BPM005821.M23-0073_Solicitation_SOW__Plans__Specifications_Landscaping_Maintenance_161st.pdf

SCOPE OF WORK

EXHIBIT ONE

SCOPE OF WORK

Arizona Department of Emergency and Military Affairs

PROJECT

M23-0073

Landscaping Maintenance 161st ARW

Location:

Arizona Air National Guard Base

3200 E. Old Tower Road Phoenix, AZ 85034

PART ONE

1. DESCRIPTION OF SERVICES

1.1. Contractor shall provide weekly maintenance of plant, trees, lawn material to enhance the landscape and promote proper plant development including, but not limited to, irrigation, pruning, fertilizing, weed control, and the mowing and edging of landscaped areas.

1.2. Through the contract period, the contractor shall achieve a pleasing landscape through normal landscape maintenance practices to assure all lawn, plants, shrubs and trees are properly maintained, and plant materials are free of disease, detrimental characteristics have been eliminated, and plant material, under normal maintenance will thrive.

1.3. All areas shall be blown, swept, or raked to remove landscape debris caused by the weekly or bi-annual services. All tree trimmings, shrub trimmings, and any other debris associated with landscape maintenance shall be removed from the property by the end of the work day and disposed of off-site by the contractor.

1.4. Vendors shall provide per/hour quote for emergency on-call services in the event of an emergency.

2. CONTRACTOR QUALIFICATIONS

2.1. The contractor shall be licensed and properly insured with a minimum of 3 verifiable years of experience.

2.2. Registrar of Contractors: Vendors submitting bids shall be registered with the Arizona Registrar of Contractors with CR-21 Landscaping and Irrigation Systems License Class & Description.

2.3. Arizona Pest Management Division: Contractors must be certified in Right-of-Way application of herbicides by AZ PMD.

2.4. Vendor certifications shall be submitted with bid. Failure to submit certifications may deem bid non-responsive

2.5. English Language: Contractor’s Managers, on-site Supervisors/Lead personnel shall be able to speak, read, write and understand English. Should specific on-site Contract personnel not speak English, then such personnel shall work in a location that has a two (2)-person team where the other person speaks, reads, writes and understands English.

Should a non-English speaking person cover an outlying area, then a supervisor or manager shall be available, at all times, to communicate needs to the non-English speaking person.

3. LAWN

3.1. Weekly Lawn Maintenance:

3.1.1. All lawn areas shall be maintained to achieve an overall pleasing appearance and fertilized at a minimum of one (1) time per year by the awarded contractor.

3.1.2. Mowing height shall be maintained at a height of 1 ½” – 3”.

3.1.3. All labor and cost of fertilizer shall be included by the contractor in the monthly fee and applied as required

3.1.4. All grass shall be cut and trimmed weekly, weather permitting.

3.1.5. All grass shall be hedged a minimum of once a month or as needed to maintain a defined border between grass and sidewalk areas.

3.1.6. Lawn areas adjacent to paved surfaces such as walks, drives, curbs, and utility equipment shall edged with a weed-eater every mowing with the appropriate equipment.

3.2. Additional Lawn Maintenance (reflective in Line Item pricing located in bid):

3.2.1. At the request of the 161st ARW designated point of contact, the contractor shall perform a de-thatching of the lawn areas. Contractor shall bid a separate rate inclusive of labor, supplies, and materials for de-thatching.

3.2.2. At the request of the 161st ARW designated point of contact, Contractor shall bid a separate rate inclusive of all labor, supplies and materials required to achieve a winter lawn.

3.2.3. If a determination is made by the 161st ARW designated point of contact to plant a winter lawn, the labor, supplies, and materials for thatching and scalping of grass areas, the cost of rye seed, (winter lawn) and over seeding shall NOT be included in the weekly/monthly fee.

4. TREES

4.1. All tree canopy’s shall be maintained at 6’ and inspected for any necessary trimming that would constitute a hazard to people, property and the tree itself.

4.2. All trees shall be pruned as necessary.

4.3. Pruning shall also include the removal of new runners, small branches or twisted branches to promote tree health and to produce a well-shaped tree.

4.4. Trees shall be pruned back to be two feet from any sidewalk and one foot from any common area wall or building up to the eight (8) feet.

4.5. Trees shall be fertilized as needed.

4.6. All trimming, pruning, and tree work shall be done in an acceptable horticultural manner with regard to the natural shape of the plant, growth stimulation, and space limitation.

4.7. Additional Tree Maintenance

4.7.1. Pruning/Trimming heights above eight (8) feet required shall be completed by the contractor’s or subcontractor’s certified arborist.

4.7.2. Contractor shall bid a separate rate inclusive of labor, supplies, and materials for a certified arborist.

5. PLANTS, SHRUBS, GROUND COVER

5.1. All shrubs shall be trimmed and shaped as needed to control random growth.

5.2. All ground covers shall be trimmed as needed to control random growth.

5.3. All planter areas shall be kept free of unwanted vegetation.

5.4. All plants and shrubs shall be fertilized as needed throughout the year to promote vigor and health.

5.5. All labor and cost of fertilizer shall be included by the contractor in the monthly fee and applied as required

6. IRRIGATION SYSTEM

6.1 We have our irrigation system shut off and no plan to have this functioning at this point.

7. GRANITE AND RIVER ROCK AREAS

7.1. Granite areas shall be raked as needed to keep a well-groomed appearance.

7.2. All areas shall be blown free of debris, cleaned up and removed from premises during weekly servicing.

7.3. All labor and chemicals (post-emergent) required to keep granite and rock areas, sidewalks, pavement and curb areas free of weeds shall be included in the monthly fee.

7.4. Application of pre/post emergent shall be in accordance with Part One Section 12 - Weed

Control

8. FENCE LINE

8.1. Contractor shall maintain free of weeds and debris (approximately 6 feet from curb to fence) the entire fence line on Old Tower Road.

8.2. Contractor shall maintain free of weeds and debris (approximately 2 feet from curb to fence) the entire fence line from Security Gate Bldg 1 up to Bldg 21.

9. DESCRIPTION OF REPAIRS AND ADDITIONAL LANDSCAPING:

9.1. Declining, diseased, or dead plants or areas needing new plantings shall be promptly reported to the 161st ARW designated point of contact along with a proposal for replacement based on good landscape practices for the area.

9.2. A ninety (90) day warranty shall be given on any shrubs installed by the contractor

9.3. A one (1) year warranty shall be given on any trees installed as long as maintenance is being performed by the contractor through that given period.

9.4. Plant materials lost due to negligence on the part of the contractor shall be replaced at no cost.

10. 161st ARW storage facilities shall be NOT BE permitted to be utilized by the contractor or subcontractor. No equipment shall be left onsite longer than the time the contractor or subcontractor is working on the premises.

11. The contractor is NOT responsible for directly maintaining the immediate areas of Building 50, 55, and 56.

12. WEED CONTROL

12.1. Weed control shall be performed Base Wide two times per year in order to control perennial and annual weed growth. Furthermore,

12.2. Contractor shall perform at least two (2) applications per year of pre-emergent shall be applied.

12.3. Post emergent shall be applied on an as needed basis in order to maintain weed control.

12.4. Both the pre-emergent and post emergent shall be included in the contractor’s monthly maintenance pricing.

12.5. Approximately five (5) acres require pre-emergent; however, vendors are responsible for verifying any estimated measurement prior to submitting a bid against this scope of work.

12.6. Additional measurements will not be provided by the Department. The Department is unable to estimate the number of acres requiring post emergent.

12.7. Notification to 161st ARW designated point of contact from the contractor shall be given one (1) week prior to any applications of lawn fertilizers and or pre/post emergent.

12.8. The contractor shall supply a copy of their active Right-of-Way application of herbicides issued by AZ Pest Management Division and on-site landscaping staff shall submit a copy of their active Arizona Certified Applicator’s license(s) covered under the Qualifying Party License to the Contracting Officer upon request prior to any award.

12.9. Contractor shall provide copies of all Safety Data Sheets for all chemicals intended to be used on-site to the contracting officer at the time of the bid and any and all updates to Safety Data Sheets throughout the term of the contract prior to use.

12.10. Contractor shall provide a monthly chemical usage report in a computerized format to be determined (word, excel etc) to the 161st ARW designated point of contact no later than the 5th day of the following month.

12.11. Each application of herbicide shall be recorded and submitted to Base POC after each application. A record sample is provided in Exhibit Two, M17-0016 Herbicide Treatment Record (attached).

PART TWO

1. ADDITIONAL INFORMATION:

1.1. Point of Contact. Designated 161st Civil Engineering Squadron personnel shall be the primary government Point of Contact concerning removal and installation services.

1.2. POC will be identified at time of award.

2. Contractor Access.

2.1. The contractor will have Base access during the hours of operation (5:30 a.m. – 3:00 p.m.).

2.2. Exceptions from these hours include State observed holidays.

2.3. State observed holidays include New Year's Day, Martin Luther King Jr. Day, Presidents'

Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

2.4. In the event that a service day falls on a holiday, Contractor shall communicate with Base POC to ensure weekly services are performed.

3. Government Quality Assurance.

3.1. The government will regularly evaluate the contractor’s performance to ensure compliance with contract terms and conditions.

3.2. Quality assurance and performance evaluations will be performed by designated 161st Civil Engineering Squadron personnel.

4. Contractor Point of Contact

4.1. The contractor shall provide the name of a point of contact and an alternate that shall be responsible for the performance of services.

4.2. The contractor point of contact shall be available via telephone, during normal business hours, for discussion of removal and installation issues with the designated 161st Civil Engineering Squadron personnel.

4.3. The contractor shall designate these individuals, in writing, to the Department Contracting Office prior to contract start date.

5. Emergency Services

5.1. There are no emergency medical services available on base.

5.2. The Contractor shall dial on base number 29117 for FIRE / MEDICAL EMERGENCIES

& 29267 SECURITY FORCES.

6. Security Requirements

6.1. Background Checks

6.2. All contractor employees are subject to a Police Record Check in order to be permitted access to the Base.

6.3. See Exhibit 4 SOP Base Access, details directions for Standard Operating Procedure –

Contractor/Vendor Background Clearance.

6.4. Background check will be performed by Base personnel.

6.5. Contractor Badges: The contractor shall ensure that all contractor badge applications are obtained for employees.

6.6. Retrieving Identification Media: The contractor shall retrieve all identification media, including contractor badge’s from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

7. Traffic Laws

7.1. Contractor employees shall comply with all base traffic regulations.

7.2. Contractor employees are subject to random vehicle speed control checks.

7.3. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

8. Random Personnel and Vehicle Searches

8.1. Contractor personnel are subject to random personnel and vehicle searches.

8.2. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

9. Weapons, Firearms, and Ammunition

9.1. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on 161st ARW Base at Sky Harbor.

9.2. Reporting Requirements.

10. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

11. All activities of the Contractor and his employees and any approved subcontractors and their employees while on the installation shall be conducted in strict accordance with all Arizona National Guard regulations including those of the Fire Marshall as well as security directives.

12. Physical Security

12.1. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

13. Safety

13.1. The contractor shall comply with all applicable laws and safety regulations.

13.2. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

14. Work Area

14.1. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials.

14.2. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition.

14.3. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

15. Security Forces

15.1 Contractor Access Entry request attached below.

END OF SCOPE OF WORK

GOLD WATER AIR NATIONAL GUARD BASE

ARIZONA AIR NATIONAL GUARD

SECURITY FORCES

CONTRACTOR ACCESS ENTRY REQUEST

Authority: 10 U.S.C. 8013 and Privacy Act of 1974 Principle Purpose: To establish an entry control access list for personnel needing unescorted access to the installation for the Security Forces Primary Use: For contractors and vendors submitting personnel for background checks for unescorted access to the installation for the purpose of conducting business with the installation.

Disclosure: Information requested is voluntary. Failure to provide any of the requested information will result in access to the installation being denied.

Instructions: This form will be completed by contractors/vendors requesting access for personnel needing privileges to the installation for the purpose of completing a contract for the installation. Once this form is completed and certified by security forces personnel it will be posted at the installation main gate and a copy issued to the installation sponsor and maintained at the security forces administration building. This form should be submitted to the Security Forces Pass and ID section NLT 10 duty days prior to the start of the contract to allow for appropriate background and administrative actions to occur. Failure to do so can prevent or delay access. Once completed, this form should be emailed to: tianna.myers@us.af.mil & 161.arw.sfs.sfcc.security.forces.control.center@us.af.mil. NOTE: If the form is not completely filled out correctly, it will be returned. If personnel are determined to not have proper clearance to access the installation, this form will be returned to the requester and updated. It will not be considered valid until certified by appropriate SF Personnel.

CONTRACTOR INFORMATION AND REQUEST

Company/Vendor: Company Telephone #:

Contract for/or type of service: Contract Number:

Check on of the following: Prime on the contract: Subcontractor: Vendor:

If Sub-contractor, name of the primary: Job Site Telephone #:

Company Address: Start Date of Contract: End Date:

Job Site:

PERSONNEL ROSTER

First name listed needs to be the local project manager, site supervisor or job foreman for emergency contact or issues concerning employee(s). Please state whether personnel need Un-escorted or Escorted access.

PLEASE TYPE INFORMATION

The following information is supplied and is true and accurate to the best of my knowledge. It is understood that all personnel will receive a background security check.

Printed Name of Submitter: Signature: Date:

WHEN FILLED IN, THIS FORM BECOMES FOUO AND CONTAINS SENSITIVE LAW

ENFORCEMENT AND PRIVACY ACT INFORMATION

SECTION 1:

UNESCORTED

SECTION 2

PERSONNEL ROSTER (PLEASE TYPE)

COMPLETE NAME

(LAST, First, Middle)

COMPLETE ADDRESS

(Street, Apt #, City, State, Zip)

FULL

SSN

DOB

(MMDDYYYY)

DRIVER’S LICENSE #

(State and Number)

BACKGROUND CHECKS

COMPLETE OUTCOME

Office Use Only

Date Received: Received From:

Security Forces Representative: Signature:

WHEN FILLED IN, THIS FORM BECOMES FOUO AND CONTAINS SENSITIVE LAW ENFORCEMENT

AND PRIVACY ACT INFORMATION.