CTR056589_Contract_Amendment_Four.pdf
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- Attached to
- Master Agreement AZ|CTR056589
- Contract number
- CTR056589
- Issued by
- Arizona
About this file
This document is a Contract Amendment for the Arizona Office of Tourism, specifically Contract #CTR056589 for Travel Industry Marketing and Media Relations services focused on Mexico. The amendment involves the state of Arizona, represented by the Arizona Office of Tourism located in Phoenix, and an unnamed supplier/contractor responsible for providing marketing and media representation services.
The contract amendment extends the current agreement through July 31, 2026, with changes effective July 1, 2025. Key modifications include revisions to the Scope of Work for Media Relations and Travel Industry Marketing Requirements, clarifying fulfillment expectations and reimbursement processes for collateral materials such as travel guides, state maps, and promotional content. The monthly retainer for Travel Industry Marketing is increased from $4,666.67 to $4,845.00. The amendment specifies that reimbursable expenses are limited to shipping costs for specific collateral, while other fulfillment-related costs like storage and order management are to be included in the monthly retainer. This is the fourth amendment to the original Master Agreement initiated on August 1, 2021.
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Text version
Contract Amendment Arizona Office of Tourism 1110 W. Washington St.
Suite 155 Phoenix, AZ 85007
Contract #CTR056589 Travel Industry Marketing and Media Relations - Mexico
Contract Amendment Four (4)
Available online at app.az.gov Page 1 of 2
In accordance with the Special Terms and Conditions, Section 3 Contract Administration and Operation, and Section 5. Contract Changes, the contract is amended as follows:
1. The term of the contract is hereby extended through July 31, 2026.
2. Effective July 1, 2025 - The following table outlines the revisions to the Scope of Work, Section 3.
Media Relations Requirements subsection b, to clarify service and reimbursement expectations regarding the component of the monthly retainer.
Original Language Revised Language
b. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the media and consumers. AOT will provide collateral for inquiries and requests contingent on availability. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up documentation.
i. Arizona Official Travelers Guide
ii. Arizona Official State Map
iii. Access to images in the Arizona Office of Tourism online photo library
iv. Film footage with scenes from around the state in
HDProRes format
v. Destination video
b. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the media and consumers. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report.
i. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
a. Arizona Official State Travel Guide (OSTG)
b. Arizona Official State Map
c. Other niche brochures as needed (Opt Outside, Wine guide, etc.)
d. Access to images in the AOT online photo library
e. Film footage with scenes from around the state
f. Destination video
ii. All other costs associated with fulfillment, such as physical storage space or order management software, shall be included in the monthly retainer. Only costs directly associated with the Arizona Office of Tourism’s account will be approved for reimbursement.
Contract Amendment Arizona Office of Tourism 1110 W. Washington St.
Suite 155 Phoenix, AZ 85007
Contract #CTR056589 Travel Industry Marketing and Media Relations - Mexico
Contract Amendment Four (4)
Available online at app.az.gov Page 2 of 2
ALL OTHER REQUIREMENTS, SPECIFICATIONS, TERMS AND CONDITIONS REMAIN UNCHANGED
3. Effective July 1, 2025 - The following table outlines the revisions to the Scope of Work, Section 5.
Travel Industry Marketing Requirements, to clarify service and reimbursement expectations regarding the component of the monthly retainer.
Original Language Revised Language
b. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the media and consumers. AOT will provide collateral for inquiries and requests contingent on availability. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up documentation.
i. Arizona Official Travelers Guide
ii. Arizona Official State Map
iii. Access to images in the Arizona Office of Tourism online photo library
iv. Film footage with scenes from around the state in
HDProRes format
v. Destination video
b. Fulfillment: The Contractor shall provide information on Arizona in response to requests from the media and consumers. AOT will provide collateral for inquiries and requests contingent on availability. Fulfillment inquiries including contact information, type of inquiry (consumer, tour operator, media representative, etc.) and items requested shall be included as a component of the monthly report.
i. AOT will reimburse the shipping costs for the collateral listed below on a monthly basis with the appropriate back-up cost documentation.
a. Arizona Official State Travel Guide (OSTG)
b. Arizona Official State Map
c. Other niche brochures as needed (Opt Outside, Wine guide, etc.)
d. Access to images in the AOT online photo library
e. Film footage with scenes from around the state
f. Destination video
ii. All other costs associated with fulfillment, such as physical storage space or order management software, shall be included in the monthly retainer. Only costs directly associated with the Arizona Office of Tourism’s account will be approved for reimbursement.
4. Effective July 1, 2025, Contract pricing for the monthly Travel Industry Marketing retainer only is amended to increase from $4,666.67 per month to $4,845.00 per month.
RECITALS
The State and Supplier entered into that certain agreement titled Master Agreement effective as of August 1, 2021, pursuant to which Supplier is to provide Travel Industry Marketing and Media Relation Representation Services in Mexico.
THEREAFTER, contract amendment number one (1) to extend the contract through July 31, 2023 was executed on June 9, 2022.
THEREAFTER, contract amendment number two (2) to extend the contract through July 31, 2024 and update pricing was executed on April 20, 2023.
THEREAFTER, contract amendment number three (3) to extend the contract through July 31, 2025 was executed on July 3, 2024.
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