CTR066203_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066203
- Contract number
- CTR066203
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a statewide Domestic Violence contract for Stepping Stones Foundation, Inc., covering multiple facilities including Stepping Stones Agencies, Stepping Stones Emergency Shelter, and Stepping Stones Transitional Housing. The contract period runs from 7/1/23 to 6/30/24, with the Arizona Department of Economic Security (ADES) providing state funds to cover a 20% match requirement.
The total service cost is $663,262.02, broken down across multiple budget categories including personnel, employee-related expenses, professional services, travel, space, equipment, materials and supplies, and operating services. Revenue sources include ADES-DCAD ($208,390.02), Step One Foundation ($40,000), Be Better Foundation ($138,000), United Way ($1,357), and DPS/VOCA ($275,515). The budget allocates funds across different service areas including DCAD Service, DCAD Shelter, Mobile & Community Based Advocacy (MCBA), and Transitional Housing (TH). A key component is $20,000 in vouchers for flexible financial assistance, covering items like rental assistance, urgent medical needs, legal support, and relocation services.
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CONTRACT SERVICE: Domestic Violence - Statewide
AGENCY NAME:
FACILITY NAME(S):
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile & Community Tranistional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE DCAD SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 0.15 Executive Director (6hr/week) $11,600.00 50% + 50% = 100% $11,600.00 $0.00 $0.00 $0.00 $0.00 1 0.20 Operations Coordinator (8hr/wk) $12,000.00 50% + 50% = 100% $12,000.00 $12,000.00 $5,300.00 $1,400.00 $5,300.00 1 0.30 Human Resources (12hr/wk) $16,500.00 33% + 67% = 100% $16,500.00 $16,500.00 $6,950.00 $2,600.00 $6,950.00 1 0.20 Finance/Payroll (8hr/wk) $8,736.00 100% + 0% = 100% $8,736.00 $0.00 $0.00 $0.00 $0.00 1 0.30 Facilities/Mtnc (12hr/wk) $13,104.00 10% + 90% = 100% $13,104.00 $0.00 $0.00 $0.00 $0.00 1 0.20 Facilities/Mtnc (8hr/wk) $6,500.00 0% + 100% = 100% $6,500.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Director of Services (40hr/wk) $60,000.00 25% + 75% = 100% $60,000.00 $0.00 $0.00 $0.00 $0.00 1 0.50 Community Outreach/Educat (20) $27,500.00 10% + 90% = 100% $27,500.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Victim Justice/Restoration I $52,500.00 0% + 100% = 100% $52,500.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Victim Justice/Restoration II $41,600.00 0% + 100% = 100% $41,600.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Victim Services Concierge I $41,600.00 0% + 100% = 100% $41,600.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Victim Services Concierge II $41,600.00 0% + 100% = 100% $41,600.00 $0.00 $0.00 $0.00 $0.00 1 0.50 Victim Services Concierge III $20,800.00 0% + 100% = 100% $20,800.00 $0.00 $0.00 $0.00 $0.00 1 1.00 Child Advocacy Specialist $38,000.00 0% + 100% = 100% $38,000.00 $0.00 $0.00 $0.00 $0.00 1 0.50 On Call Victim Services Concier $16,000.00 0% + 100% = 100% $16,000.00 $0.00 $0.00 $0.00 $0.00 1 0.30 Volunteer Coordinator (12hr/wk) $11,232.00 100% + 0% = 100% $11,232.00 $0.00 $0.00 $0.00 $0.00
TOTAL PERSONNEL TOTAL: $419,272.00 $28,500.00 $12,250.00 $4,000.00 $12,250.00
*A = % Administrative Functions D = % Direct Service Functions
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
ERE $53,690.02 $0.00 $0.00 $0.00 $0.00
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $53,690.00 $0.00 $0.00 $0.00 $0.00
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Annual Audit Actual Cost $10,000.00 $10,000.00 $4,000.00 $2,000.00 $4,000.00 IT Services Actual Cost $12,000.00 $12,000.00 $5,000.00 $2,000.00 $5,000.00 CPA Monthly Oversight Actual Cost $3,000.00 $3,000.00 $1,400.00 $400.00 $1,200.00 HR Legal Oversight Anticipated based on prior cost $1,000.00 $1,000.00 $400.00 $200.00 $400.00 Operational Legal Oversight Anticipated based on prior cost $1,000.00 $1,000.00 $400.00 $200.00 $400.00 Intuit Payroll Processing Actual Cost $3,600.00 $3,600.00 $1,440.00 $720.00 $1,440.00
Actual expenses / 12% of payroll costs
Attachment 3 Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
Stepping Stones Foundation, Inc.
Stepping Stones Agencies, Stepping Stones Emergency Shelter, Stepping Stones Transitional Housing
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $30,600.00 $30,600.00 $12,640.00 $5,520.00 $12,440.00
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Staff travel for direct victim services Estimated 2222 miles per year @ .45 per mile $1,000.00 $1,000.00 $700.00 $200.00 $100.00
TOTAL TRAVEL TOTAL: $1,000.00 $1,000.00 $700.00 $200.00 $100.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Transitional Housing Lease $43,200.00 $43,200.00 - - $43,200.00
2651 N Industrial Way, Suite C $19,800.00 $19,800.00 $7,920.00 $3,960.00 $7,920.00 $10,000.00 $10,000.00 $4,000.00 $2,000.00 $4,000.00 $1,620.00 $1,620.00 $810.00 - $810.00
$14,610.00 $14,610.00 $5,850.00 $2,910.00 $5,850.00 $5,400.00 $5,400.00 $2,160.00 $1,080.00 $2,160.00
TOTAL SPACE TOTAL: $94,630.00 $94,630.00 $20,740.00 $9,950.00 $63,940.00
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
$1,000.00 $1,000.00 $1,000.00 $0.00 $0.00 $2,000.00 $386.00 $0.00 $0.00 $386.00
$600.00 $0.00 $0.00 $0.00 $0.00 Actual premium $720.02 $720.02 $288.00 $144.02 $288.00
TOTAL EQUIPMENT TOTAL: $4,320.02 $2,106.02 $1,288.00 $144.02 $674.00
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
$800.00 $800.00 $320.00 $160.00 $320.00 $400.00 $400.00 $400.00 - -
Adult Program Supplies - workbooks, journals, videos $525.00 $525.00 $475.00 $25.00 $25.00 $500.00 $500.00 $450.00 $25.00 $25.00 $500.00 $500.00 - $500.00 -
Food $7,500.00 $7,500.00 $7,000.00 - $500.00 Postage $150.00 $150.00 $150.00 - - Copier Supplies $600.00 $600.00 $240.00 $120.00 $240.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $10,975.00 $10,975.00 $9,035.00 $830.00 $1,110.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
24/7 Helpline Costs Actual cost $4,600.00 $4,600.00 $1,840.00 $920.00 $1,840.00
Actual premium $8,575.00 $8,574.00 $3,430.00 $1,714.00 $3,430.00 $0.00
Outreach/Educational Supplies
Operating Insurance, D&O, Umbrella, Professional Liability, Employee Benefit, General Liability, Sexual Abuse Mandated Rider
Shelter/Trans Bldg/Property Maintenance
Shelter Equipment Repair/replace Transition Equipment Repair/replace Office Equipment Repair/replace Equipment Insurance
Office Supplies/Software Household/Janitorial Supplies
Anticipated based on historical usage Anticipated based on historical usage Anticipated based on historical usage Anticipated based on historical usage
$3600/month TriPlex Lease $1642/month Space lease
Anticipated based on historical usage Anticipated based on historical usage Anticipated based on historical usage
Anticipated based on historical usage Anticipated based on historical usage
Shelter/Trans Bldg/Property Insurance Current premium for mandated coverage Anticipated based on historical usage
Anticipated based on historical usage Anticipated based on historical usageChildren Program Supplies
Advocacy Space + Storage Shelter/Transition Utilities $833/month current actuals Shelter/Transition Trash Service $35/month current actuals
Dues, Membership, Subscriptions / Strategic memberships for the benefit of Victim Services optimization $600.00 $600.00 $240.00 $120.00 $240.00 $15,000.00 $6,805.00 $2,670.00 $1,465.00 $2,670.00
$0.00 TOTAL OPERATING EXPENSES TOTAL: $28,775.00 $20,579.00 $8,180.00 $4,219.00 $8,180.00
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs Federal Indirect Cost Rate of %
TOTAL INDIRECT COSTS TOTAL: $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $643,262.02 $188,390.02 $64,833.00 $24,863.02 $98,694.00
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
$20,000.00 $20,000.00 $12,000.00 $3,000.00 $5,000.00
TOTAL VOUCHERS TOTAL: $20,000.00 $20,000.00 $12,000.00 $3,000.00 $5,000.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $663,262.02 $208,390.02 $76,833.00 $27,863.02 $103,694.00
REVENUE SOURCES:
ADES - DCAD $208,390.02 $208,390.02 $76,833.00 $27,863.02 $103,694.00
Step One Foundation $40,000.00 Be Better Foundation $138,000.00
United Way $1,357.00
* DPS / VOCA $275,515.00
TOTAL REVENUE*: $663,262.02 $208,390.02 $76,833.00 $27,863.02 $103,694.00
*Revenue must equal the Total Costs listed in the Blue row above
Training & Development = CPR/First Aid, Fingerprinting, Annual Training Certifications & Updates, all strategic training & wellness opportunities for the benefit of advocate skills & performance, as well as optimizing victim services
Rental Assistance, Fuel, Vehicle Repair, Urgent Medical, Urgent Dental, Urgent Mental/Emotional Health, Urgent Daycare, Urgent Legal, Prescriptions, Utility Assistance, Safe Relocation Program, RideShare, Urgent Hotel/motel
ISB
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