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Instructions (READ FIRST) Instructions for the Pricing Sheet Form for Parts and Repair for Off-Road Heavy Duty Equipment attachment:
The Pricing Sheet Form for Parts and Repair for Off-Road Heavy Duty Equipment is made up of the following sections: General Information, OEM Parts, OEM Labor and Repair, Labor and Repair with non-OEM parts and Total Maintenance and Repair which coincide with the tabs listed below. All Contractors placing a Bid Submittal shall at a minimum Complete the General Information Tab and any and all tabs for the categories being offered. Extended Amounts for each evaluation section must be entered into the items tab in the Arizona Procurement Portal.
| Category One: OEM Parts |
| Category Two: OEM Labor and Repair |
| Category Three: Equipment Labor and Repair with non-OEM parts |
| Category Four: Total Maintenance and Repair |
General Information
| Pricing Sheet for Parts and Repair for Off-Road Heavy Duty Equipment |
| Parts and Repair for Off-Road Heavy Duty Equipment - BPM006442 |
General Information
Instructions: The Contractor shall complete the sections of the General Information tab below to include 1.1 thru 1.8 to be considered for an award per section 4 of the Specifications.
| 1.1 The Contractor may provide goods/services described in any or all of the categories listed below. The Contractor shall indicate the categories with an (X) that are being offered: | |
| X | Category One: OEM Parts |
| X | Category Two: OEM Labor and Repair |
| X | Category Three: Equipment Labor and Repair with non-OEM parts |
| X | Category Four: Total Maintenance and Repair |
| 1.2 If offering category One and or Two, complete the following: | | |
| Are you a current authorized dealer? | Are you an authorized distributer? | What Manufacturer are you offering? |
| Yes | Yes | Detroit Engine, Allsion Transmission |
| Additional Manufacture to include the following: | Deautz, Volvo Penta, Red Dot, Cummins, Workhorse, MTU, | |
| Mercedes Benz, Isuzu, Total Coach Care, Capacity, John Deere | |
| 1.3 If offering category Two, Three and or Four, provide the following information for all repair locations: | | |
| Name of Contractor | Physical Address | Additional Information |
| W.W. Williams | 2602 S. 19th Ave. Phoenix, AZ 85009 | Monday-Friday 6:00 am to 5:00 pm |
| W.W. Williams | 1375 W. Glenn St. Tucson, AZ. 85705 | Monday-Friday 8:00 am to 5:00 pm |
| 1.4 Does the Contractor offer statewide coverage for categories two and or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts | |
| X | Yes |
| No |
| 1.5 If the contractor offers coverage area for categories two and or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts by county, they may indicate with an (X) next to the applicable counties | |
| Apache |
| Cochise |
| Coconino |
| Gila |
| Graham |
| Greenlee |
| La Paz |
| Maricopa |
| Mohave |
| Navajo |
| Pima |
| Pinal |
| Santa Cruz |
| Yavapai |
| Yuma |
| X | (X) Statewide Coverage |
| 1.6 Does the Contractor offer Towing service? If yes, note towing charges for the service area indicated. (Paragraph 4.2.10 and 4.3.9 in the Specifications) | |
| Yes |
| N | No |
Towing Flat Rate fee for the first 30 miles Towing Flat Rate fee for Increments of 15 Miles thereafter
| 1.7 The Offeror must explain their minimum warranties that are included for all products and repairs per paragraph 5.2 of the Specifications for all three categories: |
| Workmanship is 30 days, from when customer takes delivery of the vehicle. |
| Detroit, Allison, MTU, Isuzu, Mercedes Benz, Daimler are a 1 year unlimetted mileage warranty, from date of install |
| Deutz, Volvo Penta, Cummins, Red Dot, Workhorse, Total Coach Care, Capacity, Jogn Deere are 90 days warranty |
| 1.8 The Offeror must list any Purchasing Card surcharges associated with payment of parts or services by the agency (Paragraph 5.3 in the Specifications). |
| N/A |
1. OEM Parts
| Pricing Sheet for Parts and Repair for Off-Road Heavy Duty Equipment |
| Parts and Repair for Off-Road Heavy Duty Equipment - BPM006442 |
Pricing for OEM Parts
Instructions: The Contractor shall complete the sections of the OEM Parts tab below to include 2.1 thru 2.7 to be considered for an award for this category per section 4.1 of the Specifications.
2.1 Category 1, OEM Parts Pricing:The Contractor shall provide pricing structures for any and all manufacture parts list being offered in accordance to section 4.1 of the specification. Additionally the Contractor shall provide evaluation pricing in the table below labeled Evaluation Pricing. The Contractor shall enter the total extended amount in RED below to Line #1 in APP under the line items tab.
| Class/Items/Tier/Level | Minimum Percentage (%) Off Discount |
| Detroit, Deutz, Volvo Penta, Red Dot, Cummins, Workhorse, Capacity, Daimler, John Deere | c+25% |
| Allison | c+38% |
| Evalaution Pricing: The contractor shall provide pricing for the listed evaluation parts. The pricing provided for the evaluation parts will be used in evaluation. | | | |
| Evaluation Parts | Estimated Annual Quantity | Price Per Each $ | Extended $ (Price X QTY) |
| Rollers | 40 | 394.3 | $ 15,772.00 |
| Bearings | 120 | 249.03 | $ 29,883.60 |
| Total amount to be entered into Line #1 in the APP Line Items tab | |
| $ 45,655.60 |
| 2.2 Delivery for category one, OEM Parts (Paragraph 4.1.4 in the Specifications) Indicate with an (X), the counties that delivery of parts is available and the applicable charges associated with: | | |
| | Charges if Applicable |
| Freight (depending on size & weight) | Apache | Min. $100.00 |
| Freight (depending on size & weight) | Cochise | Min. $100.00 |
| Freight (depending on size & weight) | Coconino | Min. $100.00 |
| Freight (depending on size & weight) | Gila | Min. $100.00 |
| Freight (depending on size & weight) | Graham | Min. $100.00 |
| Freight (depending on size & weight) | Greenlee | Min. $100.00 |
| Freight (depending on size & weight) | La Paz | Min. $100.00 |
| No charge in Maricopa | Maricopa | No Charge |
| Freight (depending on size & weight) | Mohave | Min. $100.00 |
| Freight (depending on size & weight) | Navajo | Min. $100.00 |
| Freight (depending on size & weight) | Pima | Min. $100.00 |
| Freight (depending on size & weight) | Pinal | Min. $100.00 |
| Freight (depending on size & weight) | Santa Cruz | Min. $100.00 |
| Freight (depending on size & weight) | Yavapai | Min. $100.00 |
| Freight (depending on size & weight) | Yuma | Min. $100.00 |
| (X) here for all of the above Counties | |
| 2.3 The contractor may add any additional information regarding delivery of OEM parts: |
| Actual charged will apply for UPS, FedEx, or LTL carrier |
| 2.4 Is there a cut-off time for same day delivery? | | 2.5 If yes, indicate the cut-off time | |
| Yes | 10:00 | AM |
| No | | PM |
| 2.6 Restocking Fees for category one, OEM Parts (Paragraph 4.1.3.4 in the Specifications) Indicate any applicable charges: | | | |
| Restocking fees for Special Order Parts ($) | Restocking fees for non-special order parts ($) | | |
| Restocking fees for Obsolete Parts returns ($) | Notes: i.e. Time from delivery restrictions ($) | | |
| Not returnable | 15 percent | Not retunable | 3 days |
| 2.7 Core Charge for category one, OEM Parts (Paragraph 4.1.3.3 in the Specifications). Indicate if there is a Core charge program. Explain requirements and if any timeframes apply. |
| Core charge is only applicable if the core is damage or reusable. Cores have to be returned within 90 days |
2. OEM Labor and Repair
| Pricing Sheet for Parts and Repair for Off-Road Heavy Duty Equipment |
| Parts and Repair for Off-Road Heavy Duty Equipment - BPM006442 |
Labor for OEM Repair
Instructions: The Contractor shall complete the sections of the OEM Labor and Repair tab below to include 3.1 thru 3.6 to be considered for an award for this category per section 4.2 of the Specifications.
3.1 OEM Labor Rates: For category 2, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed.The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.2.
Contractor shall enter the extended total amount in RED to Line #2 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| OEM Off-Road Heavy Duty Equipment Base Labor Rate | 1000 | 180 | $ 180,000.00 |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #2 in the APP Line Items tab | | | |
| | $ 180,000.00 | |
| 3.2 Pickup Delivery Service for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.8 in the Specifications). This should be indicated as a flat rate fee. | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| 3.3 Field Service Call for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.11) | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Labor Rate per hour | Notes | |
| $3.00 per mile from port to port | | $180.00 per hour (drive time and repair time) |
| 3.4 Labor Time Calulation: For category two OEM Labor and Repair and Automotive Labor, indicate how labor times are calculated as required in paragraph 4.2.4.1. |
| Mitchel Guide Lines |
| 3.5 Auto Body Option: Does the Contractor offer Auto Body Repair including Paint for OEM Labor and Repair? | |
| Yes |
| X | No |
| 3.6 If yes, Indicate any and all labor rates for Auto Body Work. | | |
| Labor Tier/Level Detail | Auto Body Repair Labor Rate Per Hour: | |
| Notes | | |
| N/A | N/A | N/A |
3. Labor and Repair non OEM
| Pricing Sheet for Parts and Repair for Off-Road Heavy Duty Equipment |
| Parts and Repair for Off-Road Heavy Duty Equipment - BPM006442 |
Labor for Non-OEM Repair
Instructions: The Contractor shall complete the sections of the Labor and Repair non OEM tab below to be considered for an award for this category per section 4.3 of the Specifications.
4.1 Labor for Non-OEM Repair: For category three, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed. The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.3.
Contractor shall enter the extended total amount in RED to Line #3 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| Off-Road Heavy Duty Equipment Base Labor Rate non OEM | 1000 | 180 | $ 180,000.00 |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #3 in the APP Line Items tab | | | |
| | $ 180,000.00 | |
4. Total Maintenance and Repair
| Pricing Sheet for Parts and Repair for Off-Road Heavy Duty Equipment |
| Parts and Repair for Off-Road Heavy Duty Equipment - BPM006442 |
Pricing for Total Maintenance and Repair (TM&R)
Instructions: The Contractor shall complete the sections of the Total Maintenance and Repair tab below to include 5.1 to be considered for an award for this category per section 4.4 of the Specifications.
5.1 Total Maintenance and Repair Rates: For category 4, the Contractor shall provide pricing structures for any TM&R offered in accordance to section 4.4 of the scope of work.
Contractor shall enter the total amount in RED into Line #4 in APP under the line items tab.
| Equipment/Items/Tier/Level | Rate Price per Hour | Estimated Hours | Extended Annual $ (Rate X Estimated Hours ) |
| Total Maintience and Repair Skid Steer Loaders | 180 | 309 | $ 55,620.00 |
| Total Maintience and Repair Backhoe Loaders | 180 | 307 | $ 55,260.00 |
| Total Maintience and Repair Cold Planers | 180 | 200 | $ 36,000.00 |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| $_______ | | |
| Total amount to be entered into Line #4 in the APP Line Items tab | | | |
| $ 146,880.00 | | |