CTR069412.M23-0073_Evaluation_Documents_Landscaping_Maintenance_161st.pdf

Quote History Landscaping Maintenance 161st M23-0073

Supplier Proposal Status Documents Proposal Progress

Submitted (UTC-7) Total

BrightView Landscape Services Inc Proposal # 1 Submitted 3 100% 12/6/2023 $2,320.58 USD

OUTDOOR SYSTEM

MANAGEMENT LLC Proposal # 1 Submitted 1 100% 12/5/2023 $3,980.00 USD

HANDYMAN MAINTENANCE

INC

Contractors License Submitted 9 100% 11/30/2023 $1,595.00 USD

Procurement File: DEMA BPM005821/M23-0073 RE: Contract Award Recommendation – Landscaping Maintenance 161st

Katie Hobbs Maj Gen Kerry L Muehlenbeck

Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM005821/M23-0073

FROM: Robert Coleman, Procurement Specialist

DATE: December 7, 2023

RE: Contract Award Recommendation – Landscape Maintenance 161st

PROCUREMENT TYPE: Invitation for Bid (IFB) A.R.S. 41-2533 (Competitive Sealed Bidding)

Anticipated Contract Award Date: January 01, 2024

RECOMMENDED AWARDED CONTRACTOR(S): Handyman Maintenance INC.

The Scope of Work for this solicitation is: Landscape Maintenance 161st. Set-Aside contracts were considered but not appropriate for this Scope of Work.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2533 (Competitive Sealed Bidding) of the Arizona Procurement Code. It has been determined Handyman Maintenance INC quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Landscape Maintenance 161st.

2. The Invitation for Bid DEMA BPM005821 was issued on November 01, 2023 through the Arizona

Procurement Portal (APP) website. The notification of the Invitation for Bid was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on November 28, 2023 at 10:00 AM which 3 supplier(s) attended.

5. The quote was opened on December 06, 2023 officially at 3:00 pm (AZ Time) in Arizona Procurement Portal (APP).

6. The following suppliers responded by the solicitation due date and their prices were as:

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

RE: Contract Award Recommendation – Landscaping Maintenance 161st

Supplier Base Bid Sales Tax Total Handyman Maintenance INC Complete Per month $1,595.00 $00,000.00 $1,595.00 Brightview Landscape Service Complete Per Month $2,320.58 $00,000.00 $2,320.58 Outdoor System Management Complete Per Month $3,980.00 $00,000.00 $3,980.00

7. Licensing has been verified and is appropriate for this Scope of Work.

8. The supplier being recommended for the award of this contract has not been listed under the Arizona State Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

9. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

10. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

11. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

Robert Coleman Procurement Specialist

CONCUR:

Kyle A. Matthew Chief Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to Handyman Maintenance INC for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from Handyman Maintenance INC, is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Invitation for Bid (IFB) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

No further action will be taken pending your reply.

RE: Contract Award Recommendation – Landscaping Maintenance 161st

Approve Award as Recommended Date Disapprove Award as Recommended Date

Brian Alexander Physical Plant Supervisor III

12/14/2023

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