CTR078399.M25-0028_Evaluation_Documents_Enviro_Monitor_Control_Sys___Intrusion_Detection_Sys_CN.pdf

Quote History

ADVANCED MONITORING METHODS

M25-0028

Supplier Proposal Status Documents Proposal Progress Submitted (UTC-7) Total

ADVANCED MONITORING

METHODS Proposal # 1 Submitted 1 100% 8/13/2025 $12,910.00 USD

Procurement File: DEMA BPM007060/M25-0028 RE: Contract Award Recommendation – Enviro Monitor Control Sys & Intrusion Detection Sys CN

Katie Hobbs Brig Gen John A. Conley Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM007060/M25-0028

FROM: Robert Coleman, Procurement Specialist

DATE: August 18, 2025

RE: Contract Award Recommendation – Enviro Monitor Control Sys & Intrusion Detection Sys CN

PROCUREMENT TYPE: Invitation for Bid (IFB) A.R.S. 41-2533 (Competitive Sealed Bidding)

Anticipated Contract Award Date: August 22, 2025

RECOMMENDED AWARDED CONTRACTOR(S): Advanced Monitoring Methods.

The Scope of Work for this solicitation is: Enviro Monitor Control Sys & Intrusion Detection Sys CN. Set- Aside contracts were considered but not appropriate for this Scope of Work.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2533 (Competitive Sealed Bidding) of the Arizona Procurement Code. It has been determined Advanced Monitoring Methods quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Enviro Monitor Control Sys & Intrusion Detection Sys CN

2. The Invitation for Bid DEMA BPM007060 was issued on July 22, 2025 through the Arizona Procurement Portal (APP) website. The notification of the Invitation for Bid was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on August 06, 2025 at 10:00 AM which 2 supplier(s) attended including the recommended supplier.

5. The quote was opened on August 14, 2025 officially at 3:00 pm (AZ Time) in Arizona Procurement Portal

(APP).

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

RE: Contract Award Recommendation – Enviro Monitor Control Sys & Intrusion Detection Sys CN

6. The following suppliers responded by the solicitation due date and their prices were as:

01 M25-0028 Base Bid: Price shall be PER IGLOO. Camp Navajo

Environmental Monitoring Control System and Intrusion Detection System Upgrade/Replacement. Parts, Assembly

1 Each

$ 2,000

02 M25-0028 Price shall be PER IGLOO. Extended Warranty Year One

(1) (Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 150

03 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Two

(2) ((Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 150

04 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Three

(3) (Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 150

05 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Four

(4) (Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 150

06 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Five

(5) (Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 150

07 M25-0028 Price shall be PER IGLOO. Preventative Yearly Maintenance (Level One Standard Maintenance)

1 Annual per Igloo

$ 250

08 M25-0028 Price shall be PER IGLOO. Monthly Monitoring (Level One Standard Monitoring)

1 Each $ 55

09 M25-0028 Price shall be PER IGLOO. Emergency Service Call (Level One Standard and Level Two Enhanced)

1 Annual per Igloo

$ 2,000

10 M25-0028 Price shall be PER IGLOO. Preventative Yearly Maintenance (Level Two Enhanced Maintenance)

1 Each $ 250

11 M25-0028 Price shall be PER IGLOO. Monthly Monitoring (Level Two Enhanced Monitoring)

1 Each $ 85

12 M25-0028 Create a weekly and monthly report from data gathered from the IDS/EMCS system. Pricing includes report development, implementation and oversight, testing and

1 Each $ 4,500

13 M25-0028 Services include programming required to customize or upgrade monitoring system data collection and reporting.

1 Each $ 3,000

14 M25-0028 Sales Tax 1 Each $ - 15 M25-0028 Cellular Service Fees 1 Each $ 20 16 M25-0028 Field Service Technician Rates 1 Each $ 85 17 M25-0028 Programming Technician Rates 1 Each $ 100 18 M25-0028 Project Management or Special Studies 1 Each $ 140 19 M25-0028 35 AmpHr Batteries 1 Each $ 130 20 M25-0028 Power supply and logger upgrade for Air Force igloos 1 Each $ 500 21 M25-0028 Monthly, On-Site Maintenance activities for full week 1 Each $ 7,400

As Requested $ 88,800

As Requested As Requested As Requested

$ 44,160

As Requested

$ 65,280

$ 4,500

$ 3,000

$ 79,200

As Requested

$ 46,000

$ 27,600

$ 27,600

$ 46,000

$ 27,600

$ 27,600

$ 27,600

As Requested

7. The supplier being recommended for the award of this contract has not been listed under the Arizona State

Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

8. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

9. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

10. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

RE: Contract Award Recommendation – Enviro Monitor Control Sys & Intrusion Detection Sys CN

Robert Coleman Procurement Specialist

CONCUR:

Richard Schreck Chief Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to Advanced Monitoring Methods for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from Advanced Monitoring Methods, is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Invitation for Bid (IFB) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

No further action will be taken pending your reply.

Approve Award as Recommended Date Disapprove Award as Recommended Date

TAYLOR.DOUGLAS.A

RTHUR.1626073111

Digitally signed by

TAYLOR.DOUGLAS.ARTHUR.1626073111

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=TAYLOR.DOUGLAS.ARTHUR.1626073111 Date: 2025.08.21 13:38:51 -07'00'

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Katie Hobbs Governor

Brig Gen John A. Conley The Adjutant General

MEMORANDUM

TO: File BPM007060/M25-0028, Enviro Monitor Control Sys & Intrusion Detection FROM: Robert Coleman, Procurement Specialist DATE: August 18, 2025 RE: Only One Offer Received – R2-7-B309

DEMA sent the quote to 99 suppliers and one quote was received.

In accordance with R2-7-B309 of the Arizona Procurement Code, it has been determined the one bid received is in the best interest of the State for the following reasons:

1. The price/fee received is fair and reasonable and,

2. The offer is responsive and,

3. The offeror is responsible and

4. Other bidders had adequate time (approximately 22 days) to prepare their bids;

Therefore, the one bid/proposal received will be accepted and a contract awarded to: Advanced Monitoring Methods

_______________________ ____8/18/2025___________________ Robert Coleman Date Procurement Specialist

CONCUR:

Richard Schreck Date Chief Procurement Officer

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DIVISION OF STATE ACTIVITIES – PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

August 18, 2025

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