043_StateContractSummary-CollinsFlags-Updated.docx
DOCX document 50 KB Posted
- Attached to
- Flags- ND State, United States, POW & MIA
- Contract number
- 043-COLL
- Issued by
- North Dakota
About this file
This document is a state contract summary for Collins Flags, a vendor based in Marion, Indiana, which has been awarded a term contract (Number 043-COLL) with the State of North Dakota for flag procurement. The contract is established for state entities, higher education institutions, government agencies, nonprofit entities, tribal agencies, transportation providers, and the International Peace Garden, with mandatory participation requirements under North Dakota Century Code.
The contract covers the procurement of North Dakota state flags, US flags, POW/MIA flags, with specific delivery requirements (28 days for state flags, 14 days for other flags) and pricing terms. Flags must adhere to official design and color specifications from the State Historical Society. Pricing is firm for the first 365 days, with orders placed using purchase orders or purchasing cards. Minimum order amount is $160, with freight included for qualifying orders. The contract addresses current manufacturing challenges like labor and material shortages, and provides tax-exempt purchasing options for participating agencies.
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Other files
| File | Type | Posted |
|---|---|---|
| Collins+Flags+Signed.pdf | ||
| Collins+Flags+Amendment+1+-Signed.pdf | ||
| US+POW+MIA+Pricing+Exhibit+B+Collins+Flags.pdf |
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Text version
ND STATE CONTRACT INFORMATION
| Term Contract Name: |
| Flags – US, State of ND and POW/MIA |
| Term Contract Number: |
| 043-COLL |
| Term Contract Vendor: |
| Collins Flags |
1139 South Baldwin Ave Marion, IN 46953 Contact: Marsha Williams, procurement@collinsflags.com 800-950-4061
CONTRACT INTRODUCTION
This contract is for the purchase of flags. State law requires that reproductions of the flag of North Dakota adhere to the official design and industry color chart codes provided by the State Historical Society. Additionally, flags purchased by a state entity or a political subdivision must substantially meet the requirements of N.D.C.C. § 54-02-02.
TERMS AND CONDITIONS
ND State Flags - State law requires that reproductions of the flag of North Dakota adhere to the official design and industry color chart codes provided by the State Historical Society. Additionally, flags purchased by a state entity or a political subdivision must substantially meet the requirements of N.D.C.C. § 54-02-02.
COOPERATIVE PURCHASING
This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Section 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C. § 39-04.2, and the International Peace Garden.
MANDATORY
This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.
DELIVERY AND ORDERS
Delivery of North Dakota State flags must be made within 28 days after the contractor receives an order from the Purchasing Agency or Entity by issuance of a purchase order or use of a purchasing card. Delivery of US, POW and MIA flags must be made within 14 days after the contractor receives an order from the Purchasing Agency or Entity by issuance of a purchase order or use of a purchasing card. If delivery requirements cannot be met within the specified time, the contractor must notify the Purchasing Agency in writing of the delay and the approximate date delivery may be expected.
DELIVERY DELAYS
Currently the manufacturers of flags are experiencing labor shortages, raw material shortages, and trucking shortages. Please expect extended lead times when placing orders for flags.
F.O.B. POINT AND FREIGHT
Delivery and passage of title under this contract shall be as follows:
a. Orders that meet the minimum order amount of $160 will be F.O.B. Destination to the various locations in North Dakota. The freight is to be included in the price of the products.
b. Orders that do not meet the minimum order amount will be F.O.B. Destination, Freight Prepaid and Added. CONTRACTOR will prepay all freight and handling and add to the Ordering Agency invoice.
c. Title will pass to the Purchasing Agency or entity upon delivery to the specified destination.
TAXES
The State does not pay sales tax or federal excise tax. The state sales tax exemption number is E-2001. The federal tax-free transaction number is 45-70-0010K. The Purchasing Agency will furnish a tax exempt certificate upon request.
PURCHASING CARDS
The Purchasing Agency or Entity may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency or Entity.
PRICING
Pricing shall be firm for the first 365 days of the contract period. All shipments are to be billed at prices in effect at the time of the order, not the date the shipment is made.
ND Flags: see Exhibit A for pricing.
US, POW, MIA Flags: see Exhibit B for pricing.
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