CTR066199__Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066199
- Contract number
- CTR066199
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a statewide Domestic Violence contract between the Arizona Department of Economic Security (ADES) and Mt. Graham Safe House Inc., located in Arizona. The contract covers services provided at Mt. Graham Safe House for the contract period of July 1, 2023 to June 30, 2024, with ADES agreeing to provide state funds to cover the 20% match requirement.
The budget totals $1,168,246.50 and is broken down across multiple cost categories including personnel, employee-related expenses, professional services, travel, space, equipment, materials and supplies, operating services, and indirect costs. Revenue sources include ADES-DCAD ($777,055.77), VOCA ($125,975), SASP ($56,058), AZF ($12,702), Donations ($54,182), and United Way ($49,640). The budget covers various domestic violence support services such as crisis advocacy, legal support, outreach, mobile advocacy, and flexible financial assistance for barriers like car repairs and housing deposits. The contract includes comprehensive staff allocations across multiple roles, with percentages of time dedicated to administrative and direct service functions.
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CONTRACT SERVICE: Domestic Violence - Statewide AGENCY NAME: Mt. Graham Safe House Inc.
FACILITY NAME(S): Mt. Graham Safe House
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile & Community Tranistional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE DCAD SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 1.00 Executive Director - All locations $66,014 25% + 65% = 90% $66,014.08 $59,360.16 $59,360.16 1 1.00 Finance Director - All locations $60,004 84% + 10% = 94% $60,003.84 $56,170.92 $56,170.92 1 1.00 Lay Legal & Advocate Coordinator $60,004 10% + 43% = 53% $60,003.84 $32,030.18 $28,827.16 $3,203.02
1 1.00 HHC $49,008 10% + 28% = 38% $49,008.00 $19,633.20 $10,816.60 $8,816.60
1 1.00 HR/Administrative Coordinator $45,011 75% + 25% = 100% $45,011.20 $45,011.20 $45,011.20 1 1.00 Mobile Advocate $42,565 0% +71% = 71% $42,565.12 $30,325.10 $15,162.55 $15,162.55 1 1.00 Mobile Advocate $42,565 0% + 71% = 71% $42,565.12 $30,325.10 $15,162.55 $15,162.55 1 1.00 SA Mobile Advocate $42,565 0% + 0%=0% $42,565.12 $0.00 1 1.00 Crisis Advocate $42,565 0% + 19% = 19% $42,565.12 $7,986.42 $7,986.42 1 1.00 Crisis Advocate $37,007 0% + 16% = 16% $37,007.36 $6,028.62 $6,028.62 1 1.00 Child Advocate-All Locations $37,007 0% + 12% = 12% $37,007.36 $4,607.46 $2,303.73 $2,303.73 2 1.00 Crisis Advocate $74,015 0% + 100% = 100% $74,014.72 $74,014.72 $74,014.72 1 1.00 Outreach Advocate $37,007 0% + 100% = 100% $37,007.36 $37,007.36 $7,401.47 $29,605.89 4 0.50 Weekend Crisis Advocate $88,009 0% + 100% = 100% $88,009.96 $88,009.96 $88,009.96 1 1.00 Mobile Advocate/Driver $37,007 0% + 100% = 100% $37,007.00 $37,007.36 $18,503.68 $18,503.68 1 1.00 Grants/Reporting Specialist $42,000 80%+20%=100% $42,000.00 $42,000.00 $21,000.00 $21,000.00 1 0.50 Repair Maintenance $17,503 0% + 100% = 100% $17,503.20 $17,503.20 $17,503.20
TOTAL PERSONNEL TOTAL: $819,858.40 $587,020.96 $473,262.94 $113,758.02 $0.00
*A = % Administrative Functions D = % Direct Service Functions
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
ERE 23% $197,079.04 $42,225.75 $16,061.44 $26,164.31
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $197,079.04 $42,225.75 $16,061.44 $26,164.31 $0.00
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Yeary audit Audit $8,000.00 $8,000.00 $8,000.00 Accountant Taxes $8,000.00 $8,000.00 $8,000.00 IT Tech Computer IT Services $3,500.00 $0.00
Exhibit B Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $19,500.00 $16,000.00 $16,000.00 $0.00 $0.00
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Hotel/Training Sharing Experience 2persons X 4 Nights $100 Night X1 Training $1,500.00 $1,500.00 $1,500.00 Hotel/Training 4personsX2Nights $100 night X 2 Training $2,200.00 $2,200.00 $2,200.00 Mileage/Training Phoenix Training 360 Round Trip X .655 X 4 Trips $943.00 $943.00 $943.00 Hotel/Training/Employee Retreat 13 PersonsX3Nights $110 Night X1 Training $6,290.00 $6,290.00 $6,290.00 Food Per Diem Trainings 57 Per Diem X 19 Person X 9 Nights $9,747.00 $9,747.00 $9,747.00 Training/trainers Outside training sources $5,000.00 $5,000.00 $2,500.00 $2,500.00
TOTAL TRAVEL TOTAL: $25,680.00 $25,680.00 $23,180.00 $2,500.00 $0.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Maintenance on Shelter Shelter Maintenance $15,000.00 $15,000.00 $15,000.00
TOTAL SPACE TOTAL: $15,000.00 $15,000.00 $15,000.00 $0.00 $0.00
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
COST COST COST COST COST
ITEM BASIS
Server Server Upgrade $7,000.00 $7,000.00 $3,500.00 $3,500.00
TOTAL EQUIPMENT TOTAL: $7,000.00 $7,000.00 $3,500.00 $3,500.00 $0.00
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
General Office Supplies (Ink,Paper,Pens,ect.) General Office Supplies 1500X12 Months $3,600.00 $3,600.00 $3,600.00 General Office Supplies (Toilet Paper, Paper towels,Trash BGeneral Office Supplies1000X12 Months $3,600.00 $3,600.00 $3,600.00 General Office Supplies (Cleaning Supplies) General Office Supplies 1000X12 Months $3,000.00 $3,000.00 $3,000.00 General Office Supplies (Laundry Soap, Office Supplies) General Office Supplies 500X12 Months $3,000.00 $3,000.00 $3,000.00 Outreach Material Community Events $4,000.00 $4,000.00 $2,000.00 $2,000.00 Printing Cost/Postage Printing/Postage 450 X12 Months $5,400.00 $5,400.00 $5,400.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $22,600.00 $22,600.00 $20,600.00 $2,000.00 $0.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Phones Phones for Crisis Calls 500X12 Months $6,000.00 $6,000.00 $6,000.00 Internet Internet for shelter 400X12 Months $4,800.00 $4,800.00 $2,400.00 $2,400.00 Dues & Subscriptions Subscriptions 250X12 Months $3,000.00 $3,000.00 $3,000.00
Memberships 3000 year $3,000.00 $3,000.00 $3,000.00 Security Security Monitor 100 X 12 Months $1,200.00 $1,200.00 $1,200.00 Storage Storage 300 X 12 Months $3,600.00 $3,600.00 $3,600.00 Payroll Sevices Quickbooks Payroll $4,560.00 $4,560.00 $2,280.00 $2,280.00 Pest Control Hydra 150 X4 Qrtly $600.00 $600.00 $600.00
TOTAL OPERATING EXPENSES TOTAL: $26,760.00 $26,760.00 $22,080.00 $4,680.00 $0.00
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs 10% $9,469.96 $9,469.96 $4,734.98 $4,734.98
TOTAL INDIRECT COSTS TOTAL: $9,469.96 $9,469.96 $4,734.98 $4,734.98 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $1,142,947.40 $751,756.67 $594,419.36 $157,337.31 $0.00
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Vouchers Barrier reduction voucher/flexible financial assistance ie. Car repairs, housing deposits, rent etc.
$25,299.10 $25,299.10 $25,299.10
TOTAL VOUCHERS TOTAL: $25,299.10 $25,299.10 $0.00 $25,299.10 $0.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $1,168,246.50 $777,055.77 $594,419.36 $182,636.41 $0.00
REVENUE SOURCES:
ADES - DCAD $777,055.77 $777,055.77 $594,419.36 $182,636.41 $0.00
VOCA $125,975.00
SASP $56,058.00
AZF $12,702.00
Donations $54,182.00
United Way $49,640.00
TOTAL REVENUE*: $1,075,612.77 $777,055.77 $594,419.36 $182,636.41 $0.00
*Revenue must equal the Total Costs listed in the Blue row above
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