CTR078399.M25-0028_Award_Documents_Enviro_Monitor_Control_Sys___Intrusion_Detection_Sys_CN.pdf

Katie Hobbs Brig Gen John A. Conley Governor The Adjutant General

August 21, 2025

Advanced Monitoring Methods LLC 850 Shady Oak Lane Castle Pines, Colorado 80108 Attn: Tom Branch Email: tom@advm2.com

Re: NOTICE OF INTENT TO AWARD: Enviro Monitor Control Sys & Intrusion Sys

BPM007060/M25-0028

Tom, The purpose of this letter is to inform you that the Arizona Department of Emergency and Military Affairs intends to award to your firm a contract for the above referenced solicitation.

Prior to making the formal award and issuing the resultant purchase order, you must provide:

1. Certificate(s) of Insurance.

2. Workers Compensation Documentation.

Each of these documents/forms must be provided within five (5) calendar days after receipt of this letter.

The Arizona Department of Emergency and Military Affairs must be named as the certificate holder and as the additional insured on the certificate of insurance. The insurance certificate must be provided on an ACORD form (or equivalent format approved by the State of Arizona). Additionally, your firm must maintain the minimum coverage limits stated in the contract/solicitation throughout the contract performance period. A minimum thirty

(30) day cancellation notice must be provided for any change or modifications to the required insurance coverage(s).

You are hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until you receive an executed purchase order or contract release document.

If you have questions, I may be reached by email, robert.coleman@azdema.gov.

Sincerely, Robert Coleman Procurement Specialist

Cc: Electronic File

STATE OF ARIZONA

DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3495 mailto:tom@advm2.com mailto:robert.coleman@azdema.gov

EMCS & IDS at Camp Navajo AUGUST 2025 State of Arizona DEMA

Deputy Asst Director Louis Anaya 08/21/2025

CTR078399/M25-0028

08/22/2025

Table 3: Cost Summary Code Label QTY Billing Period Delivery Date Unit Price Amount/Year* Delivery Date_1

01 M25-0028 Base Bid: Price shall be PER IGLOO. Camp Navajo Environmental Monitoring Control System and Intrusion Detection System Upgrade/Replacement. Parts, Assembly

1 Each As Requested $ 2,000 As Requested As Requested

02 M25-0028 Price shall be PER IGLOO. Extended Warranty Year One

(1) (Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2025 $ 150 $ 27,600 8/15/2021

03 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Two

(2) ((Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2026 $ 150 $ 27,600 8/15/2022

04 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Three

(3) (Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2027 $ 150 $ 27,600 8/15/2023

05 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Four

(4) (Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2028 $ 150 $ 27,600 8/15/2024

06 M25-0028 Price shall be PER IGLOO. Extended Warranty Year Five

(5) (Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2029 $ 150 $ 27,600 8/15/2025

07 M25-0028 Price shall be PER IGLOO. Preventative Yearly Maintenance (Level One Standard Maintenance)

Annual per

Igloo 8/16/2025 $ 250 $ 46,000 8/15/2026

08 M25-0028 Price shall be PER IGLOO. Monthly Monitoring (Level One Standard Monitoring)

1 Each 8/16/2026 $ 55 $ 79,200 Annually

09 M25-0028 Price shall be PER IGLOO. Emergency Service Call (Level One Standard and Level Two Enhanced)

Annual per

Igloo 8/16/2025 $ 2,000 As Requested Annually

10 M25-0028 Price shall be PER IGLOO. Preventative Yearly Maintenance (Level Two Enhanced Maintenance)

1 Each 8/16/2025 $ 250 $ 46,000 Annually

11 M25-0028 Price shall be PER IGLOO. Monthly Monitoring (Level Two Enhanced Monitoring)

1 Each 8/16/2025 $ 85 $ 65,280 Annually

12 M25-0028

Create a weekly and monthly report from data gathered from the IDS/EMCS system. Pricing includes report development, implementation and oversight, testing and follow up of data collected.

1 Each 8/16/2025 $ 4,500 $ 4,500 Throughout

Contract

13 M25-0028 Services include programming required to customize or upgrade monitoring system data collection and reporting.

1 Each 8/16/2025 $ 3,000 $ 3,000 Throughout

Contract

14 M25-0028 Sales Tax 1 Each 8/16/2025 $ - $ - 15 M25-0028 Cellular Service Fees 1 Each 8/16/2025 $ 20 $ 44,160 Annually 16 M25-0028 Field Service Technician Rates 1 Each 8/16/2025 $ 85 As Requested As Requested 17 M25-0028 Programming Technician Rates 1 Each 8/16/2025 $ 100 As Requested As Requested 18 M25-0028 Project Management or Special Studies 1 Each 8/16/2025 $ 140 As Requested As Requested 19 M25-0028 35 AmpHr Batteries 1 Each 8/16/2025 $ 130 As Requested As Requested 20 M25-0028 Power supply and logger upgrade for Air Force igloos 1 Each 8/16/2025 $ 500 As Requested As Requested 21 M25-0028 Monthly, On-Site Maintenance activities for full week 1 Each 8/16/2025 $ 7,400 $ 88,800 Annually

* Based on 52 Navy Igloos, 12 AFMC igloos, and 120 Air Force Igloos

7.2. Cost Breakout

Most of the costs are straight-forward and broken out in a pattern consistent with the previous contract. Pricing was based on cost of living increases and prices are fixed through the term of the contract. We are fixing the warranty costs for the lifetime of the contract. Additionally, we have increased the monthly igloo operations costs (Items 08 M25-0028 and 11 M25-0028) to adjust for cost of living increases over the past 10 years and to cover the additional cellular costs. The technology upgrade, enhanced speed, sector independence, and reduced equipment cost reduction support this approach.