CTR078035_Contract_Amendment_1.pdf
PDF 448 KB Posted
- Attached to
- Master Agreement AZ|CTR078035
- Contract number
- CTR078035
- Issued by
- Arizona
About this file
This is a Contract Amendment (Amendment No. 1) issued by the Arizona Department of Economic Security for the Refugee Program – Refugee School Impact initiative. The contracting parties are the Arizona Department of Economic Security and Lutheran Social Services of the Southwest. The amendment modifies the existing contract CTR078035 for the period of August 18, 2025 through September 30, 2026.
The amendment revises and replaces the Itemized Service Budget with updated reimbursement ceilings for two geographic areas: Maricopa County is allocated $578,924.41 and Pima County is allocated $385,947.60, for a combined total of $964,872.01. The budget reflects personnel and employee-related expenses, professional and outside services, travel, space, materials and supplies, and indirect costs. Maricopa County staffing includes 6.33 full-time equivalents (FTEs) comprised of case management and administrative positions, while Pima County includes 4.43 FTEs. Both budgets allocate funds for outreach, education services, tutoring, field trips, counseling, professional training, volunteer recognition, mileage reimbursement at $0.70 per mile, and rent and operations expenses. Indirect costs are calculated at 15 percent on eligible case management and administrative costs. All other contract requirements, specifications, and terms and conditions remain unchanged.
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR078035 One (1)
DESCRIPTION/ LABEL: Refugee Program – Refugee School Impact
CONTRACTOR NAME: Lutheran Social Services of the Southwest
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
In accordance with the Special Terms and Conditions, Section 27, Levels of Service, the purpose of this amendment is to revise and replace the Itemized Service Budget for the period of August 18, 2025 through September 30, 2026.
The Funding allocations are as follows:
a) The Refugee School Impact reimbursement ceiling for Maricopa County is $578,924.41.
b) The Refugee School Impact reimbursement ceiling for Pima County is $385,947.60.
The Itemized Service Budgets are attached as part of this amendment.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
Contractor: Lutheran Social Services of the Southwest 9/22/2025
CTR078035 Admendment 1 578,924.41$
Revised 3800-031-0570
BPM006628 Contract: CTR078035
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) FTE Level Position Title Total Salary for the Contract Period per
FTE ERE Rate % Billed to this
Contract Personnel Subtotal
Employee Related
Expenses Subtotal Total Cost
Yes Case Management 0.00 $0.00 16.00% 100% $0.00 $0.00 $0.00 Yes Case Management 1.00 Education Liason $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 1.00 Family Support Liason $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 1.00 Early Childhood Education Liaison $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 0.20 Community Integration Manager $71,472.92 16.00% 100% $14,294.58 $2,287.13 $16,581.72 Yes Case Management 0.00 $0.00 16.00% 100% $0.00 $0.00 $0.00 Yes Case Management 1.00 Case Aide/Interpreter $43,983.33 16.00% 100% $43,983.33 $7,037.33 $51,020.67 Yes Case Management 1.00 Education Services Coordinator $54,891.20 16.00% 100% $54,891.20 $8,782.59 $63,673.79
$0.00 $0.00 $0.00
5.20 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 Yes Admin 0.16 Division Director $109,969.33 16.00% 100% $17,595.09 $2,815.21 $20,410.31 Yes Admin 0.20 Financial Analyst $76,970.83 16.00% 100% $15,394.17 $2,463.07 $17,857.23 Yes Admin 0.10 HR Director $106,659.58 16.00% 100% $10,665.96 $1,706.55 $12,372.51 Yes Admin 0.10 Accounts Rec Mgr $76,970.83 16.00% 100% $7,697.08 $1,231.53 $8,928.62 Yes Admin 0.16 Associate Director $82,469.85 16.00% 100% $13,195.18 $2,111.23 $15,306.40 Yes Admin 0.25 Administrative Assistant $44,600.82 16.00% 100% $11,150.20 $1,784.03 $12,934.24 Yes Admin 0.16 Program Support Specialist $50,318.87 16.00% 100% $8,051.02 $1,288.16 $9,339.18
1.13 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 6.33
Case Management 82% Admin 18%
TOTAL PERSONNEL & ERE: $345,361.57 $55,257.85 $400,619.42
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 1 Other Outreach & Incentives $2,000.00 3 Month $6,000.00
Yes Case Management 1 Other School Orientation $500.00 8 Month $4,000.00
Yes Case Management 1 Other Volunteer Recognition $500.00 8 Month $4,000.00
Yes Case Management 42 Hour Tutoring Expenses $21.00 8 Month $7,056.00
Yes Admin 1 Other IT Services, Leases, Professional Fees $500.00 8 Month $4,000.00
Yes Case Management 1 Other Educational Field Trips $2,000.00 3 Month $6,000.00
Yes Case Management 1 Other Professional Development/Training $200.00 8 Month $1,600.00
Yes Case Management 20 Hour Counselors/Therapists $30.00 5 Month $3,000.00
Yes Case Management 1 Other Events/Experts $2,000.00 5 Month $10,000.00
$0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $45,656.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
Yes Case Management 804.894 Mile Mileage $0.700 12 Month $6,761.11
$0.00
Mileage only, Vechicle related expenses will be paid through Indirect $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL TRAVEL: $6,761.11
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Admin 1.13 FTE Rent, Operations, Insurance, etc. $600.00 12 Month $8,136.00
Yes Case Management 5.20 FTE Rent, Operations, Insurance, etc. $600.00 12 Month $37,440.00
$0.00
$0.00
2. PROFESSIONAL AND OUTSIDE SERVICES
3. TRAVEL
4. SPACE
1. PERSONNEL & ERE
ITEMIZED SERVICE BUDGET
Geographic Area: RSIG Maricopa County
Contract Period: August 18, 2025 - September 30, 2026
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL SPACE: $45,576.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
Yes Admin 0 Other New FTE office equipment, desk, chair, cabinets $0.00 0 Other $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 1 Other Program Supplies, Office Equipment $300.00 12 Month $3,600.00
$0.00
$0.00
Yes Admin 1 Other Office supplies, printing $100.00 12 Month $1,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL MATERIALS AND SUPPLIES: $4,800.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00
Operating Services included in Space $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL OPERATING SERVICES: $0.00
Cost Category Total costs eligible for Indirects Indirect % Total Cost
Not Applicable -$ 15.00% $0.00
Case Management 392,928.03$ 15.00% $58,939.21
Employment -$ 15.00% $0.00
Admin 110,484.49$ 15.00% $16,572.67
Other -$ 15.00% $0.00
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
TOTAL INDIRECT COSTS: $75,511.88
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL CLIENT DIRECT SERVICES: $0.00
Total Cost
Personnel $345,361.57
ERE $55,257.85
Professional & Outside Services $45,656.00
Travel $6,761.11
Space $45,576.00
Equipment $0.00
Materials & Supplies $4,800.00
Operating Services $0.00
Indirect Costs $75,511.88
Client Direct Services/Vouchers $0.00
TOTAL COSTS: $578,924.41
9. CLIENT DIRECT SERVICES/VOUCHERS
Contractor: Lutheran Social Services of the Southwest 9/22/2025
Geographic Area: RSIG Pima County CTR078035 Admendment 1 385,947.60$ revised to 13.5 months 3801-031-0571
BPM006628
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) FTE Level Position Title Total Salary for the Contract Period per
FTE ERE Rate % Billed to this
Contract Personnel Subtotal
Employee Related
Expenses Subtotal Total Cost
Yes Case Management 0.00 $0.00 16.00% 100% $0.00 $0.00 $0.00 Yes Case Management 1.00 Family Support Liaison $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 1.00 Education Liaison $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 1.00 Early Childhood Liaison $49,481.25 16.00% 100% $49,481.25 $7,917.00 $57,398.25 Yes Case Management 0.00 $0.00 16.00% 100% $0.00 $0.00 $0.00 Yes Case Management 0.50 Case Aide / Interpreter $43,983.33 16.00% 100% $21,991.67 $3,518.67 $25,510.33 Yes Case Management 0.10 Program Support Specialist $46,182.50 16.00% 100% $4,618.25 $738.92 $5,357.17 Yes Case Management 0.05 Chldrn Fmly Ed Serv Sup $60,477.08 16.00% 100% $3,023.85 $483.82 $3,507.67
3.65 $0.00 $0.00 $0.00
Yes Admin 0.25 Program Director $84,118.13 16.00% 100% $21,029.53 $3,364.73 $24,394.26 Yes Admin 0.25 Resettlement Program MGR $71,472.92 16.00% 100% $17,868.23 $2,858.92 $20,727.15 Yes Admin 0.02 HR Director $106,659.58 16.00% 100% $2,133.19 $341.31 $2,474.50 Yes Admin 0.02 Accounts Rec Mgr $76,970.83 16.00% 100% $1,539.42 $246.31 $1,785.72 Yes Admin 0.20 Administrative Assistant $46,182.50 16.00% 100% $9,236.50 $1,477.84 $10,714.34 Yes Admin 0.04 Finance Analyst $76,970.83 16.00% 100% $3,078.83 $492.61 $3,571.45
0.78 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
4.43 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Case Management 82% $0.00 $0.00 $0.00 Admin 18%
TOTAL PERSONNEL & ERE: $232,963.22 $37,274.12 $270,237.34
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 1 Other Outreach Events $2,000.00 3 Month $6,000.00 Yes Case Management 1 Other School Orientation, Literacy Skills $600.00 8 Month $4,800.00 Yes Case Management 10 Hour Tutoring Expenses $21.00 8 Month $1,680.00 Yes Case Management 1 Other Educational Field Trips $2,000.00 3 Month $6,000.00 Yes Admin 1 Other Professional Services, Leases, Background Checks $200.00 8 Month $1,600.00 Yes Case Management 1 Other Professional Training $100.00 8 Month $800.00 Yes Case Management 1 Other Volunteer Recognition $300.00 8 Month $2,400.00 Yes Case Management 10 Hour Counselors/Therapists $30.00 8 Month $2,400.00
$0.00 $0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $25,680.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 Yes Case Management 868.365 Mile Mileage $0.700 12 Month $7,294.27
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL: $7,294.27
2. PROFESSIONAL AND OUTSIDE SERVICES
ITEMIZED SERVICE BUDGET
Contract Period: August 18, 2025 - September 30, 2026
1. PERSONNEL & ERE
3. TRAVEL
4. SPACE
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 3.65 Other Rent/Operations $500.00 13 Month $23,725.00 Yes Admin 0.78 Other Rent/Operations $500.00 13 Month $5,070.00
$0.00
4.43 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SPACE: $28,795.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 1 Other Program Supplies, Office Equipment $200.00 12 Month $2,400.00 $0.00 $0.00
Yes Admin 1 Other Office supplies, printing $100.00 12 Month $1,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL MATERIALS AND SUPPLIES: $3,600.00
Indirect Cost Eligible
(dropdown) Cost Category
(dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 Operating Services included in Space $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL OPERATING SERVICES: $0.00
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
Cost Category Total costs eligible for Indirects Indirect % Total Cost Not Applicable -$ 15.00% $0.00 Case Management 264,069.19$ 15.00% $39,610.38 Employment -$ 15.00% $0.00 Admin 71,537.41$ 15.00% $10,730.61 Other -$ 15.00% $0.00
TOTAL INDIRECT COSTS: $50,340.99
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL CLIENT DIRECT SERVICES: $0.00
Total Cost
Personnel $232,963.22
ERE $37,274.12
Professional & Outside Services $25,680.00 Travel $7,294.27 Space $28,795.00
Equipment $0.00 Materials & Supplies $3,600.00
Operating Services $0.00 Indirect Costs $50,340.99
Client Direct Services/Vouchers $0.00
TOTAL COSTS: $385,947.60
If there are no Indirect Costs, please provide an explanation/details in this box
9. CLIENT DIRECT SERVICES/VOUCHERS
8. INDIRECT COSTS
| APPROVED ISB Pima.pdf |
| Pima Cty 13.5 |
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