ATCH_11_-_IDIQ_Ordering_Procedures.docx

Solicitation No. D13PS00314 – U.S. Department of the Interior, Business Integration Office (BIO) Assistance

ORDERING PROCEDURES

The following ordering procedures apply to all orders issued against this contract:

Any services to be furnished under this contract will be ordered by issuance of written orders. Oral orders are not authorized. An order specifies and authorizes the work to be performed by the contractor. The order will include pricing and a performance work statement. ALL ORDERS MUST ALSO CITE THE PRIMARY NAICS CODE. Orders may only be issued from February 1, 2014 through January 31, 2019 (if all options are exercised). The Contractor shall use the rates on contract and located within the Schedule to prepare their pricing for each order.

In order to obtain services under this ID/IQ the Contracting Officer will send a Performance Work Statement (PWS)/Statement of Objectives (SOO) with a request for both a technical and cost/price response. The Contractor shall send the response directly to the Contracting Officer, who will forward the information to the program office for evaluation.

The Contractor shall use the rates set forth in the ID/IQ contract to prepare their cost/price response. The task orders issued against this contract will be priced on a firm-fixed price, labor hour, time-and-materials, and/or hybrid basis. Contract type will be determined in the solicitation for each order. The preparation instructions for the technical portion of the solicitation may require the Contractor to address one or all of the following items: 1) Specific Management and/or Technical Approach for the task order; and/or, 2) Specific Key Positions being used for the task order (including any resumes or biographical information required for Key Positions not already accepted in the ID/IQ). The technical evaluation criteria within a solicitation may not be limited to these two criteria.

The Contractor is not authorized to commence performance prior to issuance of the Order by the Contracting Officer.

GUARANTEED ID/IQ MINIMUM: $10,000.00

ID/IQ MAXIMUM: $95,000,000.00

ORDERING AUTHORITY

a. The DOI/IBC/AQD will not delegate ordering authority for orders issued against this contract to any warranted Government contracting officers outside of DOI/IBC/AQD.

b. All orders are subject to the terms and conditions of the original contract, as amended. In the event of a conflict between an order and the contract, the contract will take precedence.

c. All costs associated with preparation, presentation, and/or discussion of the Contractor’s order proposal will be at the Contractor’s expense and will not be directly charged to the Government.

d. No work will be performed and no payment will be made except as authorized by an Order.

PROCEDURES FOR PLACING AN ORDER

This section provides simple steps necessary to place an order under the BIO Assistance contract.

Step 1: Scope Determination

First, determine if the requirement is within scope of the BIO Assistance contract by reviewing the scope and requirements in the ID/IQ Performance Work Statement.

Step 2: Prepare Performance Work Statement (PWS) or Statement of Objectives (SOO)

Here are some salient points to consider when drafting your requirements:

· Scope of work to be performed

· Performance objectives, to include any Service Level Agreements specific to the order

· Management and Technical requirements

· Key Personnel Requirements

· Deliverables, if any

· Period of performance. Note the period of performance of task orders issued against the ID/IQ may extend beyond the period of performance of the ID/IQ contract as long as the task order was awarded within the ID/IQ contract period of performance.

Step 3: Prepare the Request for Proposal (RFP)

Follow established DOI procedures for preparing an RFP, including any internal policies and procedures related to acquiring IT products and services. Consider the following:

· Estimate the value of the order. Recommend including language in the RFP which indicates the intent to seek additional discounts for orders.

· Evaluation Criteria. This will be specified within each individual order. For those determined to be evaluated based on best value determination, consider including some combination of technical capability, price, and/or past performance when crafting best value evaluation factors.

Step 4: Issue the RFP

Step 5: Evaluate the Proposal

Step 6: Prepare Award Documentation and Award the Order

Step 7: Send a copy of the Award Send a copy of the award to the ID/IQ Contracting Officer Ms. Shannon Griffin at Shannon_griffin@ibc.doi.gov.

3 Attachment #11 Source Selection Information – See FAR 2.101 and 3.104