County of Orange, OC Community Resources

Invitation for Bid for Custom Sign Fabrication Services IFB # IFB-012-3006405-CC2

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Community Resources

PROCUREMENT SERVICES

601 N Ross St, 6th Floor

Santa Ana, CA

92701

Date: Friday, July 17, 2026

INVITATION FOR BIDS

FOR: CUSTOM SIGN FABRICATION SERVICES

BID MUST BE RECEIVED BEFORE:

August 14, 2026 / 2:00 am

IFB # IFB-012-3006405-CC2

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - Model Contract-IFB-012-3006405-CC2 -Custom Sign Fabrication Services- Final

Invitation for Bid for Custom Sign Fabrication Services

County of Orange IFB

OC Community Resources - Custom Sign Fabrication Services, IFB-012-3006405-CC2

SECTION 1. General Information

1.1 BACKGROUND

Brief description of project.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Carlos Corona, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, July 31, 2026 before 2:00 am.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Carlos Corona, carlos.corona@occr.oc.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

mailto:procurement-support@opengov.com

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Carlos Corona at carlos.corona@occr.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Carlos Corona at carlos.corona@occr.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Carlos Corona at carlos.corona@occr.oc.gov, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that mailto:CPOAppeals@ocgov.com shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

OC PARKS Custom Sign Fabrication Services SPECIFICATIONS

Part 1 – General

1.1 SUMMARY

A. Introduction: This Contract is for the production and mounting of specific signage defined by sign-types at various OC Parks facilities. Contractor shall furnish all labor, materials, tools, and equipment required for the provision, production, and mounting of the designated sign within each facility. Sign specifications: Contractor shall ensure that metal signs will be manufactured using specifications referenced herein as Attachment C – Sign Specifications as a basis for materials, connections, and fabrication techniques.

1. Signage Specifications and Signage Design Drawings:

The specifications state the technical description of the minimum quality and performance required of signage and graphic elements.

The design drawings show design intent only, with visual details and typical mounting conditions for signage and graphic elements.

1.2 SUBMITTALS

A. Shop Drawings

1. Contractor shall provide shop drawings for each sign type in the Design Drawings for review and written approval before fabrication.

a. Shop Drawings shall include the following: Shop instruction drawing on vendor's title block showing exactly how the sign will be made: exact materials; techniques; processes; dimensions; internal structure; welds; connections; fasteners; mounting details; access panels, and other pertinent information.

b. Include a message listing with all forms, symbols, and text to be used. Message listing to correspond to the numbering system shown on Signage Location Plans, and Signage Design Drawings.

B. Colors and Material Samples

1. If required, Contractor shall submit samples for review and approval. Identify each sample with the sign type number to which the sample applies.

a. Paint samples, 6" x 6", on actual specified materials to match color, texture, and finish.

b. Each type of exposed metal is used for major elements of work with a respective finish.

c. Each type of plastic (acrylic, polycarbonate, PVC) is used for major elements of work with respective finishes.

d. Each type of adhesive plastic film includes die-cut designs.

e. Decorative hardware, including bolt heads, nail heads, screw heads, rivets, and similar exposed items.

f. Three (3) copies of Manufacturer's Certificates of Material Standards to meet all

Code and Ordinance Requirements.

C. Artwork

1. Contractor shall provide all sign-type artwork, including films, typesetting, variations in required map art with graphic images, text, borders, and shapes. Contractor artwork to be generated based on samples of template electronic art files provided as guides for actual production art.

1.3. QUALITY ASSURANCE

A. Contractor shall comply with all laws, ordinances, rules, regulations, and orders of any public authority having jurisdiction over this work.

1.4. MAINTENANCE – MATERIALS AND DOCUMENTATION

A. Contractor shall provide warranty for all work against failure because of faulty materials, workmanship, fading, cracking, warping, warping, delaminating, rusting, corroding, and structural failure for a period of one year from the date of acceptance by the County.

1.5. ADA

1. Braille is shown for design placement only. It shall be the responsibility of the sign fabricator to translate and produce from the Contract Documents all tactile and pictorial symbols in accordance with the 2010 ADA Standards.

PART 2 PRODUCTS

2.1 GENERAL

A. The work as herein identified, requires the manufacture and/or purchase of; and delivery, mounting and/or application of: Signage and Environmental Graphics as part of the Orange

County Parks Signage and Graphics Master Plan.

2.2 MATERIALS – METALS

A. Steel:

1. Exposed, painted locations and bending/formed uses: Stretcher-leveled, stainless steel, galvanized steel, with phosphate or other specialty treatment for maximum paint adherence, ASTM A591, commercial or drawing quality, Coating Class C.

2. Steel shapes: ASTM A36, A53, A500, A501 hot-rolled or cold rolled shapes, plates and tubes in sizes indicated on Design Drawings.

B. Aluminum:

1. Sheet and Extruded Aluminum: Provide alloy and temper consistent with specific fabrication and finishing processes.

2. Bars, rod, wire, and shapes: ASTM B221

3. Pipe and tubing: Seamless, minimum Schedule 40 or equivalent wall thickness

a. Non-structural: ASTM B210 and ASTM B241.

b. Structural: ASTM B429.

C. Corten:

1. Corten A or B steel extrusion and sheeting to meet Federal Specifications ASTM A242 and

ASTM A588. Finishes are as specified on Signage Design Drawings.

D. Metal thickness: Provide metal thickness indicated on Design Drawings.

2.3 MATERIALS – SCREEN PRINTING

A. Opaque Inks:

1. Provide opaque ink as manufactured by:

a. Matthews Paint Company

b. 3M Products, Inc.

c. Or approved equal

2. Opaque inks: Multi-component, catalyzed, thermosetting, ultraviolet-curing, or similar high performance, chemical-resistant, colorfast screening inks. Provide specific types/versions suited for specific/intended applications as recommended by screening ink manufacturer (e.g., ultraviolet-resistant for exterior applications, flexible for fabric and similar soft substrates).

B. Transparent ink: As manufactured by 3M or approved equal.

C. Screen material for screen printing process:

1. Stainless steel, nylon or polyester with 250 lines per inch, or finer.

2. Use 16 XX screen for printing on cloth fabric.

3. Screen Printing for 3M retroreflective sheeting Series 3970:

a. 3M Ink Series 880 (no known equal)

b. Series 880 process colors can be screen processed at 60-100 F at a relative humidity of 20-50%.

Use of PE 157 screen mesh with a fill pass.

2.4 MATERIALS – PRIMERS AND PAINTS

A. Provide and use linear polyurethane paint or manufacturer’s equivalent by:

1. Matthews Paint Co., Kenosha, WI

2. PPG Paint Co., Pittsburg, PA

3. Or approved equal.

CMYK Colors

MP# Color

Name

C M Y K Hunt

Ref #

Facility

10245 Green

Racer

72 2 100 0 1R Regional/Urban

20008 Nature’s

Green

84 22 100 8 2R Regional/Urban

823 Statue

Bronze

65 49 94 48 3R Regional/Urban

855 Machine

Orange

8 57 95 0 1W Wilderness/Natural

5462 Deep

Russet

28 58 100 26 2W Wilderness/Natural

13200 James

Brown

41 18 87 55 3W Wilderness/Natural

17 Monserrat

Blue

83 27 33 2 1B Beach/Coastal

13704 Rotterdam

Blue

90 70 38 13 2B Beach/Coastal

5765 Bison

Gray

66 0 55 34 3B Beach/Coastal

2102 Clark

Yellow

1 12 90 0 1H Historic

142 Golden

Oldie

12 20 76 2 2H Historic

7458 Cast

Bronze

54 100 84 65 3H Historic

27386 Verizon

White

1 24 2 1 4 General

7102 Deep

River

15 60 14 64 5 General

33653 Black

Stallion

100 22 10 100 6 General

3543 Ruby

Laser

4 75 8 7 General

8091 Yellow

Blast

1 97 1 8 General

192 Southern

Clay

3 93 20 9 General

20008 Nature’s

Green

84 100 8 10 General

PMS

288c

11 General

PMS 6c Cool Gray 12 General

10206 Lead Pipe 17 19 19 44 13 General

2.5 MATERIALS – POST ALTERNATES

A. Posts:

1. Cedar, sealed with Cabot Bleaching Oil #3241 to accelerate the natural weathering process of uncoated exterior wood. No bark as approved by County.

B. Posts:

2. Douglas Fir, pressure treated, with natural weathered finish and clear stain sealer as approved by County.

C. Posts:

A. Electrogalvanized coatings on iron and steel products in accordance with reference ASTM A123.

D. Posts:

1. Aluminum with primed and painted as approved by County.

D. Posts:

2. Corten steel with natural weathered finish as approved by County.

2.6 MATERIALS - MISCELLANEOUS

A. Cement for acrylic plastic: Weld-On Part No. 4 cement by Industrial Polychemical Co. or approved equal.

B. Epoxy: Two-part, catalyzed; provide fast-setting, high-strength, flexible, high viscosity, or other specific types as necessary and approved by County.

C. Tape: Double-coated, high-strength acrylic adhesive foam tape, 3M VHB+ tape or approved equal.

PART 3 EXECUTION

3.1 FABRICATION / MOUNTING - GENERAL

A. Contractor shall do all fabrication and site installation work under the strict guidelines of

County to preserve all historic properties. Methods of mounting signs to historic buildings or structures need to be approved by County and comply with secondary interior studs for treatment of historic properties.

1. Remove Existing Sign Panel (where applicable): Work shall consist of removing and disposing existing panels. Not all new signs are replacements. Existing signs shall not be removed until the replacement signs are ready to be installed immediately.

2. Mounting New Sign Panel: This work shall consist of furnishing and mounting sign panels on new signposts, complete with fastening and mounting hardware at the locations shown on the OC Parks

Master Plan pages as provided by the County: TBD - at time of task order.

B. It is intended that the workmanship be of the highest quality obtainable by the respective trades and crafts experienced in the fabrication of signs.

C. Finished work shall be of the highest quality to pass eye-level examination and scrutiny. Scratches, paint drips or sags and other visual defects are not acceptable.

D. Sign and Copy Application: Elements shall be crisp, sharp, clean, and free from "ticks," discontinuous curves, line waver, and similar type imperfections.

1. Letterforms shall conform to prescribed proportions.

2. Whenever possible, messages should be set full-size.

3. Letterforms shall be aligned to maintain a baseline parallel to the sign format, with margins and layout as indicated on Design Drawings and approved shop drawings.

4. Finish welds on exposed surfaces to be imperceptible in the finished work.

5. Except as indicated or directed otherwise, finish surfaces smooth.

6. Surfaces that are intended to be flat shall be without bulges, depressions, oil canning, or other physical deformities; use thicker materials or other means of stiffening or reinforcement to achieve the intended results.

7. Surfaces that are intended to be curved shall be smoothly free flowing to the required shapes.

8. Make signs tight-fitting, between parts and sections, and with adjacent surfaces.

9. Isolate dissimilar materials. Exercise particular care to isolate non-ferrous metals from ferrous metals, including fasteners.

10. The Contractor shall take particular care to ensure that exposed edges of all metal and acrylic shapes with which the user can come into head or body contact shall be minimally eased (rounded) to remove sharp corners, edges, and protrusions. Maximum radius not to exceed 1/16”.

3.2 INSPECTION

A. County reserves the right to inspect work in the fabrication shop in progress and before it is shipped to the job site for installation.

1. Shop inspection of ancillary signage cabinets, structures, supports, mounting components, letters, and graphic elements is required, particularly for welded cantilever, overhead or free-standing sign structures. The inspections should ensure that the structures conform to the design drawings and that details such as drain holes, bolt holes, connection details, and welds are properly executed. Overall member configuration, alignment, and coating condition should also be checked. Vendor detail drawings and calculations should be reviewed for conformance with the Signage General Specifications and to identify poor details, materials or finishes before starting fabrication.

B. Contractor shall inspect mounting locations for conditions that will adversely affect execution, performance, and quality of work, and shall not proceed with installation until unsatisfactory conditions have been corrected.

3.3 PRELIMINARY SITE CONDITIONS

A. Examination: Contractor shall assess all on-site mounting conditions. Tasks include and are not limited to performing condition inspections, evaluating building envelopes, interior building components and systems; reviewing and evaluating, if available, existing drawings and documents; compiling lists of findings; conducting structural investigations, probes, tests and analysis at all signage installation locations. If actual field conditions vary from those anticipated, adjustments shall be made as needed within the parameters of these Specifications. Contractor shall notify the County’s Project Manager prior to commencement of work for any conditions that will adversely affect execution, performance, and quality of work, and shall not proceed with installation until all unsatisfactory conditions have been corrected.

B. Preparation:

1. Contractor shall protect exposed finish surfaces of hanging items from damage resulting from fabricated hanging/support assemblies.

2. Additionally, prepare hanging items to receive proper attachments in accord with Contract

Drawings and approved submittals.

C. Mounting work shall be in accordance with approved shop drawings, if applicable.

3.4 Specifications

A. Attachment C – Sign Specifications

3.5 CONTRACTOR RESPONSIBILITIES

A. Contractor shall ensure all precautions for safety are taken.

B. All Contractor vehicles parked on site shall be secure at all times.

C. Contractor shall furnish, install, and maintain all signage, warning devices, barricades, cones, etc. to protect the public, County Staff, and its workers during the performance of this contract.

D. All tools and materials shall remain in Contractor’s possession at all times.

E. All material that could inflict injury shall continuously be cleaned as work progresses.

F. All work areas shall be secured before the end of each workday.

G. Contractor employees are to smoke only in designated areas and are not to use profanity or other inappropriate language while on site.

H. Contractor shall dispose all removed material in accordance with Local, State and Federal regulations.

I. Upon execution of each task order, Contractor shall be responsible for the delivery and mounting within 30 calendar days or sooner, unless County's Project Manager authorizes an extension of time in writing.

J. Contractor shall contact the County’s Project Manager two weeks before the anticipated shipment date to schedule the delivery date(s), location(s), and time(s).

K. Contractor shall coordinate all phases of mounting with the County’s Project Manager.

L. Contractor shall be responsible for all equipment necessary for the unloading of materials when delivered.

M. Contractor’s delivery driver may be required to drop off products at various locations within the facility, on coordination with Project Manager, Park Ranger, and Contractor.

3.6 TASK ORDERS

A. Upon the execution of each task order, Contractor shall submit proof to Project Manager prior to producing sign(s).

B. Contractor shall only produce sign(s) after receiving written approval from Project Manager.

3.7 REQUIREMENTS

A. Damage or Missing Items:

1. County will require five (5) working days to inspect signage and notify Contractor of any deficiencies, discrepancies or damage discovered with finished products. Contractor shall be responsible for absorbing any costs incurred with inferior-quality end product and/or damaged signage materials.

B. Warranty:

1. Contractor shall warrant that signs will be free from defects in material, workmanship, and construction for a period of one (1) year.

3.8 CONTRACTOR REQUIREMENTS

A. Location: Contractor shall provide a stocking location to be open for walk-in and on-demand orders. At a minimum of eight (8) hours per day, five (5) days a week, Monday through Friday.

B. Responsive Service: Upon request and approval by County's Project Manager, Contractor shall dispatch qualified personnel to any County location identified in this Scope of Work to perform sign mounting and correct deficiencies associated with the fabrication, delivery, or mounting of signage.

Contractor shall respond to and resolve any issues identified by the County within two (2) business days following notification by the County, unless otherwise approved in writing by County's Project Manager.

PART 4 LOCATIONS

4.1 LOCATIONS LIST

Aliso and Wood Canyons

Wilderness Park

28373 Alicia Parkway Laguna Niguel 92677

Arden Modjeska House Historic

Site

29042 Modjeska Canyon

Road

Silverado 92676

Capistrano Beach

35005 Beach Road Capo Beach 92675

Carbon Canyon Regional Park

4442 Carbon Canyon Road Brea 92823

Ronald W. Caspers Wilderness

Park

33401 Ortega Highway San Juan

Capistrano

92675

Ralph B. Clark Regional Park

8800 Rosecrans Avenue Buena Park 90621

John Cooper Archeo Paleo Center

1141 E. Chestnut Santa Ana 92701

Ted Craig Regional Park

3300 State College Boulevard Fullerton 92835

Dana Point Harbor/OC Sailing and

Events Center

34451 Ensenada Place Dana Point 92629

Featherly Regional Park

24001 Santa Ana Canyon

Anaheim 92808

Harriett M. Wieder Regional Park

19251 Seapoint Avenue Huntington Beach 92648

Heritage Hill Historic Park

25151 Serrano Road El Toro 92630

Irvine Lake

4621 E. Santiago Canyon

Irvine Ranch Historic Park

13042 Old Myford Road Irvine 92602

Irvine Ranch Open Space

13333 Black Star Canyon

Irvine Regional Park

1 Irvine Park Road Orange 92869

George Key Ranch Historic Park

625 W. Bastanchury Road Placentia 92870

Laguna Coast Wilderness Park

18751 Laguna Canyon Road Laguna Beach 92651

Laguna Niguel Regional Park

28241 La Paz Road Laguna Niguel 92677

William R. Mason Regional Park 18712 University Drive Irvine 92612

Mile Square Regional Park

16801 Euclid Fountain Valley 92708

Bayside Beach/Newport Harbor

1901 Bayside Drive Newport Beach 92625

Orange County Zoo

Old Orange County Courthouse

211 W. Santa Ana Boulevard Santa Ana 92701

O'Neill Regional Park

30892 Trabuco Canyon Road Trabuco Canyon 92678

Ramon Peralta Adobe Historic Site

6398 E. Santa Ana Canyon

Anaheim 92807

Peters Canyon Regional Park

8548 E. Canyon View

Avenue

Orange 92869

Regional Trails & Bikeways

Thomas F. Riley Wilderness Park

30952 Oso Parkway Coto de Caza 92679

Salt Creek Beach

33333 S. Pacific Coast

Highway

Dana Point 92629

Santiago Oaks Regional Park

2145 Windes Drive Orange 92869

Dana Strands Beach

33333 S. Pacific Coast

Highway

Dana Point 92629

Sunset Harbor

2901 Edinger Avenue Huntington Beach 92649

Talbert Regional Park

1299 Victoria Avenue Costa Mesa 92627

Tri-City Regional Park

2301 Kraemer Boulevard Placentia 92870

Upper Newport Bay Nature

Preserve

2301 University Drive Newport Beach 92660

Whiting Ranch Wilderness Park

26707 Portola Parkway Foothill Ranch 92610

Yorba Regional Park

7600 E. La Palma Anaheim 92807

Historic Yorba Cemetery 6749 Parkwood Court, Yorba Linda 92886.

A. Service Location Adjustments and Operational Flexibility.

1. Temporary modifications: The County shall have the right to modify Contractor’s service locations, at its sole and absolute discretion based on operational requirements, provided

County gives Contractor 24 hours advance notice of any changes, the services are provided at a location identified herein, and the modification does not cause the costs incurred under this

Contract to exceed the Contract’s Not-To-Exceed Limit. County shall provide notice of such temporary changes to Contractor in writing. Contractor shall promptly accommodate and implement these changes.

2. Emergency modifications: In the event of an emergency or unforeseen emergency, such as a water leak or threat to health and safety, the County may immediately request Contractor reassign personnel or alter shift hours without prior notice. Contractor shall make all commercially reasonable efforts to comply instantly.

3. Amendments: If permanent changes, modifications or adjustments are required to the service locations described herein, County and Contractor shall execute an amendment to the

Contract.

4. Costs: All changes, modifications, and adjustments described in this Attachment A, section 4, (Service Location Adjustments and Operational Flexibility) shall be provided at the standard rates stated in the Contract, as applicable, and without additional administrative costs.

PART 5 ADDITIONAL WORK/MISCELLANEOUS CLAUSE

A. Additional Work

Upon County request, Contractor shall submit supplemental proposals for Additional Work related to custom sign fabrication not called for under the Scope of Work of this Contract. Contractor must obtain

County Project Manager’s written approval prior to commencing any additional work.

County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

Upon completion of any additional work, whether by Contractor or an alternative source, County’s

Project Manager or designee and Contractor will inspect the finished product at no additional cost to

County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

B. Miscellaneous Clause

Miscellaneous commodities related to custom sign fabrication may be obtained at County’s request.

Contractor shall provide a written quote and obtain authorized County approval. Contractor under no circumstance shall provide any commodities without prior written authorized County approval.

Additional delivery locations may be added or deleted at any time with no penalty to County.

County may elect to accept substitute like commodities, commodities of equal or better quality and/or brand, costing equal or less than the original contracted commodities as set forth in this Contract with written authorized County approval. Substitute like commodities that cost more will require prior authorized approval from County before any substitution will take place.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

PRICE SCHEDULE

Line items 1 through 21 in this table shall be used to determine the final contract award. The County is seeking volume pricing for line items with a quantity of 2-5 (reason for second Quantity column named

Quantity per Model Contract). Enter $1.00 for line item 22.

Line Item Description Quantity per Model

Contract

Quantity Unit of

Measure Unit Cost Total

1 Existing Sign Removal

Labor

1 1 HR

2 Sign Panels per Hunt

Design “I-20

Secondary Site

ID”Specifications

(Attachment C– Sign

Specifications)

1 1 EA

3 Sign Panels per Hunt

Design “I-20

Secondary Site ID”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

4 Mounting of Signs per

Hunt Design “I-20

Secondary Site ID”

Specifications

(Attachment C– Sign

Specifications)

1 1 EA

5 Mounting of Signs per

Hunt Design “I-20

Secondary Site ID”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

6 Sign Panels per Hunt

Design “M-230

Primary Vehicular

Directional”

Specifications

(Attachment C–Sign

Specifications)

1 1 EA

Line Item Description Quantity per Model

Contract

Quantity Unit of

Measure Unit Cost Total

7 Sign Panels per Hunt

Design “M-230

Primary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

8 Mounting of Signs per

Hunt Design “M-230

Primary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

1 1 EA

9 Mounting of Signs per

Hunt Design “M-230

Primary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

10 Sign Panels per Hunt

Design “M-231

Secondary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

1 1 EA

11 Sign Panels per Hunt

Design “M-231

Secondary Vehicular

Directional”

Specifications

(Attachment C– Sign

2-5 1 EA

Line Item Description Quantity per Model

Contract

Quantity Unit of

Measure Unit Cost Total

12 Mounting of Signs per

Hunt Design “M-231

Secondary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

1 1 EA

13 Mounting of Signs per

Hunt Design “M-231

Secondary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

14 Sign Panels per Hunt

Design “M-232

Tertiary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

1 1 EA

15 Sign Panels per Hunt

Design “M-232

Tertiary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

16 Mounting of Signs per

Hunt Design “M-232

Tertiary Vehicular

Directional”

Specifications

(Attachment C– Sign

1 1 EA

Line Item Description Quantity per Model

Contract

Quantity Unit of

Measure Unit Cost Total

17 Mounting of Signs per

Hunt Design “M-232

Tertiary Vehicular

Directional”

Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

18 Sign Panels per modified Hunt Design

“I-35 Secondary Area

ID” Shelter or Group

Area ID Specifications

(Attachment C– Sign

Specifications)

1 1 EA

19 Sign Panels per modified Hunt Design

“I-35 Secondary Area

ID” Shelter or Group

Area ID Specifications

(Attachment C– Sign

Specifications)

2-5 1 EA

20 Mounting of Signs per modified Hunt Design (

“I-35 Secondary Area

ID” Shelter or…