CTR058310 Amendment 3 Executed and Signed.pdf

INTERAGENCY SERVICE AGREEMENT (ISA)

AMENDMENT

ARIZONA DEPARTMENT OF

HEALTH SERVICES

OFFICE OF PROCUREMENT

150 N 18th Ave., Ste. #530 Phoenix, Arizona 85007

AGREEMENT NO.: CTR058310 AMENDMENT NO.: 3 Procurement Officer Emily Ngo

ABRC Educational Initiative with ASU

Effective upon final signature by both parties, it is mutually agreed that the Agreement referenced in this Amendment is revised as follows:

1. Pursuant to the Uniform Terms and Conditions, Provision Twelve (12), Miscellaneous, Section 12.4, the Agreement is hereby amended as follows:

1.1. The Scope of Services has been revised and replaced.

1.2. The Price Sheet has been revised and replaced.

ALL CHANGES ARE REFLECTED IN RED

ALL OTHER PROVISIONS SHALL REMAIN IN THEIR ENTIRETY

Contractor hereby acknowledges receipt and acceptance of above amendment and that a signed copy must be filed with the Procurement Office before the effective date

The above referenced Contract Amendment is hereby executed this day of 20 at Phoenix, Arizona

(To be filled out by ADHS Procurement Office)

Contractor Signature

Contractor Signature Date

Authorized Signatory’s Name and Title

Arizona Board of Regents, Arizona State University Contractor’s Name Procurement Officer Signature

Kristy Macdonald, Associate Director, Research Operations

2/5/2025

ARIZONA DEPARTMENT OF

HEALTH SERVICES

OFFICE OF PROCUREMENT

150 N 18th Ave., Ste. #530 Phoenix, Arizona 85007

AGREEMENT NO.: CTR058310 AMENDMENT NO.: 3 Procurement Officer Emily Ngo

1. Background

1.1. In 2025, Arizona State University (ASU) is excited to continue our valued partnership with the Arizona Department of Health Services (AZDHS) through the ABRC Research Education Program, building on the success of our collaboration since 2018. ASU has consistently delivered impactful programming, including successfully adapting events during the pandemic in 2021 and expanding efforts in 2022 with the Arizona Cord Blood Conference- now in its tenth year! A highlight of our programming remains the annual Doing Research in Indigenous Communities (DIRC) Conference, which brings together researchers, community leaders, and policymakers to foster meaningful dialogue and collaboration. In addition, the Arizona Business & Health Summit, held in collaboration with the W.P. Carey School of Business, has expanded the conference’s scope and significance. ASU remains dedicated to advancing research and education that serve Arizona and its diverse communities, and we look forward to deepening this impactful partnership in 2025.

1.2. ASU shall provide three (3) core event categories to be funded in 2025. This reflects the changing landscape of events at ASU and the Phoenix Biomedical community.

2. Objective

To partner with ASU to ensure the Arizona central region has a tailored program that meets the needs of the researchers and clinical professionals.

3. Tasks

ASU shall:

3.1. Partner collaboratively with identified organizations to fulfill this mission on behalf of the ADHS ABRC.

3.2. Schedule monthly meetings with ABRC staff to discuss progress.

3.3. Fund, create and host the following events on behalf of the ABRC Research Education Program:

3.3.1. Arizona Cord Blood Conference, April 17, 2025.

3.3.2. Arizona Business & Health Summit, Fall 2025, One - Two (1-2) full-days.

3.4. Host additional programming solicited, competitively reviewed, and awarded by ASU. The ASU Research Development Office shall:

3.4.1. Host an open application period from December 2024 through December 2025 to solicit applications for funding amounts between $1,000 to $50,000 for events relevant to increasing education and research on biomedical topics for students, staff, ARIZONA DEPARTMENT OF

HEALTH SERVICES

OFFICE OF PROCUREMENT

150 N 18th Ave., Ste. #530 Phoenix, Arizona 85007

AGREEMENT NO.: CTR058310 AMENDMENT NO.: 3 Procurement Officer Emily Ngo researchers, faculty, and community members. Applications will be reviewed monthly and evaluated using a standard rubric.

3.4.2. Review and select up to five (5) events to be hosted.

3.4.3. Approve funding for the selected programming events, up to an amount not to exceed $50,000 per event.

3.4.4. Not to exceed more than $120,000 in total for programming under this section.

4. Requirements

4.1. ASU shall submit to ABRC quarterly Contractor’s Expenditure Reports (CERs) to request payment, on the template provided by ABRC.

5. Deliverables

5.1. CERs shall be submitted no later than 30 days after the end of each quarter, except for December's, which is due February 28, to allow for the holidays. Otherwise, they are due on: April 30, July 31, and October 31.

5.2. Due thirty (30) days after each event, ASU shall provide a report, to include:

5.2.1. Subjects covered.

5.2.2. Narrative of the event.

5.2.3. Objectives of the event.

5.2.4. Number of participants.

5.2.5. Background of participants (example: researcher, public, scientist).

5.2.6. Organizations participating.

5.2.7. Outcome results.

5.3. Electronic File Transfer of the event to include the following:

5.3.1. Abstract.

5.3.2. Event photos, which may be used by ABRC for promotional and reporting purposes.

5.3.3. Speakers’ posters and presentations, with their approval.

ARIZONA DEPARTMENT OF

HEALTH SERVICES

OFFICE OF PROCUREMENT

150 N 18th Ave., Ste. #530 Phoenix, Arizona 85007

AGREEMENT NO.: CTR058310 AMENDMENT NO.: 3 Procurement Officer Emily Ngo

6. Notices, Correspondence, Reports, and CERs/Invoices

6.1. Notices, correspondence, and reports from ASU to ADHS shall be

6.2.

sent to: John Garcia, Program Director Arizona Biomedical Research Centre Arizona Department of Health Services 250 N. 17th Avenue Phoenix, AZ 85007 Phone: 602-542-8817 E-Mail: BIOMEDICAL@azdhs.gov

Notices, Correspondence, and Reports from ADHS to ASU shall be sent to: Kristy MacDonald, Associate Director Research Operations Pre-Award Negotiations Arizona State University Phone: 480-965-9077 Fax: 480-965-2455 E-Mail: ASU.awards@asu.edu

6.3.CERs from ASU to ADHS shall be sent to to Biomedical@azdhs.gov.

6.4.AUTOMATED CLEARING HOUSE

6.4.1. ADHS may pay invoices for some or all Orders through an Automated Clearing House (ACH). In order to receive payments in this manner, the Contractor must complete an ACH Vendor Authorization Form (form GAO-618) within 30 (thirty) days after the effective date of the Contract. The form is available online at:

https://gao.az.gov/sites/default/files/GAO- 618%20ACH%20Authorization%20Form%20101019.pdf

6.4.2. ACH Vendor Authorization Form shall be emailed to

Vendor.Payautomation@azdoa.gov

6.5. Payments from ADHS to ASU shall be

sent to: Nicholas Peterson, Associate Director Research Operations Awards Management Team Arizona State University Phone: 480-727-9548 E-Mail: ASU.awards@asu.edu mailto:BIOMEDICAL@azdhs.gov mailto:ASU.awards@asu.edu mailto:Biomedical@azdhs.gov https://gao.az.gov/sites/default/files/GAO-618%20ACH%20Authorization%20Form%20101019.pdf https://gao.az.gov/sites/default/files/GAO-618%20ACH%20Authorization%20Form%20101019.pdf mailto:Vendor.Payautomation@azdoa.gov mailto:ASU.awards@asu.edu

ARIZONA DEPARTMENT OF

HEALTH SERVICES

OFFICE OF PROCUREMENT

150 N 18th Ave., Ste. #530 Phoenix, Arizona 85007

AGREEMENT NO.: CTR058310 AMENDMENT NO.: 3 Procurement Officer Emily Ngo

PRICE SHEET

1/1/25 to 12/31/25

2025 Description of Service

Total

1. Annual Cord Blood Conference* $50,000

2. Annual Arizona Business & Health Summit* $50,000

3. Multiple small events, competitively awarded* $120,000

4. Indirect Costs (10%) $22,000

Annual Total Not to Exceed $242,000.00

*Items used to Calculate the ten percent (10%) of Indirect Costs.