria stated in these regulations prior to receiving award. All security requirements flow down to all subcontractors. This includes completing the Risk Assessment Questionnaire and Key Management Personnel List (KMPL) for the prime Offeror and all proposed subcontractors. Submission of these documents should include identification of the RFP number DJF-14-1200-R-0000034 , name of the assigned CO, and certification of the accuracy of the provided information by an Executive Management Official of the company. Providing false information shall be cause for default under the default clause. In addition, Offerors shall be required to have personnel complete Non-Disclosure Agreements and Warrantless Search Agreements.

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Section H - Special Contract Requirements

DJAR-PGD-02-02A Non-U.S. Citizens Prohibited from Access to DOJ Information Technology (IT) Systems

The Department of Justice does not permit the use of Non-U.S. citizens in the performance of this contract or commitment for any po-sition that involves access to or development of any DOJ IT system. By signing the contract or commitment document, the contractor agrees to this restriction. [In those instances where other non-IT requirements contained in the contract or commitment can be met by using Non-U.S. citizens, those requirements shall be clearly described.].

(End of Clause)

DJAR-PGD-02-02B Non-U.S. Citizens Prohibited from Access to DOJ Information Technology (IT) Systems

The Department of Justice (DOJ) will no longer permit the use of Non-U.S. citizens in the performance of this contract or commit-ment for any position that involves access to or development of any DOJ IT system. By signing the contract or commitment docu-ment, the contractor agrees to this restriction with respect to all new employees utilized directly to perform duties on the contract.

Non-U.S. citizens currently employees under this contract or commitment may continue performance unless otherwise directed by the Department of Justice. No new, replacement, or additional Non-U.S. citizens may be added to the contract without the express approv-al of the Department of Justice. [In those instances where other non-IT requirements contained in the contract or commitment can be met by using Non-U.S. citizens, those requirements shall be clearly described.].

(End of Clause)

DJAR-PGD-05-08 Implementation of Homeland Security Presidential Directive (HSPD) 12 - Policy for a Common Identification Standard for Federal Employees and Contractor

NOTICE OF CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201)' entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.

1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term2 con-tractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form 1-9, OMB No. 1615-0047, " Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position.

Outlined below are the minimum BI requirements for each risk level:

•High Risk - Background Investigation (5 year scope) •Moderate Risk - Limited Background Investigation (LBI) or Minimum Background Investigation (MBI) •Low Risk - National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a:

1) Favorable review of the security questionnaire form;

2) Favorable fingerprint results;

3) Favorable credit report, if required;3

4) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and 5) Favorable review of the National Agency Check (NAC)4 portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements.

If the NAC is not received within five days of OPM' s scheduling date, the badge can be issued based on a favorable review of the Se-curity Questionnaire and the Federal Bureau of Investigation Criminal History Check (i.e., fingerprint check results).

e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges is-sued under these procedures will be suspended or revoked.

DJF-14-1200-R-0000034 Page 16 of 48

2. Short-Term Contractor Personnel:

It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items la. and lb. above. The pre-appointment waiver re-quirements for short-term contractors are:

a.Favorable review of the security questionnaire form;

b.Favorable fingerprint results;

c.Favorable credit report, if required;5 and d.Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commen-surate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of is-suance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecutive short-term appointments are subject to the full PFV-I identity proofing process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long-term requirements as stated in this interim policy.

3. Intermittent Contractors:

An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOJ information systems and/ or DOJ facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For ex-ample, the water delivery contractor that delivers water one time each week and is working on a one-year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11, 2004, and January 29, 2001, Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted ac-cess.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent contract-or, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required.

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated BI meeting HSPD-12 and DOJ's BI requirements.

5.The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

NOTES:

1. FIPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201 /FIPS-201-22505.pdf.

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer.