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Instructions (READ FIRST) Instructions for the Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles attachment:
The Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles is made up of the following sections: General Information, OEM Parts, OEM Labor and Repair and Labor and Repair with non-OEM parts awhich coincide with the tabs listed below. All Contractors placing a Bid Submittal shall at a minimum Complete the General Information Tab and any and all tabs for the categories being offered. Extended Amounts for each evaluation section must be entered into the items tab in the Arizona Procurement Portal.
| Category One: OEM Parts |
| Category Two: OEM Labor and Repair |
| Category Three: Labor and Repair with non-OEM parts |
General Information
| Offer Response Form for Automotive Parts and Repair for Mediun and Heavy Duty Equipment |
| Automotive Parts and Repair for Medium and Heavy Duty Equipment - BPM006654 |
General Information
Instructions: The Contractor shall complete the sections of the General Information tab below to include 1.1 thru 1.8 to be considered for an award per section 4 of the Scope of Work.
| 1.1 The Contractor may provide goods/services described in any or all of the categories listed below. The Contractor shall indicate the categories with an (X) that are being offered: | |
| X | Category One: OEM Parts |
| X | Category Two: OEM Labor and Repair |
| X | Category Three: Vehicle Labor and Repair with non-OEM parts |
| 1.2 If offering category One and/or Two, complete the following: | | |
| Are you a current authorized dealer? | Are you an authorized distributer? | What Manufacturer are you offering? |
| No | Yes | Great Dane Trailers |
| 1.3 If offering category Two and/or Three, provide the following information for all repair locations: | | |
| Name of Contractor | Physical Address | Additional Information |
| Fleet Services by Cox Automotive | 3420 S 48th St. Phoenix, AZ 85040 | This is our location. |
| 1.4 Does the Contractor offer statewide coverage for categories two and/or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts | |
| Yes |
| X | No |
| 1.5 If the contractor offers coverage area for categories two and/or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts by county, they may indicate with an (X) next to the applicable counties | |
| Apache |
| Cochise |
| Coconino |
| Gila |
| Graham |
| Greenlee |
| La Paz |
| X | Maricopa |
| Mohave |
| Navajo |
| $0 for Tucson, $100 fee for areas outside the I-10/I-19/Tucson metro area | Pima |
| $0 for larger cities on the I-10 corridor, $100 fee for areas outside of the I-10 corridor | Pinal |
| Santa Cruz |
| Yavapai |
| Yuma |
| (X) Statewide Coverage |
| 1.6 Does the Contractor offer Towing service? If yes, note towing charges for the service area indicated. (Paragraph 4.2.10 and 4.3.9 in the Scope of Work) | |
| Yes |
| X | No |
Towing Flat Rate fee for the first 30 miles Towing Flat Rate fee for Increments of 15 Miles thereafter
| 1.7 The Offeror must explain their minimum warranties that are included for all products and repairs per paragraph 5.2 of the Scope of Work for all three categories: |
| Cox Automotive (CAM) hereby warrants all services performed by Cox Automotive by against defects in workmanship for the lesser of 90 days or 15,000 miles from date of completion of service or repair, whichever comes first. This warranty will cover the labor hours resulting from failures that are caused solely as a result of the workmanship of CAM employees. |
| 1.8 The Offeror must list any Purchasing Card surcharges associated with payment of parts or services by the agency (Paragraph 5.3 in the Scope of Work). |
| N/A |
1. OEM Parts
| Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles |
| Automotive Parts and Repair of Medium and Heavy Duty Vehicles - BPM006654 |
Pricing for OEM Parts
Instructions: The Contractor shall complete the sections of the OEM Parts tab below to include 2.1 thru 2.7 to be considered for an award for this category per section 4.1 of the Scope of Work.
2.1 Category 1, OEM Parts Pricing:The Contractor shall provide pricing structures for any and all manufacture parts list being offered in accordance to section 4.1 of the specification. Additionally the Contractor shall provide evaluation pricing in the table below labeled Evaluation Pricing. The Contractor shall enter the total extended amount in RED below to Line #1 in APP under the line items tab.
| Class/Items/Tier/Level | Minimum Percentage (%) Off Discount |
| $1-$25 Part: 76.79% markup to our discounted rate | 0% |
| $25-$150 Part: 60.12% markup to our discounted rate | 0% |
| $150.01-$500 Part: 46.38% markup to our discounted rate | 0% |
| $500.01-$1500 Part: 34.17% markup to our discounted rate | 0% |
| $1500 plus Part: 18% markup to our discounted rate | 0% |
| Evalaution Pricing: The contractor shall provide pricing for the listed evaluation parts. The pricing provided for the evaluation parts will be used in evaluation. | | | |
| Evaluation Parts | Estimated Annual Quantity | Price Per Each $ | Extended $ (Price X QTY) |
| Air filter for 2012 Navistar 4300 or equilivent | 12 | 77.33 | $ 927.96 |
| Oil filter for 2018 Freightliner 114D or equilivent | 12 | 22.99 | $ 275.88 |
| Total amount to be entered into Line #1 in the APP Line Items tab | |
| $ 1,203.84 |
| 2.2 Delivery for category one, OEM Parts (Paragraph 4.1.4 in the Scope of Work) Indicate with an (X), the counties that delivery of parts is available and the applicable charges associated with: | | |
| | Charges if Applicable |
| Apache | |
| Cochise | |
| Coconino | |
| Gila | |
| Graham | |
| Greenlee | |
| La Paz | |
| X | Maricopa | |
| Mohave | |
| Navajo | |
| $0 for Tucson, $100 parts delivery charge for areas outside the I-10/I-19/Tucson metro area | Pima | |
| $0 for larger cities on the I-10 corridor, $100 for parts delivery charge in areas outside of the I-10 corridor | Pinal | |
| Santa Cruz | |
| Yavapai | |
| Yuma | |
| (X) here for all of the above Counties | |
| 2.3 The contractor may add any additional information regarding delivery of OEM parts: |
| Delivery is provided only if services are performed. |
| 2.4 Is there a cut-off time for same day delivery? | | 2.5 If yes, indicate the cut-off time | |
| X | Yes | 12noon | AM |
| No | | PM |
| 2.6 Restocking Fees for category one, OEM Parts (Paragraph 4.1.3.4 in the Scope of Work) Indicate any applicable charges: | | | |
| Restocking fees for Special Order Parts ($) | Restocking fees for non-special order parts ($) | | |
| Restocking fees for Obsolete Parts returns ($) | Notes: i.e. Time from delivery restrictions ($) | | |
| Up to 50% of the cost plus freight/shipping charges | Up to 25% of the cost plus freight/shipping charges | Up to 50% of the cost plus freight/shipping charges | Time from delivery restriction is 30 days |
| 2.7 Core Charge for category one, OEM Parts (Paragraph 4.1.3.3 in the Scope of Work). Indicate if there is a Core charge program. Explain requirements and if any timeframes apply. |
| We do not charge core charges. |
2. OEM Labor and Repair
| Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles |
| Automotive Parts and Repair of Medium and Heavy Duty Vehiclest - BPM006654 |
Labor for OEM Repair
Instructions: The Contractor shall complete the sections of the OEM Labor and Repair tab below to include 3.1 thru 3.6 to be considered for an award for this category per section 4.2 of the Scope of Work.
3.1 OEM Labor Rates: For category 2, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed.The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.2.
Contractor shall enter the extended total amount in RED to Line #2 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| OEM Automotive Parts and Repair of Medium and Heavy Duty Vehicles Base Labor Rate | 1000 | $130 | $ 130,000.00 |
| 6% - Shop Supplies not to exceed $300 | | $_______ | |
| 3% - Environmental/Additional Fees not to exceed $100 | | $_______ | |
| Emergency Roadside Service Labor Rate | | $150 | |
| Emergency Roadside Service Fee of $150 dollars | | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #2 in the APP Line Items tab | | | |
| | $ 130,000.00 | |
| 3.2 Pickup Delivery Service for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.8 in the Specifications). This should be indicated as a flat rate fee. | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Notes | | |
| We do not offer pickup and delivery | N/A | N/A |
| 3.3 Field Service Call for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.11) | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Labor Rate per hour | Notes | | |
| $150.00 | We bill by time not by the mile. See notes section | $150.00 | $150 dollar emergency service fee, and the rate for emergency roadside service is $150 dollars an hour. Drive time is subject to fractional charges. IE: 30 minutes additional time is $75 dollars or half of the $150 dollar per hour rate. (This $150 rate only applies to emergency roadside service and is different than our scheduled normal rate of $130 dollars) |
| 3.4 Labor Time Calulation: For category two OEM Labor and Repair and Automotive Labor, indicate how labor times are calculated as required in paragraph 4.2.4.1. |
| Scheduled labor time is at $130 dollars an hour. Emergency roadside assistance is billed differently. Here's the details for emergency roadside service: $100 dollar emergency service charge, and $150 dollars drive time charge. For outlining areas or units further away, each additional hour of drive time after the intial hour is charged at $150 dollars an hour and is subject to fractional charges. IE: 30 minutes additional time is $75 dollars. |
| Our labor times are SRT time from Mitchell One plus 25% because we're mobile and not a shop. |
| 3.5 Auto Body Option: Does the Contractor offer Auto Body Repair including Paint for OEM Labor and Repair? | |
| Yes |
| X | No |
| 3.6 If yes, Indicate any and all labor rates for Auto Body Work. | |
| Labor Tier/Level Detail | Auto Body Repair Labor Rate Per Hour: |
| Notes | |
3. Labor and Repair non OEM
| Offer Response Form for Automotive Parts and Repair for Medium & Heavy Duty Vehicles |
| Automotive Parts and Repair for Medium & Heavy Duty Vehicles - BPM006654 |
Labor for Non-OEM Repair
Instructions: The Contractor shall complete the sections of the Labor and Repair non OEM tab below to include 4.1 thru 4.6 to be considered for an award for this category per section 4.3 of the Scope of Work.
4.1 Labor for Non-OEM Repair: For category three, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed. The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.3.
Contractor shall enter the extended total amount in RED to Line #3 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| Base Labor Rate Non-OEM Automotive Repair | 1000 | $130 | $ 130,000.00 |
| 6% - Shop Supplies not to exceed $300 | | $_______ | |
| 3% - Environmental/Additional Fees not to exceed $100 | | $_______ | |
| Emergency Roadside Service Labor Rate | | $150 | |
| Emergency Roadside Service Fee of $150 dollars | | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #3 in the APP Line Items tab | | | |
| | $ 130,000.00 | |
| 4.2 Pickup Delivery Service for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.3.8 in the Specifications). This should be indicated as a flat rate fee. | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Notes | | |
| We do not offer pickup and delivery | N/A | N/A |
| 4.3 Field Service Call for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.4) | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Labor Rate per hour | Notes | | |
| $150.00 | We bill by time not by the mile. See notes section | $150.00 | $150 dollar emergency service fee, and the rate for emergency roadside service is $150 dollars an hour. Drive time is subject to fractional charges. IE: 30 minutes additional time is $75 dollars or half of the $150 dollar per hour rate. (This $150 rate only applies to emergency roadside service and is different than our scheduled normal rate of $130 dollars) |
| 4.4 Labor Time Calulation: For category two OEM Labor and Repair and Automotive Labor, indicate how labor times are calculated as required in paragraph 4.3.4.1. |
| Scheduled labor time is at $130 dollars an hour. Emergency roadside assistance is billed differently. Here's the details for emergency roadside service: $100 dollar emergency service charge, and $150 dollars drive time charge. For outlining areas or units further away, each additional hour of drive time after the intial hour is charged at $150 dollars an hour and is subject to fractional charges. IE: 30 minutes additional time is $75 dollars. |
| Our labor times are SRT time from Mitchell One plus 25% because we're mobile and not a shop. |
| 4.5 Auto Body Option: Does the Contractor offer Auto Body Repair including Paint for OEM Labor and Repair? | |
| Yes |
| X | No |
| 4.6 If yes, Indicate any and all labor rates for Auto Body Work. | |
| Labor Tier/Level Detail | Auto Body Repair Labor Rate Per Hour: |
| Notes | |