CTR073794_Contract_Amendment_9.pdf
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- Attached to
- Master Agreement AZ|CTR073794
- Contract number
- CTR073794
- Issued by
- Arizona
About this file
This document is a Contract Amendment Summary and Procurement Determination for a janitorial services contract between the Arizona Department of Transportation (ADOT) and The DM Caldwell Corporation - Environmental Management. The amendment is specifically for Amendment No. 9, covering janitorial services for Southern Arizona regions including Parker, San Luis, Tucson, Douglas, and Wilcox.
The amendment authorizes a 3% price increase for the contract, which is justified by minimum wage changes from $14.35 in 2024 to $14.70 in 2025 and supply cost increases over the past 12 months. The contract (CTR073794) involves daily janitorial services, floor cleaning, carpet cleaning, and interior/exterior window cleaning for various ADOT facilities. The amendment removes specific line items (CTR073794-10, CTR073794-26, and CTR073794-29) due to changes in building locations. The price increase was pre-approved in the original contract's solicitation, which allowed for maximum increase percentages of 3% in the 1st renewal period, 6% in the 2nd, 9% in the 3rd, and 12% in the 4th renewal period. The amendment was approved by the Procurement Manager on 9/26/2025.
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ARIZONA DEPARTMENT OF TRANSPORTATION
1739 W. Jackson Street, MD 100P
Phoenix, AZ 85007 602.712.7211
Contract Amendment Summary CONTRACTOR: The DM Caldwell Corporation – Environmental Management
AMENDMENT NO. 9
DESCRIPTION: Janitorial Services for Southern Regions – Parker, San Luis, Tucson, Douglas
Rev. 10/2018
Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows:
1. Amendment Nine (9) is to mutually update the contract pricing as per the supplier’s request for a 3% price increase. See attached pricing sheet.
2. Amendment Nine (9) is to mutually remove lines CTR073794-10, CTR073794-26, and CTR073794-29 due to changes at the building locations.
3. All other terms, conditions and provisions of this contract remain unchanged.
PROCUREMENT DETERMINATION
PRICE INCREASE
Cc: File Rev. 03/2025
Sections 1 through 3 MUST be completed Use Attachments as Necessary
1) Name: Brett Jones
Title: Procurement Officer
Date: September 25, 2025
Contract Number: CTR073794
Contract Description: Janitorial Services for Southern Arizona Regions – San Luis, Wilcox, Tucson, Douglas, Parker
Contractor Name: DM Caldwell
2) Line Item Pricing:
See attached spreadsheet.
Line Item No.
Line Item Description Current Rate ($)
Increase Amount ($)
New Rate ($)
See attached pricing sheet.
3) Provide justification:
The price increase request from DM Caldwell is 3%, based on the price increase percentage document submitted with their original contract bid for the 1st renewal period. This price increase is determined fair and reasonable based on minimum wage changes from 2024 at $14.35 to 2025 at $14.70 which is a percentage increase as well as factoring in supply increases over the last 12 months.
To Be Completed by Procurement Authority:
APPROVAL
Request Authorized Pursuant to A.A.C. R2-7-604A
Request Denied
Request Returned for Additional Information
See Comments
Comments:
Approved by:
Signature:
Title:
Date:
Docusign Envelope ID: F0C8CF39-56EE-46AC-89E1-CFA7FAAE09E8
X
Approved
Monique Harris
Procurement Manager 9/26/2025
Name Product Code New Rate Pricing
Parker MVD, 29305 Mutahar St. Bldg#2614, Parker AZ- Daily Janitorial Rate -supplier providing supplies CTR073794-4 58.2 Parker MVD, 29305 Mutahar St. Bldg#2614, Parker AZ-Floor Cleaning Rate at 1204 SF CTR073794-5 372.86 Parker MVD, 29305 Mutahar St. Bldg#2614, Parker AZ-Carpet Cleaning Rate at 504 SF CTR073794-6 47.38 Parker MVD, 29305 Mutahar St. Bldg#2614, Parker AZ-Interior/Exterior Window Cleaning Rate CTR073794-7 48.41 Parker POE, 310 S. California Ave. Bldg#2561, Parker AZ- Daily Janitorial Rate- supplier providing supplies CTR073794-8 37.87 Parker POE, 310 S. California Ave. Bldg#2561, Parker AZ-Floor Cleaning Rate at 744 SF CTR073794-9 168.92 Parker POE, 310 S. California Ave. Bldg#2561, Parker AZ-Interior/Exterior Window Cleaning Rate CTR073794-11 100.94 San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Daily Janitorial Rate -supplier providing supplies CTR073794-12 75.19 San Luis POE Annex Main, 1127 S. County Ave. Ebldg#2652, San Luis AZ-Floor Cleaning Rate CTR073794-13 735.42 San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Carpet Cleaning Rate CTR073794-14 185.4 San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Interior/Exterior Window Cleaning Rate CTR073794-15 100.94
San Luis POE Annex Exit booth, San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Daily Janitorial Rate -supplier providing supplie CTR073794-16 62.83 San Luis POE Annex Exit booth, San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Floor Cleaning Rate CTR073794-17 347.11 San Luis POE Annex Exit booth, San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Carpet Cleaning Rate CTR073794-18 24.72
San Luis POE Annex Exit booth, San Luis POE Annex Main, 1127 S. County Ave. E bldg#2652, San Luis AZ-Interior/Exterior Window Cleaning Rate CTR073794-19 30.9 Wilcox Construction, 160 E. Maley, Wilcox AZ -Daily Janitorial Rate supplier providing supplies CTR073794-20 65.3 Wilcox Construction, 160 E. Maley, Wilcox AZ -Floor Cleaning Rate CTR073794-21 133.9 Wilcox Construction, 160 E. Maley, Wilcox AZ -Interior/Exterior Window Cleaning Rate CTR073794-22 36.05 Tucson EQS, 1444 W. Grant Rd. Bldg#2186, Tucson AZ-Daily Janitorial Rate (supplier providing supplies. CTR073794-23 52.139 Tucson EQS, 1444 W. Grant Rd. Bldg#2186, Tucson AZ-Floor Cleaning Rate at 2081 SF CTR073794-24 706.58 Tucson EQS, 1444 W. Grant Rd. Bldg#2186, Tucson AZ-Carpet Cleaning Rate at 815 SF CTR073794-25 55.62 Tucson CDL building, 621 E. 22nd St. Bldg#2159, Tucson AZ-Daily Janitorial Rate (supplier providing supplies CTR073794-27 49.79 Tucson CDL building, 621 E. 22nd St. Bldg#2159, Tucson AZ-Floor Cleaning Rate at 2332 SF CTR073794-28 699.37 Tucson CDL building, 621 E. 22nd St. Bldg#2159, Tucson AZ-Interior/Exterior Window Cleaning Rate CTR073794-30 55.62 Douglas Adminstration Bldg,, 2065 N. Hwy 191 bldg#2675, Douglas AZ -Daily Janitorial Rate (supplier providing supplies CTR073794-31 57.68 Douglas Administration Bldg, 2065 N. Hwy 191 bldg#2675, Douglas AZ-Floor Cleaning Rate at 1643 SF CTR073794-32 512.94 Douglas Administration Bldg, 2065 N. Hwy 191 bldg#2675, Douglas AZ-Carpet Cleaning Rate at 1297 SF CTR073794-33 94.76 Douglas Adminstration Bldg,, 2065 N. Hwy 191 bldg#2675, Douglas AZ-Interior/Exterior Window Cleaning Rate CTR073794-34 65.92 Douglas Bay & Scale Bldg, 2065 N. Hwy 191, Bldg#2676 &2661 Douglas AZ -Daily Janitorial Rate (supplier providing supplies. CTR073794-35 13.39 Douglas Bay & Scale Bldg, 2065 N. Hwy 191, Bldg#2676 &2661 Douglas AZ-Floor Cleaning Rate at 394 SF CTR073794-36 96.82 Douglas Bay & Scale Bldg,2065 N. Hwy 191, Bldg#2676 &2661 Douglas AZ-Interior/Exterior Window Cleaning Rate CTR073794-37 7.73 Douglas State POE, 2836 E. Hwy 80, Bldg#2126 Douglas AZ-Daily Janitorial Rate (supplier providing supplies CTR073794-38 60.77 Douglas State POE, 2836 E. Hwy 80, Bldg#2126 Douglas AZ-Floor Cleaning Rate at 995 SF CTR073794-39 339.9 Douglas State POE, 2836 E. Hwy 80, Bldg#2126 Douglas AZ-Interior/Exterior Window Cleaning Rate CTR073794-40 27.81 Douglas Equipment Shop, 2100 A. Ave, Bldg#2123, Douglas AZ-Daily Janitorial Rate (supplier providing supplies) at 844 SQFT CTR073794-41 72.1 “Douglas Equipment Shop, 2100 A. Ave, Bldg#2123, Douglas AZ-Floor Cleaning Rate at 844 SQFT” CTR073794-42 260.59 Douglas Equipment Shop, 2100 A. Ave, Bldg#2123, Douglas AZ-Interior/Exterior Window Cleaning Rate at 844 SQFT CTR073794-43 30.9 Douglas MVD, 2050 N. Hwy 191, bldg# 2124, Douglas AZ-Daily Janitorial Rate (supplier providing supplies CTR073794-44 65.92 Douglas MVD, 2050 N. Hwy 191, bldg# 2124, Douglas AZ-Floor Cleaning Rate at 2657 SF CTR073794-45 791.04 Douglas MVD, 2050 N. Hwy 191, bldg# 2124, Douglas AZ-Carpet Cleaning Rate at 1024 SF CTR073794-46 115.36 Douglas MVD, 2050 N. Hwy 191, bldg# 2124, Douglas AZ-Interior/Exterior Window Cleaning Rate CTR073794-47 94.76 Tucson Sign, Stripin g, & Signal Building, 2599 Fiandaca Blvd, Tucson Az 85713: Daily Janitorial with vendor providing all supplies CTR073794-48 67.98 Tucson Sign, Stripin g, & Signal Building, 2599 Fiandaca Blvd, Tucson Az 85713, Carpet Cleaning Service CTR073794-49 103 Tucson Sign, Striping g, & Signal Building, 2599 Fiandaca Blvd, Tucson AZ 85713, Floor Cleaning Service CTR073794-50 859.02 Tucson Sign, Stripin g, & Signal Building, 2599 Fiandaca Blvd, Tucson Az 85713, Interior/Exterior Window Cleaning Service CTR073794-51 92.7 Parker POE Rapid Enforcement Lane Booth 310 S. California Ave. Bldg#2687, Parker AZ Daily Janitorial Rate (supplier providing supplies) CTR073794-52 10.3 Parker POE Rapid Enforcement Lane Booth 310 S. California Ave. Bldg#2687, Parker AZ Interior/Exterior Window Cleaning CTR073794-53 20.6
Procurement
ATTACHMENT 5
PRICE INCREASE PERCENTAGES
Solicitation No: BPM006093 Available online at https://appstate.az.gov/
Rev. 09/2022
The offeror should use the space below to identify the maximum price increase percentage that they may want to request at the time of renewal if ADOT exercises its option per the applicable provisions under any resultant contract(s).
1st Renewal Period ___________________% Maximum Increase
2nd Renewal Period ___________________% Maximum Increase
3rd Renewal Period ___________________% Maximum Increase
4th Renewal Period ___________________% Maximum Increase
The offeror is cautioned that each renewal period’s increase percentage shall be computed against the
ORIGINAL contract price. If information is not provided in the space above, prices shall remain the same as the original contract term. Please see the following example for further clarification.
Example: If the offeror anticipates requesting a 2% increase at each renewal period per Special Terms and Conditions, they should enter 2%, 4%, 6%, and 8% in the attachment.
Each percentage increase is calculated using the original contract price. See example in table below.
Renewal Period
% Maximum Increase from Attachment
Original Contract Price
Maximum Increase Allowed
Maximum Contract Price
1 2% $100.00 $2.00 $102.00
2 4% $100.00 $4.00 $104.00
3 6% $100.00 $6.00 $106.00
4 8% $100.00 $8.00 $108.00
Furthermore, the offeror is advised that the State of Arizona does not automatically grant any increase when renewing the contract. If an increase is requested, documentation of need must be provided at the time of renewal.
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