RFQ-SH26-011: DIESEL TANK REMOVAL – FIRE STATION 4

GENERAL CONDITIONS

The City of Sterling Heights is seeking written quotes from a qualified contractor to remove and properly decommission the existing underground diesel fuel storage tank and associated fuel pump at Fire Station 4.

All quotes must be submitted no later than 11:00 a.m. on Tuesday, September 15, 2026. Please submit quotes electronically online at www.mitn.info or email to shpurchasing@sterlingheights.gov.

All prices shall be quoted F.O.B. Destination and remain in effect for at least 30 days to allow for award.

The City will NOT pay additional freight.

Quotes shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the quote document.

Prices will be considered net if no cash discount is shown.

To be considered, quotes must be submitted by the date and at, or prior to, the time specified.

The City of Sterling Heights reserves the right to postpone the quote opening for its own convenience.

The City of Sterling Heights is tax exempt. Do not include taxes in your quote. If you are unfamiliar with your sales and use tax obligations, please contact the Michigan Department of Treasury for directions, including any applicable Revenue Administrative Bulletins (i.e. 1999-2 and any subsequent replacements / updates).

The City reserves the right: (1) To award quotes received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all quotes, or any part thereof, (3) To waive any irregularity in the quotes, (4) To accept the quote that is in the best interest of the City, (5) To accept an alternate to the product or service being quoted if deemed equivalent in the sole discretion of the city, except where alternates are prohibited by the terms of the request for quote (6) To reduce or eliminate this purchase without prior notice, (7) To split the award to realize the greatest cost savings, (8) To issue Post-Quote Addendums to clarify or request additional information, including pricing, (9) To require one or more selected bidders to perform the requested service on a trial basis, at the prices proposed, as evidence of a bidders ability to satisfactorily perform the requested service, prior to a formal recommendation and approval by City Administration / City Council.

http://www.mitn.info/ mailto:shpurchasing@sterlingheights.gov

RFQ-SH26-011: DIESEL TANK REMOVAL – FIRE STATION 4

Scope of Work

City of Sterling Heights Fire Department Project Location: Fire Station 4 12850 15 Mile Road, Sterling Heights, MI

The City of Sterling Heights Fire Department is requesting a quotation from a qualified contractor to remove and properly decommission the existing underground diesel fuel storage tank and associated fuel pump at Fire Station 4.

The tank has not been used for several years and is currently believed to be empty.

The contractor shall provide all labor, equipment, materials, permits, testing, disposal, and restoration necessary to complete the project.

Work shall include:

1. Underground Storage Tank o Properly remove and/or decommission the existing underground diesel storage tank.

o Remove associated fuel lines and piping as required.

o Remove any remaining fuel or petroleum products.

o Properly dispose of the tank and associated materials.

o Complete all required State of Michigan regulatory notifications, inspections, testing, and documentation.

2. Diesel Fuel Pump o Remove the existing diesel fuel pump/dispenser.

o Remove associated piping, electrical components, and equipment.

o Properly dispose of all removed equipment.

3. Concrete and Bollards o Remove the existing concrete surrounding the fuel pump.

o Remove the existing bollards.

o Haul away and properly dispose of demolition debris.

4. Site Restoration o Properly backfill and compact the excavation.

o Install new concrete to match the surrounding pavement.

o Restore the area to a safe and finished condition.

o Provide new bollards if requested by the City.

Regulatory Requirements

All tank removal/decommissioning work shall comply with all applicable State of Michigan LARA and EGLE requirements, as well as applicable federal and local regulations.

The contractor shall be responsible for obtaining all required permits, notifications, inspections, testing, and approvals.

If contaminated soil, groundwater, or petroleum product is discovered, the contractor shall immediately notify the City before proceeding with additional environmental work. Any additional remediation shall require City approval.

RFQ-SH26-011: DIESEL TANK REMOVAL – FIRE STATION 4 - CONTINUED

Michigan UST Closure Compliance and Closeout Deliverables

The contractor shall perform the work in accordance with Part 211, Underground Storage Tank Regulations, of Michigan’s Natural Resources and Environmental Protection Act, 1994 PA 451, as amended; the Michigan Underground Storage Tank Rules; applicable Part 213 requirements if a release is suspected or confirmed; and all applicable federal, local, fire, building, environmental, waste-transportation, and MIOSHA requirements.

The contractor shall verify the registration status of the UST before mobilization and shall identify any registration deficiency to the City immediately. The contractor shall prepare and submit, on behalf of the City as appropriate, the LARA BFS-3824 Intent of Removal, Closure or Change-in-Service form no fewer than 30 days before the planned work, coordinate required inspection notice, and provide evidence of accepted notification before beginning field work.

Physical removal of the UST and associated product piping is required unless closure in place is approved in writing by the City and allowed by LARA. If closure in place is authorized, the contractor shall clean and vapor-purge the UST; remove all liquid and accumulated sludge; fill the tank completely with approved inert solid material; and provide all required supporting documentation.

The contractor shall perform the required UST closure site assessment and submit all required forms and reports, including BFS/EQP-3881 and amended BFS-3821 registration materials. The assessment shall include samples from the tank excavation, associated piping, dispenser/pump area, and other areas showing staining, odors, field-screening indications, or other evidence of a release.

All samples shall be collected, preserved, analyzed, and reported using applicable Michigan requirements and generally accepted environmental sampling procedures.

If evidence of a suspected or confirmed petroleum release is discovered, the contractor shall notify the City and make required notifications to LARA within legally required timeframes. The contractor shall secure the work area, prevent migration or further discharge, preserve evidence and samples, and provide the City with a written description of conditions, regulatory reporting completed, recommended next steps, and a separately priced proposal before conducting remediation beyond actions necessary for safety and regulatory compliance.

Before final payment, the contractor shall provide a complete closeout package containing: LARA notification acknowledgments; inspection records; site-assessment form and laboratory reports;

chain-of-custody records; photographs before, during, and after removal; waste characterization and disposal/recycling records; tank/piping/dispenser disposal documentation; amended registration materials; restoration documentation; and final as-built location information for any piping, structures, or tank material left in place.

Fire Station Operations

The contractor shall coordinate the work with the Sterling Heights Fire Department and maintain emergency access to the fire station throughout the project.

Contractor Requirements

Contractor shall provide:

• Proof of appropriate licensing and insurance.

• Experience with underground storage tank removal/decommissioning.

• Project schedule.

• All required permits and current state regulatory documentation at time of completion.

• Final disposal documentation.

• Final project photographs upon completion.

RFQ-SH26-011: DIESEL TANK REMOVAL – FIRE STATION 4 - CONTINUED

QUOTATION

Tank Removal/Decommissioning: $________________

Diesel Pump Removal: $________________

Concrete/Bollard Removal: $________________

New Concrete: $________________

Backfill/Site Restoration: $________________

Permits/Testing/Disposal: $________________

TOTAL PROJECT COST: $________________

Estimated Project Duration: __________ working days

Due date / time: Tuesday, September 15, 2026, at 11:00 A.M.

Submit quote via www.mitn.info or email to shpurchasing@sterlingheights.gov. *If emailing quote please be sure to put the quote number and title in the subject line.

Company

Address/City/State/Zip

Representative/Title

Telephone/Fax

E-Mail Address/Website

Signature: Date:

This form must be completed and returned with your submission.

http://www.mitn.info/ mailto:shpurchasing@sterlingheights.gov

INSURANCE REQUIREMENTS

The Contractor, and any and all of their subcontractors, shall not commence work under this contract until required insurance within this contract has been obtained and shall keep such insurance in force during the entire life of this contract. All insurance coverages shall be with insurance carriers licensed and admitted to do business in the State of Michigan and acceptable to the City of Sterling Heights. The requirements below should not be interpreted to limit the liability of the Contractor. If any insurance is written with a deductible or self-insured retention, the Contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the Contractor's indemnification to the City of Sterling Heights. The Contractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The Contractor shall procure and maintain during the life of this contract the following coverages:

Workers Compensation Insurance including Employers Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(1) Contractual Liability Coverage

(2) Products and Completed Operations Coverage.

(3) Independent Contractors Coverage.

(4) Broad Form General Liability Extensions.

(5) Explosion, Collapse, and Underground, if applicable.

Automobile Liability including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000.00 per occurrence combined single limit Bodily Injury and Property Damage.

Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Commercial General Liability and Automobile Liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/noncontributory coverage.

Environmental/Pollution Liability: Coverage for all pollution and environmental risks, including Contractor’s Pollution Liability and Pollution Legal Liability coverage, where applicable, with limits of liability not less than $1,000,000 per occurrence and aggregate.

Coverage shall include, but not limited to, third-party bodily injury, property damage, loading/unloading, transportation, storage, and removal of all hazardous waste/material. If this policy is claims made form, then the contractor shall be required to keep the policy in force, or purchase “tail” coverage, for a minimum of 3 years after the termination of this contract.

Additional Insured: Following the official award of bid by City Council, the Commercial General Liability Insurance as described above shall include an Additional Insured Endorsement as follows:

"The City of Sterling Heights, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof and AEW. It is understood and agreed by naming the City of Sterling Heights as additional insured, coverage afforded is considered to be primary and any other insurance the City of Sterling Heights may have in effect shall be considered secondary and/or excess."

Cancellation Notice: Policies as described above, shall include an endorsement stating the following: It is understood and agreed thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder:

City of Sterling Heights Reference:

RFQ-SH26-011

Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

Proof of Insurance Coverage: The contractor shall provide the City of Sterling Heights at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this Contract, the Contractor shall deliver renewal certificates, endorsements and/or policies to the City of Sterling Heights at least ten

(10) days prior to the expiration date.

If the required insurance (with the exception of the Additional Insured Endorsement) is already in place, please include a copy of the Certificate of Liability Insurance with your bid. However, if required insurance is not already in place when submitting bid, contractors shall include a letter from their insurance agent indicating that they will be able to secure a Certificate of Liability Insurance upon award of the contract. Please label that letter Exhibit A.

HOLD HARMLESS AND INDEMNITY

To the fullest extent permitted by law, the Contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of Contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the Contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein.

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods and services with any prospective Vendor, the Vendor must certify that it is not an "Iran Linked Business".

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; and

(2) that the company submitting this proposal is not an "Iran Linked Business," as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and

(3) That I and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard."

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

REFERENCES

List at least three references with whom you have had similar contracts during the past three years. Include letters of reference when available.

1. Company or City

Contact Name

Telephone Number

E-mail

2. Company or City

3. Company or City

Bidder’s Signature Date

Company

EQUIPMENT LISTING

List equipment (type, condition, year, owned, leased, borrowed, etc.) to be used in performance of the contract if so awarded. If there is insufficient space below, list separately and attach to your bid.