RFP_DJD-15-R-0023_Question_and_Answers_Amendment_0001_10.8.2015.pdf

DJD-15-R-0023/0001

I Page 1of1

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11. CONTRACT ID CODE I

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. , 5.

PROJECT NO. (If applicable)

0001 I 0/08/2015

6. ISSUED BY CODE D-HQ 7. ADMINISTERED BY (If other than Item 6) CODE I I DEA Headquarters John Girard

8701 Morrissette Drive (0) 202-307-7259

Springfield, VA 22 152 John.C.Girard@ usdoj.gov

I

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

DJD-15-R-0023 I

x 9B. DATED (SEE ITEM r) 10/05/2015

10A. MODIFICATION Of CONTRACT/ORDER NO.

10B. DATED (SEE /TEI 13)

CODE I FACILITY CODE

11 . THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

~ The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers 0 is extended [Kl is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following 'Jlethods: (a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the off~r submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or lett~r makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required}

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as cha'nges in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor D is not, D is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to RFP DJD- I 5-R-0023 i s to answer Questions submitted regarding the requirement. Not all ~uestions that were submitted are answered in thi s amendment 000 I . There will be a subsequent amendment with additional respon ses forthcomi~g. See replacement pages and Attachment A.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER {Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

NSN 7540-01-152-8070

Previous edition unusable

15C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16B.

By

16C. DATE SIGNED

STANDARD F:ORM 30 (REV. 10-83)

Prescribed by GSAIFAR (48 CFR) 53.243

RFP DJD-15-R-0023

QUESTIONS AND ANSWERS

1. QUESTION: Is the agency open to changing the requirement surrounding the facility clearance?

ANSWER: No. No changes will be made regarding the facility clearance in Section 3.5.2.

No amendment to the solicitation is required.

2. QUESTION: Would the DOJ sponsor the vendor obtaining a facility clearance?

ANSWER: No. Please refer to Section 3.5.2 of the RFP.

No amendment to the solicitation is required.

3. QUESTION: Would the DOJ allow a sub-contractor to have the facility clearance?

ANSWER: The Prime contractor and all subcontractors must hold a facility security clearance in order to bid on this requirement. No changes will be made regarding the facility clearance in Section 3.5.2.

No amendment to the solicitation is required.

4. QUESTION: Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

ANSWER: Yes. Contract Numbers, SAVA DJD-10-C-0014 and ASRC ARTS

DJD-11-C-0008.

No amendment to the solicitation is required.

5. QUESTION: The requirement indicates we must have a Facilities clearance. Is it possible for our Sub-Contractor to hold this requirement?

ANSWER: See answer to Question 3.

No amendment to the solicitation is required.

6. QUESTION: Our team is comprised of the Prime Contractor, who is a small 8(a) certified company. As yet, we have not held any contracts large enough to require being sponsored for a facility clearance. Our subcontractor has a current Top Secret facility clearance, and can hold all of the clearances while a facility clearance is processed for the prime contractor. Will this preclude our team from bidding this opportunity?

ANSWER: See answer to Question 3.

No amendment to the solicitation is required.

7. QUESTION: Why will DEA not sponsor the company in getting a facility clearance?

ANSWER: This is a DEA requirement. Please refer to Exhibit 1, DEA Security Requirements – DEA clause, DEA-2852.204-85 Security Requirement for Access to Secret Information DOD/DSS (JAN 2013).

No amendment to the solicitation is required.

8. QUESTION: Are the incumbent contractors eligible to bid?

ANSWER: This requirement is solicited as a competitive set-aside under the SBA 8(a) Program. All qualified 8(a) offerors are eligible to submit a proposal.

No amendment to the solicitation is required.

9. QUESTION: What is the anticipated contract award date?

ANSWER: Please refer to DEA clause, DEA-2852.211-70 Period of Performance (Base and Options) (MAY2012) on page 5-17.

No amendment to the solicitation is required.

10. QUESTION: Is the SOW provided in the solicitation the same as the work that is being performed under the current contract?

ANSWER: Although similar in nature to work performed under current contracts, the SOW in the solicitation describes only the work to be performed under the anticipated contract.

No amendment to the solicitation is required.

11. QUESTION: At the onset of the new contract, will Interim Secret clearance be acceptable for on boarded employees?

ANSWER: Yes. Interim Secret clearance will be acceptable for on boarded employees.

No amendment to the solicitation is required.

12. QUESTION: Section 3.3 Purpose/Scope, page 3-8; Please provide details on the positions that will be required to be staffed in Puerto Rico. Will these personnel be required to be bilingual?

ANSWER: Detailed descriptions of work to be performed will be stated in task orders to be issued and there is no requirement for contractor employees to be bilingual.

No amendment to the solicitation is required.

13. QUESTION: DEA-2852.245-70 Government Furnished Resources, page 4-6; the section states that “Access to the World Wide Web may or may not be provided”. Research efforts and communication with all contract locations will require this functionality. If this is not to be provided, will the contractor be authorized to provide such connectivity within or outside of the DOJ information technology system?

ANSWER: DEA will provide Internet connectivity when it is necessary for performance the required work.

No amendment to the solicitation is required.

14. QUESTION: Is it possible to omit contractor must have a facility clearance from this

RFP

ANSWER: See answer to Question 3.

No amendment to the solicitation is required.

15. QUESTION: Are the incumbents eligible to bid on this solicitation?

ANSWER: See answer to Question 8.

No amendment to the solicitation is required.

16. QUESTION: Section 8.1 Past Performance, page 8-4 Paragraph “Offerors shall discuss in detail their performance under existing and prior contracts…” But Past Performance instructions also states, “A minimum of three (3) contracts completed during the past three (3) years that are representative of the Offeror’s capability to perform the services described herein.” Is it the government’s intention to allow past performance to be submitted using existing contracts (as stated in 8.1 Past Performance, paragraph 1) as well as contracts that have been completed in the past 3 years?

ANSWER: Replacement pages 8-4 and 8-5 are attached hereto and are hereby modified. Changes are indicated with a vertical line in the right margin.

17. QUESTION: Attachment 1 – Sample Task Order, page 7-31, The hours listed in each CLIN by the government are indicative of a full year, but the Base and Option Periods are listed as a “30 day task order (DO NOT change hours)”. Was it the intention of the government to list each period at 1 year? If so, how does “Base Period – 30 day Task Order” apply?

ANSWER: Replacement page 7-31 is attached hereto and is hereby modified.

Changes are indicated with a vertical line in the right margin. The Sample Task Order shall include the full year for the base and all option years. The Task Order hours are indicative of the current staffing levels.

18. QUESTION: Section 2.5 Schedule of Services, page2-2, “On-Site Manager (SCA Exempt) 3 x 2000” Are the three “On Site Manager” positions (CLINs 0002, 1002, 2002, 3002, 4002) equivalent to the “On Site Supervisor” position(s) listed as Key Personnel?

ANSWER: The On Site Supervisor and On Site Manager are the same position.

The RFP will be corrected to reflect “On Site Supervisor” in place of On Site Manager. There could be a maximum of three On Site Supervisor positions during the course of the contract.

Replacement pages 2-2, 2-7, 2-13, 2-19, and 2-25 are attached hereto and are hereby modified. Changes are indicated with a vertical line in the right margin.

19. QUESTION: Section 2.5 Schedule of Services, page 2-2 “On-Site Manager (SCA Exempt) 3 x 2,000” Should respondents propose 3 individual resumes for the On-Site Manager listed under CLINs 0002, 1002, 2002, 3002, 4002 in Paragraph 2.5, Schedule of Services or 1 individual resume for the On-Site Manager listed under CLIN 0002 as indicated in the Sample Task?”

ANSWER: Based on response to Question 23, please provide a minimum of one resume for the On Site Supervisor position; however, if the Offeror recommends more than one On Supervisor in its proposal, please provide resumes accordingly.

20. QUESTION: Section 3.12.2 Contract Inclusions, page 3-34, “The QC Plan, to be submitted as part of the Contractor’s technical proposal and as accepted by the Government, shall be incorporated into this contract at the time of Contract award” There is no requirement for a Quality Control Plan in Section 8.0 Instructions to Offeror.

Please clarify whether a Quality Control Plan has to be submitted with the proposal, and if so, where in Volume should it be included.

ANSWER: The RFP will be corrected to show that the Quality Control Plan is not required to be submitted as part of the Offeror’s proposal. You attention is directed to evaluation Factor 2, Sub factor 2c. The Quality Control Plan shall only be provided to the Government by the contractor selected for award after contract award.

Replacement pages 3-34 and 7-22 are attached hereto and are hereby modified.

Changes are indicated with a vertical line in the right margin.

21. QUESTION: Section 3.12.2 Contract Inclusions, page 3-34, “The QC Plan, to be submitted as part of the Contractor’s technical proposal and as accepted by the Government, shall be incorporated into this contract at the time of Contract award.” If the Quality Control Plan is required to be submitted in Volume I, in order to ensure a complete and comprehensive response, will the government consider excluding the Quality Control Plan from page count?

ANSWER: See answer to Question 20.

22. QUESTION: Section 8.1(2)(b) Volume I Instructions, page 8-2, “The proposal shall be typed, single-spaced, with one-inch margins, using Time New roman font, 12 pitch type (or Equivalent) and printed unreduced in size, on 8 ½” by 11” paper…” Will the government consider relieving font type and size limitations for graphs, charts, tables and illustrations?

ANSWER: Yes, however the font must be clearly and easily legible. Replacement page 8-2 is attached hereto and is hereby modified. Changes are indicated with a vertical line in the right margin.

23. QUESTION: Section 8.1(2)(b) Volume I Instructions, page 8-2, “The proposal shall be typed, with one-inch margins, using Times New Roman font, 12 pitch type (Or Equivalent) and printed unreduced in size, on 8 ½” by 11” paper…” Will the government allow 11” by 17” paper for foldouts?

ANSWER: No

No amendment to the solicitation is required.

24. QUESTION: Section 3.17, page 3-37 “Deliverable 5 Transition Plan (IAW 3.15) / Due Date: 30 days prior to contract award” The RFP states that a Transition Plan is due to the Government 30 days prior to contract award. Section 8.1 Factor 2 – Technical Approach on page 8-2 states that "The Offeror shall demonstrate (i) the ability to organize and manage its project personnel and resources to satisfy all performance requirements in a timely manner including transition activities…." These two statements would appear to indicate that a Transition Plan should be submitted with the proposal in order for the Government to evaluate the offeror's approach to transition and the associated risk with that approach. If so, we request that the Transition Plan be considered an attachment within the proposal and excluded from page count.

ANSWER: No, the Transition Plan shall be a deliverable within 30 days of contract award. Section 8.1 Factor 2 is asking for the offeror’s methodology to assume 100% responsibility to commence services on January 1, 2016 in accordance with objectives in section 3.15.1 of the solicitation and transition out in accordance with 3.15.2, (ii).

Replacement page 3-37 and 7-41 (new page) are attached hereto and are hereby modified. Changes are indicated with a vertical line in the right margin.

25. QUESTION: Section 8.1, page 8-4, PAST PERFORMANCE, Details, Item A: We request the government to add task orders, so that the instruction reads “A minimum of three (3) contracts or task orders completed during the past three (3) years that are representative of the Offeror’s capability to perform the services described herein.” In fact, task orders are more appropriate for evaluations. Reports from the Contractor Performance Assessment Reporting System (CPARS) typically evaluate performance on individual task orders rather than the entire contract.

ANSWER: Replacement page 8-4 and 8-5 are attached hereto and are hereby modified. Changes are indicated with a vertical line in the right margin.

No amendment to the solicitation is required.

26. QUESTION: Attachment 1 – Sample Task Order, page 7-31, top of each pricing table:

Please explain what the “30 day task order” refers to. This language is printed above each of the sample task order pricing tables, beginning on page 7-31.

ANSWER: See answer to Question 17.

27. QUESTION: Section 8.1, page 8-7, Business Proposal Instructions, item (xiv): Please confirm that the only DEA Contract Ethics Questionnaire we need to attach in our proposal are that completed by our proposed key personnel.

ANSWER: For the purposes of the proposal submission, the DEA Contract Ethics Questionnaire if for former DEA employees contemplated for Key Personnel positions.

No amendment to the solicitation is required.

28. QUESTION: REFERENCE: RFP, page 3-34, Section 3.12, states: “…contractor shall provide a comprehensive, detailed Quality Control Plan (QCP)…” QUESTION: Does the government direct offerors to submit a QCP as part of its technical proposal?

ANSWER: See answer to Question 20.

29. QUESTION: REFERENCE: RFP, page 3-34, Section 3.12.2, states: “…Contract Inclusions, The QC Plan, to be submitted as part of the Contractor’s technical proposal and as accepted by the Government, shall be incorporated into this contract at the time of Contract award…” QUESTION: If the government directs offerors to submit a QCP as part of its technical proposal, where should offeror’s include it in the proposal?

ANSWER: See answer to Question 20.

30. QUESTION: REFERENCE: RFP, page 3-37, Section 3.17 Deliverables, Item 2 states:

“…Deliverable. Quality Control Plan (IAW 3.12); Due Date: Maintained by the Contractor and available to the COR upon request…” QUESTION: If the government directs offerors to submit a QCP as part of its technical proposal, what is the evaluation criteria under which the government will evaluate it?

ANSWER: See answer to Question 20.

31. QUESTION: If the government directs offerors to submit a QCP as part of its technical proposal, will its number of pages count toward the volume’s page limit? RATIONALE:

Section 3.12.2 is the only mention of a requirement to submit a Quality Control Plan as part of the technical proposal. There is no mention of a Quality Control Plan in SECTION 8.0 – INSTRUCTIONS TO OFFERORS; nor is there any mention of a Quality Plan in SECTION 9.0: EVALUATION FACTORS/BASIS FOR AWARD.

ANSWER: See answer to Question 20.

32. QUESTION: REFERENCE: RFP, page 3-29, Section 3.9 KEY PERSONNEL, states:

“… On-site Supervisor…” Are the On-site Supervisor position and the On-site Manager position one and the same labor category?

ANSWER: Yes. See answer to Question 18.

33. QUESTION: REFERENCE: RFP, page 3-31, Section 3.9.2 states: “… On-site Supervisor…” and “…the Contractor shall hire and assign an On-Site Supervisor to be located with Office of Diversion Control personnel at DEA headquarters in Arlington, Virginia...” Is it the government’s intent to have three On-site Supervisors (or three On-site Managers)?

ANSWER: See answer to Question 18.

34. QUESTION: REFERENCE: RFP, page 2-1, CLIN 0002; page 2-7, CLIN 1002; page 2- 13, CLIN 2002; page 2-19, CLIN 3002; and page 2-25, CLIN 4002 each state:

“…Supplies/Services: On-site Manager (SCA Exempt) 3 x 2,000; EST MAX QTY 2,000 Hours…” If it is the government’s intent to have three On-site Supervisors (or three On-site Managers), will ALL three be located with Office of Diversion Control personnel at DEA headquarters in Arlington, Virginia?

ANSWER: See answer to Question 18. The On Site Supervisor(s) will be located at DEA HQ in Arlington, VA.

35. QUESTION: If it is the government’s intent to have three On-site Supervisors (or three On-site Managers), where, specifically, will each of the three be located?

ANSWER: See answers to Questions 18 and 34.

36. QUESTION: Referencing Sec. 2.0, Page 2-1; Sec 3.8, Page 3-13-28, and Attachment The solicitation identifies the labor category Accounting Technician/Accounting Clerk IV (SCA 01014) as being SCA applicable. However, this labor category is not included in Wage Determination 2005-2103, Revision 16, and appears to have been removed from the SCA Directory of Occupations, 5th Edition How should this labor category be priced in order to comply with the solicitation instructions?

ANSWER: The Accounting Clerk IV position had been reclassified as Accounting Clerk III in the 5th Edition of the SCA Directory of Occupations.

No amendment to the solicitation is required.

37. QUESTION: Referencing Sec.7, Page 3-13 Place of Performance. Can you please provide how many employees are located in each location?

ANSWER: See attachment A to Amendment 0001. This Attachment represents current staffing levels.

38. QUESTION: Section 2:0: 2.5, Top of page 2-2 (CLIN 0002) . The schedule of services (page 2-2) shows a quantity of 3 On-Site Managers, however the requirements in Section

3.9.2 on page 3-31 specifies “The Contractor shall hire and assign an On-Site Supervisor to be located with the Office of Diversion Control personnel at DEA headquarters in Arlington, Virginia.” The question is how many On-Site Managers are required as Key Personnel? If 3 as shown on page 2-2, where are they to be located?

ANSWER: See answers to Questions 18 and 34.

39. QUESTION: Section 3.0:3.5.2, Page 3-9, Paragraph 1. Will the DEA accept Interim clearances for personnel to work on-site while undergoing the investigation process?

ANSWER: See answer to Question 11.

No amendment to the solicitation is required.

40. QUESTION: Section 7.0: Exhibit 1, Page 7-4, Paragraphs a & b. Is a copy of the applicant credit report required as part of the security package submission?

ANSWER: The applicant credit report should be reviewed by the contractor and submitted as part of the security package submission.

41. QUESTION: Section 7.0: Exhibit 2, Page 7-21. U.S. Department of Labor Wage Determination List, please confirm which Wage Determination and Revision Number (WD# 2005-2309 Revision 16 or WD# 2005-2310 Revision 17) is correct for St. Louis, MO.

ANSWER: WD #2005-2309 Revision 16 is correct and confirmed by DOL.

42. QUESTION: Section 8.0:8-1, Page 8-2, Paragraph B. Is reduced sized font acceptable for charts, tables and graphics?

ANSWER: See answer to Question 22.

43. QUESTION: Is this a personal or non-personal services contract?

ANSWER: Non-personal services.

No amendment to the solicitation is required.

44. QUESTION: What Government furnished property will be provided?

ANSWER: For Contractor employees performing full-time at the Government’s facilities, the Government will provide resources, such as office space, utilities, furniture, computers, and access to Government network systems at no cost to the Contractor.

No amendment to the solicitation is required.

45. QUESTION: What Contractor furnished property are offerors expected to provide?

ANSWER: See answer to Question 44. There should be no requirement for property to be furnished by the contractor.

No amendment to the solicitation is required.

46. QUESTION: How does the Government view neutral past performance ratings? Will receiving an unknown be acceptable?

ANSWER: The absence of relevant past performance references will be rated as “neutral”, neither helping nor hurting the offeror.

No amendment to the solicitation is required.

47. QUESTION: Anticipated Award Date. Section 2.5 (page 2-1, heading for chart) indicates that the Base Period will begin on January 1, 2016. Section 3.15.1 (page 3-35, last paragraph) indicates that the Contractor shall complete all phase-in activities within 30 days of the effective date of the contract. Does this mean that DEA is expecting to award the contract by December 1, 2015? Or, does this mean the contract award will be made January 1, 2016 with full operations on February 1, 2016? Will the government please provide clarification on award date and start date?

ANSWER: See answer to Question 9.

No amendment to the solicitation is required.

48. QUESTION: Key Personnel resumes. The pricing table in Section 2.0 (page 2-2, 2nd row) shows three On-Site Managers (6000 hours). However, the sample task order in Attachment 1 (page 7-31, bottom row of table) shows one On-Site Manager (2000 hours).

The Key Personnel section of the SOW (Section 3.9.2, page 3-31, bottom 6 paragraphs) also refers to a single On-Site Manager, and the Key Personnel paragraph in Section 4.0 (page 4-5, paragraph b) also indicates one On-Site Manager. Can you please confirm that Offerors should propose one On-Site Manager in response to Factor 3 in the proposal instructions (page 8-3, paragraphs 2.3)?

ANSWER: See answers to Questions 18 and 34.

49. QUESTION: Key Personnel titles. Section 2.0 (page 2-2, 2nd row) makes reference to an “On-Site Manager,” but in Section 3.9.2 (page 3-31, paragraph 4) the position is called an “On-Site Supervisor.” Could you please clarify what title should be assigned to this key personnel description?

ANSWER: See answers to Questions 18 and 34.

50. QUESTION: Business Proposal Instructions (Section 8.1, page 8-5, bottom ½ of page and page 8-6, all paragraphs). The instructions don’t specify whether some of the required documents listed are also required from a subcontractor. For example, can you please clarify if the documents below should be submitted for a subcontractor company:

(iv) Terminations

(v) Other Government Work

(vi) Vendor Cage Code

(xii) Organizational Conflict of Interest

(xiii) Certification Regarding Felony Conviction

ANSWER: Both the prime and the subcontractor are to submit documents as required in Section 8.1.

51. QUESTION: Proof of Facility Clearance (Section 8.1, page 8-6, paragraph viii). Are major subcontractors subject to the facility clearance requirements; specifically, must they also have a current facility clearance at the SECRET level?

ANSWER: See answer to Question 3.

52. QUESTION: Proposal Instructions – Factor 3 (Section 8.1, page 8-3, paragraphs 2 and 3). The first sentence of the instructions makes reference to all contract staff (“describe staff including Key Personnel”, “provide evidence that its proposed project personnel satisfy all performance relatable requirements”). However, the remainder of the instructions and the evaluation factor wording (Section 9.1, page 9-1, paragraph 3;

Section 9.1, page 9-2, paragraph 2/list at top of page; Section 9.1, page 9-3, paragraph 3) appears to indicate that this section is limited to Key Personnel only. Can you please clarify if Factor 3 is meant to address Qualification and Experience of all contract staff, or only of Key Personnel?

ANSWER: All contractor staff. It is not limited to only Key Personnel.

No amendment to the solicitation is required.

53. QUESTION: Past Performance (Section 8.1, page 8-4, paragraphs 3-5). The past performance instructions refer to providing “a minimum of three contracts completed during the past three years”. We assume that the contracts do not actually need to be completed to be used as references. For example, a contract that began three years ago and is still being operated by the contractor would be considered acceptable. Would you please confirm that this understanding is correct?

ANSWER: See answer to Question 16.

54. QUESTION: Number of awards (Section 3.2, page 3-8, paragraph 2; Section 8.8, page 8-9, paragraph 3; and Section 9.1(a), page 9-1, paragraph 1).In its statement of need, the Government says, “…OD has in the past obtained these resources through contracts, which are due to expire in December, 2015. New contracts must be established to meet program needs through 2020.” The Government also lists 2 incumbents in Section 8.8, page 8-9, paragraph 3. However, in its evaluation criteria the Government expresses its intent “to award a single contract.” Therefore, could the Government please clarify the number of awards that will result from this solicitation?

ANSWER: It is the Government's intention to award a single contract to the Offeror whose proposal is considered most advantageous to the Government, considering the factors listed below and price. There are currently two incumbents but going forward, there will only be one contractor and one contract.

55. QUESTION: Section 3.8 Labor Categories, page 3-14, “Accounting Clerk III, Accounting Clerk IV (Accounting Technician), Based on the job duties, along with the minimum education and experience requirements, for the labor categories listed as Accounting Clerk III and Accounting Clerk IV, both positions would appear to be exempt professional level positions under the FLSA. Is the contractor able to bid these positions as professional exempt positions?

ANSWER: See answer to Question 26.

56. QUESTION: Does the Government intend to include FAR 52.228-5 Insurance-Work On A Government Installation and FAR 52.228-7 Limitation of Liability to the RFP?

ANSWER: These clauses are not prescribed for T&M contracts.

2-2

1 x 2,000

On-Site Supervisor

(SCA Exempt)

3 x 2,000 6,000 HR $ $

Accounting Clerk I

2 x 2,000 4,000 HR $ $

Accounting Clerk I

(OT Hours) 100 HR $ $

Accounting Clerk II

2 x 2,000 4,000 HR $ $

Accounting Clerk II

(OT Hours) 100 HR $ $

Accounting Clerk III

4 x 2,000 8,000 HR $ $

Accounting Clerk III

(OT Hours) 200 HR $ $

Accounting Technician (Accounting Clerk IV)

4 x 2,000 8,000 HR $ $

Accounting Technician (Accounting Clerk IV)

(OT Hours) 400 HR $ $

Administrative Assistant I

4 x 2,000 8,000 HR $ $

Administrative Assistant I

(OT Hours) 400 HR $ $

RVStegall Line

2-7

4 x 2,000

Subject Matter Expert III

(SCA Exempt)

2 x 2,000 4,000 HR $ $

Subject Matter Expert (Senior)

(SCA Exempt)

2 x 2,000 4,000 HR $ $

Technical Specialist

(SCA Exempt)

2 x 2,000 4,000 HR $ $

Technical Writer (Senior)

(SCA Exempt)

2 x 2,000 4,000 HR $ $

0055 Travel As Needed LT $295,000.00 $295,000.00

Grand Total: $

Option Period I: January 1, 2017 – December 31, 2017

CLIN SUPPLIES/SERVICES EST MAX QTY

UNI

T UNIT PRICE EST TOTAL PRICE

Program Manager

(SCA Exempt)

1 x 2,000 2,000 HR $ $

On-Site Supervisor

(SCA Exempt)

3 x 2,000 6,000 HR $ $

2-13

Subject Matter Expert (Senior)

(SCA Exempt)

2 x 2,000 4,000 HR $ $

Technical Specialist

(SCA Exempt)

2 x 2,000 4,000 HR $ $

Technical Writer (Senior)

(SCA Exempt)

2 x 2,000 4,000 HR $ $

1055 Travel As Needed LT $295,000.00 $295,000.00

Option Period II: January 1, 2018 – December 31, 2018

UNI

T UNIT PRICE EST TOTAL PRICE

Program Manager

(SCA Exempt)

1 x 2,000 2,000 HR $ $

On-Site Supervisor

(SCA Exempt)

3 x 2,000 6,000 HR $ $

Accounting Clerk I

2 x 2,000 4,000 HR $ $

Accounting Clerk I

(OT Hours) 100 HR $ $

2-19

(SCA Exempt)

2 x 2,000

Technical Writer (Senior)

(SCA Exempt)

2 x 2,000 4,000 HR $ $

2055 Travel As Needed LT $295,000.00 $295,000.00

Option Period III: January 1, 2019 – December 31, 2019

UNI

T UNIT PRICE EST TOTAL PRICE

Program Manager

(SCA Exempt)

1 x 2,000 2,000 HR $ $

On-Site Supervisor

(SCA Exempt)

3 x 2,000 6,000 HR $ $

Accounting Clerk I

2 x 2,000 4,000 HR $ $

Accounting Clerk I

(OT Hours) 100 HR $ $

Accounting Clerk II

2 x 2,000 4,000 HR $ $

Accounting Clerk II

(OT Hours) 100 HR $ $

3007 Accounting Clerk III 8,000 HR $ $

2-25

3055 Travel As Needed LT $295,000.00 $295,000.00

Option Period IV: January 1, 2020 – December 31, 2020

UNI

T UNIT PRICE EST TOTAL PRICE

Program Manager

(SCA Exempt)

1 x 2,000 2,000 HR $ $

On-Site Supervisor

(SCA Exempt)

3 x 2,000 6,000 HR $ $

Accounting Clerk I

2 x 2,000 4,000 HR $ $

Accounting Clerk I

(OT Hours) 100 HR $ $

Accounting Clerk II

2 x 2,000 4,000 HR $ $

Accounting Clerk II

(OT Hours) 100 HR $ $

Accounting Clerk III

4 x 2,000 8,000 HR $ $

Accounting Clerk III

(OT Hours) 200 HR $ $

Accounting Technician

10,000 HR $ $

3-34

3.12 QUALITY CONTROL PLAN

3.12.1 Quality Control Plan Requirements

The contractor selected for award shall provide a comprehensive, detailed Quality Control Plan (QCP). The contractor shall describe in detail and demonstrate how the contractor will ensure the accuracy of required work products. The contractor shall clearly and concisely depict how this plan will be implemented and monitored for any and all contractor/subcontractor employees’ work products, including the quantitative standards and measures utilized in determining successful/unsuccessful performance. The contractor shall include the proposed quality management system including the quality control approach/processes to be applied to the performance of the requirements listed in the Statement of Work. The contractor shall define the roles and responsibilities for assuring quality performance. The contractor shall address the required level of experience and/or qualifications required by those identified to perform quality control functions. The contractor shall identify the staff (by labor category) dedicated to perform quality control.

The contractor shall provide the planned approach to maintaining continuity of its administrative and professional/technical support to the Office of Diversion Control and the Diversion Control Program nationwide. The contractor shall describe its preventative action for eliminating errors. The contractor shall provide its communication plan for preparing and distributing quality control reports and other information. The contractor shall describe its record-keeping system for maintaining a repository for quality control records. The contractor shall describe how work output levels will be measured and how day-to-day operational and contractual issues will be handled.

3.12.2 Contract Inclusions

The QC Plan, to be submitted by the contractor selected for award and as accepted by the Government, shall be incorporated into this contract after Contract award.

3.12.3 Quality Control Plan Revision(s)

The operation of the QC Plan shall be maintained current and made available to the COR.

Any revisions to the QC Plan shall be approved in writing by the Contracting Officer (CO) prior to implementation.

3.13 BUSINESS MANAGEMENT

The Contractor shall establish a business strategy that addresses its approach to the overall business management of this contract. Topics shall include the following:

3.13.1 Contract Administration

3-35

Frequent communication between the Contractor’s contract administration staff and the DEA’s Contracting Officer, Contract Specialist and COR in order to ensure that any problems are quickly identified and rectified.

Timely submittal of all required reports and other contract deliverables.

Timely processing of any required modifications (to either the basic contract or any task order) or other documentation.

3.13.2 Financial Management

Timely preparation and submittal of invoices (in accordance with Section 4, DEA-

2852.242-71 Invoice Requirements (MAY 2012)) to ensure a steady cash flow from operating activities and the elimination of undelivered orders (as tracked by DEA).

Timely payment to any subcontractor(s) (if applicable).

3.14 PERFORMANCE EVALUATION MEETINGS

At a minimum, Performance Evaluation Meetings shall be held quarterly during the contract performance period, or more often, as requested by the COR or the Contractor.

Performance meetings shall be required on a weekly basis during the transition and initial contract implementation period. The Contractor shall be prepared to discuss delivery of outputs at Performance Evaluation Meetings, which shall be conducted as specified by the COR. Meetings shall be held during the hours that are mutually agreeable between the COR and the Contractor. COR approved performance meetings may also occur between the Contractor and another designated individual. The purpose of any Performance Evaluation Meetings shall be to keep communication lines open to avoid potential problems or resolve any problems that arise during the performance of the contract.

3.15 TRANSITION

The Contractor shall implement a transition without impacting the operations of the program during the phase-in and phase-out periods during contract performance.

The transition plan of the successful Offeror will be incorporated into the contract after award.

3.15.1 Transition Phase-In

Transition is an integral part of contract startup. The Contractor shall transition in accordance with its timeline to complete all phase-in activities within 30 days of the effective date of the contract. The plan for transition-in shall include, but is not limited to:

3-37

3.17 DELIVERABLES

Deliverable Due Date 1 Monthly Status Reports (IAW

3.11) Monthly; by the 10th day of the month.

2 Quality Control Plan (IAW 3.12) Maintained by the Contractor and available to COR upon request.

3 Performance Evaluation Meetings (IAW 3.14)

Quarterly, or as agreed to by the COR and the Contractor.

4 Performance Meetings (IAW 3.14)

Weekly during transition period and initial implementation, or as determined by the

CO.

5 Transition Plan (IAW 3.15) Within 30 days of contract award 6 Security Plan Maintain and available to COR upon request.

7 Staffing Plan Maintain and available to COR upon request.

8 Contractor Personnel Reporting

Requirements (CPRR) DEA- 2852.204-78

By the 10th of January, April, July and October

Submitted electronically to: HSPD- 12.Division.Mail@usdoj.gov

9 DEA Contractor Ethics Questionnaire.

Former Employment or Assignment with DEA

DEA-2852.203-70

Prior to the contractor employee beginning work

Submit electronically to: ethicsFAC@usdoj.gov and CC-Ethics@usdoj.gov

Through the life of the contract at specified intervals, Contractors shall submit the information detailing those employees supporting DEA efforts in accordance with DEA Provision titled: Contractor Personnel Reporting Requirements (CPRR). The CPRR will be provided to the contractor upon award of the contract.

[End of Section] mailto:HSPD-12.Division.Mail@usdoj.gov mailto:HSPD-12.Division.Mail@usdoj.gov mailto:ethicsFAC@usdoj.gov mailto:CC-Ethics@usdoj.gov

7-22

EXHIBIT 3: QUALITY CONTROL PLAN

(To be provided by the contractor selected for award and incorporated after award, subject to CO approval)

7-31

ATTACHMENT 1: SAMPLE TASK ORDER

The purpose of this Sample Task Order is to provide Offerors DEA’s historical usage and projected estimates to be ordered at the time of award against the contract.

(FOR PRICING EVALUATION PURPOSES ONLY)

The Sample Task Order will be used for evaluating the Offeror’s proposed cost/price for each contract year. The Offeror shall enter its proposed unit price by contract line item number (CLIN) for the base period and each option period. The Offeror shall enter the total price for each period and the grand total for all periods combined. The Offeror shall complete all calculations and fill in all spaces provided on the form.

Proposals that do not include pricing in the Sample Task Order in its entirety (“all or none basis”) may not be evaluated by the government.

The completed Sample Task Order shall be submitted with the Offeror's Business Proposal (Volume II) —the evaluation of which shall be considered for award of the resulting basic contract. In addition, the Offeror shall enter the proposed, fixed, hourly rates from the Sample Task Order for the base and option periods in Section 2 of the RFP. The proposed fixed, hourly rates from the Sample Task order shall be identical to the proposed fixed, hourly rates in Section 2. Failure to provide pricing for all CLINS in the Sample Task Order and in Section 2 may result in elimination from further consideration.

Offerors shall proposed overtime hourly rates in accordance with the Fair Labor Standard Act (FLSA), “Covered nonexempt employees must receive overtime pay for hours worked over 40 per work week at a rate not less than one and one-half times the regular rate of pay.” http://www.dol.gov/whd/flsa/

Offerors shall incorporate the Wage Determination below when proposing the rates for the Sample Task Order.

Washington, DC. Area, 2005-2103, Revision 16, date 7/8/15

Base Period – (DO NOT change hours)

CLIN SUPPLIES/SERVICES HOURS RATE

EST TOTAL

PRICE

0001 Program Manager 2,000 $ $

0002 On-Site Manager 2,000 $ $ http://www.dol.gov/whd/flsa/

7-33

0020 Program Analyst II 4,000 $ $

0021 Secretary III 24,000 $ $

Secretary III

(OT Hours) 120 $ $

0023 Mathematician/Statistician 2,000 $ $

Regulatory Affairs Specialist II 10,000 $ $

0025 Scientist II 2,000 $ $

0026 Subject Matter Expert II 8,000 $ $

0027 Technical Specialist 2,000 $ $

0028 Travel 0 $0.0 $0.0

Option Period 1 – (DO NOT change hours)

CLIN SUPPLIES/SERVICES HOURS RATE

EST TOTAL

PRICE

1001 Program Manager 2,000 $ $

1002 On-Site Manager 2,000 $ $

1003 Accounting Clerk III 2,000 $ $

Accounting Clerk III

(OT Hours) 10 $ $

Accounting Technician (Accounting Clerk IV) 4,000 $ $

Accounting Technician (Accounting Clerk IV) 20 $ $

7-35

1025 Scientist II 2,000 $ $

1026 Subject Matter Expert II 8,000 $ $

1027 Technical Specialist 2,000 $ $

1028 Travel 0 $0.0 $0.0

Option Period 2 – (DO NOT change hours)

EST TOTAL

PRICE

2001 Program Manager 2,000 $ $

2002 On-Site Manager 2,000 $ $

2003 Accounting Clerk III 2,000 $ $

Accounting Clerk III

(OT Hours) 10 $ $

Accounting Technician (Accounting Clerk IV) 4,000 $ $

Accounting Technician (Accounting Clerk IV)

(OT Hours) 20 $ $

2007 Administrative Assistant II 2,000 $ $

Administrative Assistant II

(OT Hours) 10 $ $

2009 Business Analyst 2,000 $ $

2010 Business Analyst (Senior) 4,000 $ $

7-37

Option Period 3 – (DO NOT change hours)

EST TOTAL

PRICE

3001 Program Manager 2,000 $ $

3002 On-Site Manager 2,000 $ $

3003 Accounting Clerk III 2,000 $ $

Accounting Clerk III

(OT Hours) 10 $ $

Accounting Technician (Accounting Clerk IV) 4,000 $ $

Accounting Technician (Accounting Clerk IV)

(OT Hours) 20 $ $

3007 Administrative Assistant II 2,000 $ $

Administrative Assistant II

(OT Hours) 10 $ $

3009 Business Analyst 2,000 $ $

3010 Business Analyst (Senior) 4,000 $ $

3011 Data Analyst I 2,000 $ $

3012 Data Analyst III 140,000 $ $

3013 General Clerk II 2,000 $ $

General Clerk II

(OT Hours) 10 $ $

3015 General Clerk III 4,000 $ $

7-41

EXHIBIT 6: TRANSITION PLAN

(To be provided by the contractor selected for award and incorporated after award, subject to CO approval)

8-4 other type of training programs the company has instituted or plans on instituting. The

Offeror shall demonstrate how to minimize turnover of its personnel, provide opportunities for mobility, and maximize career advancement options.

SECURITY: The Offeror shall describe its policies and/or procedures for meeting the security requirements as described DEA clause “DEA-2852.204-85” (Exhibit 1). The Offeror shall delineate the process/procedures the company has implemented, or intends to implement, by the contract effective date to successfully ensure that their personnel are cleared and have the necessary security credentials. The Offeror shall provide a detailed description of the personnel pre-screening process to be utilized prior to submitting the required security documentation to the Government for processing of a clearance.

PAST PERFORMANCE

Offerors shall demonstrate relevant past performance and any relevant past performance for proposed subcontractor(s) as it relates to the probability of successful accomplishment of the contract requirements. Offerors shall discuss in detail their performance under existing and prior contracts for similar services, with an emphasis on information that demonstrates relevancy and quality of past performance relative to the size and complexity of the acquisition under consideration.

The Government will supplement the information provided by the offeror with information the Government obtains through reference checks, its own knowledge/experience, and/or from other sources. These sources may include, but not necessarily be limited to, other

Government contracting offices, the Contractor Performance Assessment Reporting System

(CPARS), and the Past Performance Information Retrieval System (PPIRS).

DETAILS

A. A minimum of three (3) contracts or task orders, existing or completed during the past three

(3) years that are representative of the Offeror’s and subcontractor's capability to perform the services described herein.

8-5

Contracts or task orders listed may include those entered into by the Federal

Government, agencies of state and local Governments and commercial customers. Include the following information for each contract:

• Project Title

• Whether the offeror performed as the prime or subcontractor

• Agency Managing Project

• Client / Agency Point of Contact (POC) to include name, phone number, and email address

• Project Agency Contract / Order Number

• Period of Performance

• Value by year of contract / order

• Discuss in detail their performance

Offerors may submit Past Performance Records from the Past Performance Information

Retrieval System (PPIRS) in support of their submittal to Past Performance.

Business Proposal – (Volume II Instructions)

The Business Proposal consists of the actual offeror to enter into a contract to perform the desired work. The Government request a minimum acceptance period of 120 days.

• Format and Content

The Business Proposal shall include the following documents:

(i) Company Info

(ii) Business size

(iii) Representations, Certifications, and Other Statements of Offerors – Section 6 (52.212-3). This shall be submitted as part of the Business Proposal

(iv) Terminations – List any contract(s) terminated (partial or complete) within the past 5 years and basis for termination (convenience, default, or no cost settlement). Include the contract number, name, address, and telephone number of the terminating officer.

October 5, 2015 1 of 2

Field Divisions City, State, Zip Code

Atlanta, GA 30303 Program Analyst I Data Analyst III Columbia, SC 29201 Data Analyst III Charlotte, NC 28210 Data Analyst III Nashville, TN 37203 Data Analyst III Savannah, GA 31405 Data Analyst III

Chicago, IL 60604 Program Analyst I Data Analyst III Indianapolis, IN 46204 Data Analyst III Milwaukee, WI 53219 Data Analyst III Minneapolis, MN 55401 Data Analyst III Springfield, IL 62703 Data Analyst III

Dallas, TX 75220 Program Analyst I Data Analyst III Fort Worth, TX Data Analyst III

Centennial, CO 80112 Program Analyst I Data Analyst III Billings, MT 59102 Data Analyst III Missoula, MT 59808 Data Analyst III Salt Lake City, UT 84111 Data Analyst III

Detroit, MI 48226 Program Analyst I Data Analyst III Lexington, KY 40513 Data Analyst III Cleveland, OH 44114 Data Analyst III Columbus, OH 43215 Data Analyst III Detroit, MI 48226 Data Analyst III

El Paso, TX 79912 Program Analyst I Data Analyst III Albuquerque, NM 87106

Houston, TX 77027 Program Analyst I Data Analyst III Beaumont, TX 77701 Data Analyst III Austin, TX 78759 Data Analyst III

Los Angeles, CA 92705 Data Analyst III Los Angeles, CA 90012 Program Analyst I Honolulu, HI 96850 Data Analyst III Las Vegas, NV 89101 Data Analyst III

Weston, FL 33326 Program Analyst I Data Analyst III Heathrow, FL 32746 Data Analyst III Miami, FL Data Analyst III Tampa, FL 33609 Data Analyst III West Palm Beach, FL, 33409-6447 Data Analyst III

Worcester, MA 01608 Data Analyst III Boston, MA 02203 Program Analyst I Data Analyst III New Haven, CT 06510 Data Analyst III Portsmouth, NH 03801 Data Analyst III

Newark, NJ 07102 Program Analyst I Data Analyst III Camden, NJ Data Analyst III

Metairie, LA 70002 Program Analyst I Data Analyst III Baton Rouge, LA 70808-2371 Data Analyst III Birmingham, AL 35203 Data Analyst III Jackson, MS 39269 Data Analyst III Little Rock, AR 72211 Data Analyst III

Dallas

New Jersey (Newark)

Location of Contract Positions

Miami

New England (Boston)

New Orleans

Detroit

El Paso

Houston

Los Angeles

ATTACHMENT A

Offeror's recommendation of best labor category for each position's requirement may differ from the current labor category in each location detailed below. Labor categories required may change based on mission need.

Labor Category

Atlanta

Chicago

Denver

October 5, 2015 2 of 2

Field Divisions City, State, Zip Code

Atlanta, GA 30303 Program Analyst I Data Analyst III

Location of Contract Positions Offeror's recommendation of best labor category for each position's requirement may differ from the current labor category in each location detailed below. Labor categories required may change based on mission need.

Labor Category

New York, NY 10011 Program Analyst I Data Analyst III Latham, NY 12110 Data Analyst III Buffalo, NY 14203 Data Analyst III Central Islip, NY 11722 Data Analyst III

Philadelphia, PA 19106 Program Analyst I Data Analyst III New Castle, DE 19720 Data Analyst III McKees Rock, PA 15136 Data Analyst III

Phoenix, AZ 85012 Program Analyst I Data Analyst III Tucson, AZ 85756 Data Analyst III

San Diego San Diego, CA 92123-1672 Program Analyst I Data Analyst III

Oakland, CA 94612 Data Analyst III San Francisco, CA 94102 Program Analyst I Sacramento, CA 95821 Data Analyst III

Guaynabo, PR 00968 Program Analyst I Data Analyst III Ponce, PR 00716-0218 Data Analyst III

Seattle, WA 98021 Program Analyst I Data Analyst III Boise, ID 83702 Data Analyst III Portland, OR 97204 Data Analyst III

St. Louis, MO 63103 Program Analyst I Data Analyst III Overland Park, KS 66210 Data Analyst III Omaha, NE 68164 Data Analyst III

Washington, DC 20001 Program Analyst I Data Analyst III Baltimore, MD 21202 Data Analyst III Charleston, WV 25302 Data Analyst III Roanoke, VA 24011 Data Analyst III

Total Positions 21 68

DEA Headquarters* City, State, Zip Code Arlington, VA 22202 Chantilly, VA 20151 Sterling, VA 20164

* The labor categories listed below are located at DEA Headquarters (Arlington, VA) and in the D.C. metropolitan area.

Accounting Clerk III Accounting Technician Administrative Assistant II Business Analyst Business Analyst (Senior) Data Analyst I General Clerk II General Clerk III Management Analyst I Management Analyst II Mathematician/Statistician On Site Supervisor/Manager Program Analyst I Program Analyst II Program Manager Regulatory Affairs Specialist II Scientist II Secretary III Subject Matter Expert II Technical Specialist

Washington

Phoenix

San Francisco

San Juan

Seattle

St. Louis

New York

Philadelphia