CTR075490_ISB.pdf

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Attached to
Master Agreement AZ|CTR075490
Contract number
CTR075490
Issued by
Arizona

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This document is an Itemized Service Budget for the SouthEastern Arizona Community Action Program (SEACAP), covering the contract period from July 1, 2025 to June 30, 2026 (State Fiscal Year 2026). The contract number is CTR075490, with Amendment #2 dated October 28, 2025. The budget involves multiple funding sources including DES (Department of Economic Security), LIHEAP A16, Navigator, SSBG, TANF, NHN, CSBG, and other discretionary funds.

The budget details comprehensive personnel, operational, and service costs across various program areas, including case management, community services, and eviction prevention. Total service costs are $1,618,578.96, with key expenditure categories including personnel ($987,689), employer-related expenses ($133,469.77), and vouchers ($259,166.48). The budget allocates funds for staff salaries, travel, space, equipment, and operating expenses. A notable program component involves energy education workshops at elementary schools, where SEACAP staff visits four schools, distributing 1,000-1,750 energy kits to children in kindergarten through 4th grade. Funding sources are diversified, with significant contributions from DES and various targeted assistance programs.

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Other files

File Type Posted
CTR075490_Pre-Contract_Documents.pdf PDF
CTR075490_Scope_of_Work_Revised_via_Amendment_2.pdf PDF
Exhibit_C_-_Certification_of_De_Minimis.pdf PDF
Exhibit_D_-_Monthly_CAPS_Household_Report.xlsx XLSX spreadsheet
Exhibit_F_-_Monthly_Navigation_Report.xlsx XLSX spreadsheet
Exhibit_H_-_Social_Services_Block_Grant_Report.docx DOCX document
Exhibit_I_-_CAA_Executive_Summary_for_A16_Activities.pdf PDF
CTR075490_Contract_Amendment_2.pdf PDF
CTR075490_Exhibit_F_Monthly_Navigation_Report.pdf PDF
CTR075490_Contract_Documents.pdf PDF
Exhibit_A_-_Contractor_s_Equipment_List.doc DOC document
Exhibit_B_-_Itemized_Service_Budget__ISB_.xlsx XLSX spreadsheet
Exhibit_E_-_SSBG_Post_Expenditure_Data_Report.xlsx XLSX spreadsheet
CTR075490_SouthEastern_Arizona_Community_Action_Program_Inc_COI_exp_7.20.26.pdf PDF
CTR075490_Contract_Amendment_1.pdf PDF
Exhibit_G_-_Monthly_CCSD_Community_Action_Inquire_Tracking_Sheet.xlsx XLSX spreadsheet
Exhibit_J_-_CAA_Executive_Summary_for_Community_Navigation.pdf PDF
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1. PERSONNEL

Total Cost DES Cost

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

# of FTE Total Salary for the

Positions Level Position Title Contract Period

1 1.00 Executive Director $ 151,164.00 151,164.00$ 10,058.45$ 1,581.60$ 1,918.40$ 6,558.45$

1 1.00 Manager $ 72,445.00 72,445.00$ 10,664.56$ 1,581.60$ 4,688.84$ 4,394.12$

1 1.00 Manager $ 72,445.00 72,445.00$ -$

1 1.00 Assistant $ 67,898.00 67,898.00$ 6,753.25$ 4,080.75$ 2,672.50$

1 1.00 Secretary $ 37,960.00 37,960.00$ 2,582.65$ 2,582.65$

2 2.00 Coordinator $ 139,832.00 139,832.00$ 15,597.85$ 6,594.16$ 5,903.69$ 3,100.00$

3 3.00 Case Manager $ 192,098.00 192,098.00$ 13,470.66$ 8,020.66$ 5,450.00$

2 2.00 WAP Supervisors $ 139,832.68 139,832.00$ -$

2 2.00 WAP Crew Member $ 114,015.00 114,015.00$ -$

TOTAL PERSONNEL 987,689.00$ 59,127.42$ -$ 17,778.02$ -$ 16,591.68$ -$ 8,550.00$ 16,207.72$ -$ -$

2.

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

FICA 4,858.59$ 960.83$ 336.50$ 624.33$

Unemployment Insurance 6,709.01$ 1,316.46$ 591.46$ 725.00$

Worker's Compensation Service Cost 6,709.01$ 1,116.63$ 816.80$ 299.83$

Health Benefits 105,000.00$ 19,977.02$ 640.21$ 2,282.76$ 3,250.00$ 13,804.05$

Life Insurance 10,193.16$ 504.00$ 504.00$

TOTAL EMPLOYER RELATED EXPENSES . 133,469.77$ 23,874.94$ -$ 2,048.47$ -$ 2,619.26$ -$ 3,250.00$ 15,957.21$ -$ -$

3.

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

11,587.03$ 439.22$ 439.22$

Professional Contracted Services hrs/mo x $150/hr x 12 11,300.09$ 1,440.09$ 974.97$ 465.12$ months x 26.5466% $923.82 215.65$ 215.65$

TOTAL PROFESSIONAL AND OUTSIDE SERVICES 23,810.94$ 2,094.96$ -$ 974.97$ -$ -$ -$ -$ 1,119.99$ -$ -$

4. TRAVEL

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

Staff/Board-Owned Vehicle Mileage 54,811.68$ 12,383.32$ 8,206.23$ 500.00$ 3,677.09$

Staff/Board per Diem 20,124.08$ 7,544.82$ 2,194.15$ 1,200.00$ 4,150.67$

Lodging 12,000.00$ -$

Conference Registration 12,116.36$ -$

TOTAL TRAVEL 99,052.12$ 19,928.14$ -$ 10,400.38$ -$ 1,700.00$ -$ -$ 7,827.76$ -$ -$

5. SPACE

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

Office Rent 22,753.05$ 6,400.00$ 6,400.00$

Utilities 14,514.78$ 1,098.58$ 175.82$ 922.76$

TOTAL SPACE 37,267.83$ 7,498.58$ -$ 175.82$ -$ -$ -$ -$ 7,322.76$ -$ -$

6. EQUIPMENT

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

Telephone System 8,475.93$ 279.20$ 85.80$ 193.40$

Equipment Purchases 6,799.96$ 150.00$ 150.00$

TOTAL EQUIPMENT 15,275.89$ 429.20$ -$ 85.80$ -$ -$ -$ -$ 343.40$ -$ -$

7.

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

11,375.00$ 2,719.09$ 2,719.09$

3,000.00$ -$

5,500.00$ 66.54$ 10.48$ 56.06$

10,990.00$ -$

TOTAL MATERIALS AND SUPPLIES 30,865.00$ 2,785.63$ -$ 10.48$ -$ -$ -$ -$ 2,775.15$ -$ -$

8.

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

Telephone 12,515.06$ 11,340.79$ 4,694.17$ 1,589.06$ 5,057.56$

Membership Dues (Wildfire, CAP60, etc) 4,901.80$ 4,053.10$ 53.10$ 4,000.00$

Fees - Corporate Commission 37.00$ -$

General Liability Insurance 8,920.07$ 4,000.00$ 1,000.00$ 3,000.00$

Board of Directors Insurance 5,100.00$ 2,200.00$ 2,200.00$

508.00$ -$

TOTAL OPERATING EXPENSES 31,981.93$ 21,593.89$ -$ 5,747.27$ -$ 1,589.06$ -$ -$ 14,257.56$ -$ -$

9 INDIRECT COSTS

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

TOTAL INDIRECT COSTS -$ -$ $0.00 -$ -$ -$ -$ -$ -$ -$ -$

10 SUBTOTAL ADMIN COST 1,359,412.48$ 137,332.76$ -$ 37,221.21$ -$ 22,500.00$ -$ 11,800.00$ -$ -$ 65,811.55$ -$ -$

11. VOUCHERS

TOTAL COST TOTAL DES COST

LIHEAP A16

COST

NAVIGATOR COST SSBG COST TANF COST NHN COST TANF COST NHN COST CSBG COST

CSBG

Discretionary

COST

FERC

Discretionary

COST

ITEM

106,200.00$ 106,200.00$ $ 106,200.00

TANF 108,375.00$ 108,375.00$ 108,375.00$

NHN 1,645.00$ 1,645.00$ 1,645.00$

CSBG -$ -$

3 CASE MANAGER II $ 144,033 15,869.19$ 12,000.00$ 12,000.00$

2 REGIONAL COORDINATOR $ 104,200 4,865.55$ 3,649.41$ 3,649.41$

ERE 5,399.74$ 3,475.59$ 3,475.59$

LIHEAP A16 [vouchers only], list detail 16,812.00$ 16,812.00$ 16,812.00$

1.00 EXECUTIVE DIRECTOR $ 3,367.52

1.00 FISCAL/CONTRACT MANAGER $ 2,264.85

1.00 WAP PROGRAM MANAGER $ -

1.00 ADMINISTRATIVE ASSISTANT $ 1,258.00

1.00 SECRETARY $ -

2.00 REGIONAL COORDINATOR $ 2,856.15

3.00 CASE MANAGER II $ 5,503.54

2.00 WAP SUPERVISORS $ -

2.00 WAP CREW MEMBERS $ -

Health Benefits $ 1,561.94

ITEMIZED SERVICE BUDGET

$8,000 Annual Premium x 63.3750%

Personnel Fingerprinting $97 x 12 employees x 43.6427%

EVICTION

PREVENTION &

ASSISTANCE

BASIS

EVICTION

PREVENTION &

ASSISTANCE

EVICTION PREVENTION & ASSISTANCE

6.6066% of Total Personnel SEACAP provides energy education workshops at the local elementary schools in our 4 county area. These workshops consist of educating grades kindergarten - 4th grade on the importance of energy conservation. The children are also provided with an energy kit to take home to their parents, an energy education coloring book, energy education brochures and a bag of treats. All of SEACAP staff participates in these workshops because staff dresses up in costumes to provide the children with energy saving tips in an enjoyable atmosphere as the children have fun with the characters.. SEACAP will be visiting 4 elementary schools during SFY26 throughout our 4 counties distributing approximately 1,000 - 1,750 energy kits to these children. During

OPERATING SERVICES

BASIS

$4,000 per month x 12 months x 48.9897%

Annual Membership Fees $ 2,000 x 5 memberships x 49.018%

$50 Annual Fee x 74%

$28,843 Annual Premium x 41.3275%

Agency Name: SouthEastern AZ Community Action Program (SEACAP)

Contract Period: 07/01/2025 - 06/30/2026 [SFY2026]

Contract No.: CTR075490

Amendment # : 2 (10/28/2025)

EMPLOYER RELATED EXPENSES

Audit & 990 Return $ 18,587 Annual Cost x 62.3394%

Bank Charges

MATERIALS AND SUPPLIES

General Office Supplies

Cleaning Supplies

Postage

Assurance 16 Energy Kits

Case Management Community Service Case Management -

Intake

EVICTION

PREVENTION &

ASSISTANCE

EVICTION

PREVENTION &

ASSISTANCE

BASIS

PROFESSIONAL AND OUTSIDE SERVICES

EVICTION

PREVENTION &

ASSISTANCE

BASIS

$1,852.50/month x 12 months x 100%

EVICTION

PREVENTION &

ASSISTANCE

BASIS

EVICTION

PREVENTION &

ASSISTANCE

EVICTION

PREVENTION &

ASSISTANCE

EVICTION

PREVENTION &

ASSISTANCE

EVICTION

PREVENTION &

ASSISTANCE

10,000 miles/mo x 12 months x $.625 x 86.4156%

$47 per day x 24 employees/Brd Mbr x 40 meeting x 64.5481%

Average $250/night x 6 rooms x 40 nights x 20%

Average $1150 x 30 Registrations x 35.1199%

BASIS

$4,250/month x 12 months x 44.6139%

$2,500/month x 12 months x 48.3826%

BASIS

$3,075/month x 12 months x 31.1001%

$2,000/month x 12 months x 44.9999%

BASIS

Avg. $3,000/month x 12 months x 53.8195%

Avg. $1,000/month x 12 months x 25%

Avg. 900/month x 12 months x 50.9260%

Office Supplies

Assurance 16 Energy Kits

TOTAL: $16,812.00

TOTAL VOUCHERS 259,166.48$ 252,157.00$ 16,812.00$ -$ -$ 108,375.00$ 1,645.00$ 106,200.00$ 19,125.00$ -$ -$ -$ -$

12. TOTAL SERVICE COST/DES 1,618,578.96$ 389,489.76$ 16,812.00$ 37,221.21$ -$ 130,875.00$ 1,645.00$ 118,000.00$ 19,125.00$ -$ 65,811.55$ -$ -$

561,604.98$ 269,645.00$ 130,875.00$ 1,645.00$ 118,000.00$ 19,125.00$ 545,750.98$ 37,221.21$ 37,221.21$ 494,411.00$ 65,811.55$ 65,811.55$

LIHEAP A16 Vouchers 16,812.00$ 16,812.00$ 16,812.00$ 1,618,578.96$ 389,489.76$ 16,812.00$ 37,221.21$ -$ 130,875.00$ 1,645.00$ 118,000.00$ 19,125.00$ -$ 65,811.55$ -$ -$ gy g each school visit, SEACAP staff participates in these activities with about 200 children in one day. This is not possible without the entire staff helping.

Energy kits, brochures and supplies to be able to provide these workshops are made possible with the use of Assurance16 funds. Weatherization crew also provides energy education to families during the initial audit of the home and Case Managers provide energy education during intake of

LIHEAP.

Note: Please ensure your Total Costs are more than or equal to your DES Costs. If the Total Costs light up red, your Total Costs need to be adjusted. See column AD

REVENUE SOURCES:

DES - DCAD

DES - DCAD - Intake Costs

DES-CSA

TOTAL REVENUE:

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