CTR066287_SFY26_ISB.pdf
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- Attached to
- Master Agreement AZ|CTR066287
- Contract number
- CTR066287
- Issued by
- Arizona
About this file
This document is an Exhibit N Itemized Service Budget for a contract between the Arizona Department of Economic Security (ADES) and Flagstaff Shelter Services, covering Emergency Shelter, Rapid Rehousing, and Homeless Prevention services. The contract period is from 7/1/2025 to 6/30/2026, with the contract number CTR066287, and involves various service codes including Street Outreach (O), Emergency Shelter (S), Rapid Re-housing (R), and Homeless Prevention (HP).
The total contract value is $2,788,586.04, with ADES contributing $575,234.94. The budget includes personnel expenses for 4 full-time employees across different service roles, housing vouchers for rapid re-housing and homeless prevention, stabilization and financial assistance, shelter operations, and HMIS expenses. Revenue sources are diverse, including ADES-Homeless funding, City government funding ($100,000), State government funding ($398,585.83), Foundation and Corporate Support ($1,063,615.00), and various other contributions such as United Way, donations, and in-kind support totaling $1,049,645.00. The contract provides for short-term and medium-term rental assistance, move-in expenses, and various support services aimed at helping homeless individuals and families achieve housing stability.
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Text version
TOTAL FTE Level Service Code
(O, S, R, HP)
Position Title & Description
ONLY include personnel who provide direct services or support
TOTAL COST ADES COST
1.00 S SHELTER MANAGER 80,101.62 65,000.00
1.00 S FRONT DOOR SPECIALIST 45,213.00 22,500.00
1.00 R HOUSING PROGRAMS MANAGER 88,627.50 41,080.00
1.00 R HOUSING CASE MANAGER 45,213.00 35,100.00
2.00 HP HOUSING CASE MANAGER 90,426.00 0.00
TOTAL # of FTEs: 4 349,581.12 163,680.00
Service Code
(R, HP only) Item/Basis TOTAL COST ADES COST
R ON-GOING RENTAL ASSISTANCE AFTER MOVE IN 132,332.92 88,023.92
HP Rental Assistance for Past Due Amounts 391,944.00 0.00
524,276.92 88,023.92
Service Code
(R, HP only) Item/Basis TOTAL COST ADES COST
R
MOVE IN EXPENSES: APP FEES, SEC DEP,
FIRST/LAST MONTH, UTILITY DEPOSITS
55,000.00 55,000.00
HP
Rental application fees, security deposits, last month's rent, utility deposits, ettc.
263,671.00 0.00
318,671.00 55,000.00
TOTAL:
2) HOUSING VOUCHERS FOR RAPID RE-HOUSING & HOMELESS PREVENTION
Short term rental assistance = Fair Market rent and utility payments up to 100 percent for up to three months. Medium term rental assistance less up to 30 percent of client income, whichever provider payment is less, contingent upon quarterly client re-assessment and income verification. Payment of rental arrears consists of a one-time payment for up to 6 months of rent in arrears, including late fees.
CONTRACT PERIOD: 7/1/2025 - 6/30/2026 CONTRACT NUMBER: CTR066287
SERVICE CODES: O = Street Outreach S = Emergency Shelter R = Rapid Re-housing HP = Homeless Prevention
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
EXHIBIT N
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE(S): Emergency Shelter, Rapid Rehousing, Homeless Prevention ORGANIZATION: Flagstaff Shelter Services
TOTAL:
3) TOTAL RAPID RE-HOUSING AND/OR HOMELESS PREVENTION STABILIZATION & FINANCIAL ASSISTANCE:
Housing inspections, assessment of housing in compliance with ESG requirements (i.e., rent reasonableness, habitability standards, lead based paint evaluation), rental application fees, security deposits, last month's rent, utility deposits, payments of utility arrears for up to six (6) months, legal fees for landlord/tenant matters, credit repair, transportation, miscellaneous moving expenses to include truck rental, to support homeless individuals and families in order to move participant as quickly as possible into permanent housing and to achieve stability in that housing or achieve stability in current housing. These are non-employee expenses.
TOTAL:
4) TOTAL ESSENTIAL SERVICES FOR EMERGENCY SHELTER
(S only) Item/Basis TOTAL COST ADES COST
S Case Management, Education Services, Training, Transportation 50,000.00 0.00
50,000.00 0.00
(O) only Item/Basis TOTAL COST ADES COST
0.00 0.00
0.00 0.00
(S only)
S SHELTER OPERATIONS 1,271,999.00 217,979.02
1,271,999.00 217,979.02
Salary/ERE, Programs Data Manager 72,480.00 26,000.00
TOTAL: 72,480.00 26,000.00
Service Code
(O, S, R, HP)
Indirect Cost Rate
10% de minimus rate, Federally negotiated rate, or other
TOTAL COST ADES COST
S 15% de minimus rate 167,938.00 13,125.00
R 15% de minimus rate 20,076.00 11,427.00
HP 15% de minimus rate 13,564.00 0.00
201,578.00 24,552.00
5) TOTAL ESSENTIAL SERVICES FOR STREET OUTREACH
TOTAL:
8) INDIRECT COSTS
Please review HUD's Indirect Cost Toolkit for guidance on Indirect Costs and the Emergency Solutions Grants (ESG) program. Copy and paste the link into your browser:
https://files.hudexchange.info/resources/documents/Indirect-Cost-Toolkit-for-CoC-and-ESG-Programs.pdf. Your agency is responsible for under-standing how Indirect Costs are calculated and charged under the ESG program. If your agency is billing a Federally-Negotiated Indirect Cost Rate, your agency must provide a copy of the rate agreement with the ISB.
Case Management, child care, education services, employment assistance, life skills training, transportation, and services for special populations (e.g., services for people living with HIV/AIDS, homeless youth, and victim services). These are non-employee expenses.
TOTAL:
Engagement, case management, emergency health and mental health services, and transportation.
TOTAL:
6) TOTAL SHELTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, food, furnishings, supplies necessary for operation of a Emergency Shelter. Eligible costs may also include hotel/motel vouchers for individuals or families experiencing homelessness when congregant Emergency Shelter is unavailable.
TOTAL:
7) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis; training including costs of travel to attend HUD-sponsored and HUD-approved training on HMIS; paying participation fees charged by the HMIS Lead, if the subrecipient is not the HMIS Lead.
Admin % and Basis
(ONLY UP TO 7.5% OF THE AWARD) TOTAL COST ADES COST
0 0
TOTAL: 0.00 0.00
2,788,586.04 575,234.94
TOTAL COST ADES COST
8) 0.00 0.00
9) 1,615,251.62 318,604.02
Manually Calculate Total Rapid Re-housing (R) COST 341,249.42 230,630.92
11) 759,605.00 0.00
12) Total HMIS COST 72,480.00 26,000.00
13) **LOCAL GOVERNMENTS ONLY** Total ADMIN COST 0.00 0.00
14) TOTAL COSTS BY SERVICE CODES: 2,788,586.04 575,234.94
14) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 2,788,586.04 575,234.94
Government Funding - City 100,000.00
Government Funding - County 0.00
398,585.83
Gov. Funding - Federal 0.00
Foundation & Corporate Support 1,063,615.00
United Way 15,000.00
Contributions / Donations 100,000.00
Special Events / Fundraising 61,740.21
Legacies / Bequests / Investments 0.00
Program Service Fees & Reimbursements 0.00
In-Kind Support 1,049,645.00
Other Revenue* 0.00
* Identify Other Revenue Sources Here TOTAL REVENUE*: 2,788,586.04 575,234.94
*Total Revenue must equal the Total Cost
Manually Calculate Total Street Outreach (O) COST
Manually Calculate Total Shelter Operations (S) COST
9) ADMIN COSTS **ONLY LOCAL GOVERNMENTS MAY REQUEST ADMIN - NOT REQUIRED**
Only Local Governments may request up to 7.5% in Administrative Costs; it is not required. May use for the payment of administrative costs related to the planning and execution of ESG activities. This does not include staff and overhead costs directly related to carrying out activities eligible under § 576.101 through § 576.107, because those costs are eligible as part of those activities. Eligible administrative costs include: 1) General management, oversight and coordination, 2) Training on ESG requirements, 3)
Consolidated plan, 4) Environmental review. For specific requirements and eligible costs, see 24 CFR Part 576.108
Total Costs by Above Budget Categories
Government Funding – State (Do not include ADES Homeless Program funding listed above)
10)
Manually Calculate total Homeless Prevention (HP) COST
File details come from the government source that posted it. Updated .