CSP903722_DOH058_REV_Contract.pdf

Index No.: DOH058

Eff. Date: 09/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: REAL-TIME SYNDROMIC SURVEILLANCE PROGRAM

CONTRACT NUMBER: CSP903722 EFFECTIVE DATES: 06/29/21 TO 08/31/21

* Renewal through 08/30/25

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP901121 that opened on 07/08/20. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest-ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Health as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates a 12 month renewal, per amendment 5.

MUTUALLY AGREED TO CLARIFICATIONS / MODIFICATIONS TO THE RFP

1. Ohio Reinstatement Proposal Document – 06/02/21

2. The Contractor will be temporarily permitted to carry $2M Cyber Liability. The Contractor is required to provide Cyber

Liability coverage of $5M in accordance with the requirements outlined in the RFP as soon as possible. The Contractor will bill ODH the difference between the $2M and the $5M policy once the policy is in place.

3. PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the

United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

4. *Ohio Implementation Proposal for Inpatient Data – 07/12/24

* Indicates the addition of a mutually agreed upon modification, Ohio Implementation Proposal for Inpatient Data, effective with all orders issued on or after 09/01/24, per amendment 5.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fpdf%2FEO2022-02D%2F04-Affirmation%2520and%2520Disclosure%2520Form_3-4-22.pdf&data=04%7C01%7Ckristen.howard%40das.ohio.gov%7C67b3dec0fbd34bb061bc08da167d0103%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C637847023397759707%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=xn01IrXdSqhxp4NGrdEXVYP%2FP1lKHOF0ZD9awFkpBhY%3D&reserved=0

Eff. Date: 10/06/21

COST SUMMARY

Real-Time Syndromic Surveillance Program RFP No.: CSP903722

UNSPSC CATEGORY CODE: 81000000

OAKS

ITEM ID DESCRIPTION COST

39454 Base Contract – Includes the annual charge for establishing and performing activities as provided in the Scope of Work $ 250,000.00 / yr.

39455

Per facility cost for new facilities to test and onboard. Costs should include establishing secure electronic delivery and troubleshooting, testing messages, maintenance of existing data feeds, storage and analysis of data, making analysis available to end-users, review and refinement of classifiers, canned reports, ad hoc query area, dashboards, and publications as outlined in the Scope of Work.

$ 5,000.00 / facility

39457

Per facility costs to be charged ODH for the maintenance of existing data feeds, storage and analysis of data, making analysis available to end-users, review and refinement of classifiers, canned reports, ad hoc query area, dashboards, and publications as outlined in the Scope of Work.

Ohio has two instances of “shared” facilities defined as one facility that has two ED.

For this purpose of cost, “shared” facilities count as one facility.

$ 1,000.00 / facility per year

39458 Data Transfer – Indicate the cost to ODH for transmitting data to the National Syndromic Surveillance Program at the Centers for Disease Control and Prevention and to other states or commonwealths as outlined in the Scope of Work.

$ 25,000.00 / yr.

39459

Reportable Disease Analysis – Indicate the cost to be charged to ODH for receiving reportable disease data from the Ohio’s infectious disease reporting systems in near-real time, provide analytic tools for system users, temporal spatial analysis, and provide alerting capabilities for Class A reportable diseases as outlined in the Scope of Work.

$ 25,000.00 / yr.

39460 Poison Control Data – Indicate the cost to be charged to ODH for obtaining queried data from the National Poison Data System (NPDS) in near-real time, provide analytic tools for system users, temporal spatial analysis as outlined in the Scope of Work

$ 25,000.00 / yr.

39461 Data Transfer – Indicate the annual cost to be charged to ODH for setting up, testing, and transmitting data to Ohio’s Secure Health Data Portal (Innovate Ohio), ODH and other state/commonwealth jurisdictions as outlined in the Scope of Work.

$ 15,000.00/ yr.

39462 Report (Maintenance) $500.00/ ea.

39463 Report (Simple) $2,500.00/ ea.

39464 Report (Complex) $5,000.00/ ea.

39465 Dashboard (Simple) $6,000.00/ ea.

39466 Dashboard (Complex) $9,000.00/ ea.

39467 Publication (Simple) $9,000.00/ ea.

39468 Publication (Complex) $13,500.00/ ea.

39470 Classifier Specification Review $5,000.00/ ea.

39471 Classifier Development $5,000.00/ ea.

39472 Classifier Evaluation $4,500.00/ ea.

39473 Classifier Reevaluation $4,500.00/ ea.

39474 Reclassification of Data (Per year classified/reclassified) $500.00/ ea.

* 40167 Hospital reconnection, already onboard, January 1, 2021 - June 30, 2021; prorated amount of $500.00/each facility for the duration of the 6-month data period. $500.00/ ea.

* 40168 Hospital reconnection, NOT already onboard, January 1, 2021 - June 30, 2021;

prorated amount of $500.00/each facility for the duration of the 6-month data period. $500.00/ ea.

* 40172 Hospital reconnection, July 1, 2021 - August 31, 2021; prorated amount of $166.67/each facility for the duration of the 2-month data period. $166.67/ea.

* 40174 Urgent care center reconnection, already onboard, January 1, 2021 - June 30, 2021;

prorated amount of $250.00/each facility for the duration of the 6-month data period. $250.00/ ea.

* 40177 Urgent care center reconnection, not already onboard, January 1, 2021 - June 30, 2021; prorated amount of $250.00/each facility for the duration of the 6-month data period.

$250.00/ ea.

* To add items to the Cost Summary, effective with all orders on or after 10/06/21.

COST SUMMARY CONT.

ITEM ID DESCRIPTION COST

40179 Urgent care center reconnection, July 1, 2021 - August 31, 2021; prorated amount of $83.33/each facility for the 2-month duration of the data period. $83.33/ ea.

N/A

Ambulatory group reconnection, already onboard, January 1, 2021 - June 30, 2021;

prorated amount of $500.00/each ambulatory group for the 6-month duration of the data period. Per agreement, there is no cost to reconnect the ambulatory group.

$0.00/ ea.

N/A

Ambulatory reconnection, not already onboard, January 1, 2021 - June 30, 2021;

prorated amount of $500.00/each ambulatory group for the 6-month duration of the data period. Per agreement, there is no cost to reconnect the ambulatory group.

$0.00/ ea.

40187 Ambulatory group reconnection, July 1, 2021 - August 31, 2021; prorated amount of

$166.67/each ambulatory group for the 2-month duration of the data period. $166.67/ ea.

* N/A Inpatient Data Project Administration $100,000.00 / yr.

* N/A Inpatient Data Connection and Correction $7,500.00 / facility

* N/A Validation of Inpatient Data Capabilities $2,500.00 / facility

* N/A Inpatient NSSP Service $25,000.00 / yr.

* N/A Inpatient Ohio Data Relay Service $25,000.00 / yr.

OTHER ITEMS:

ITEM ID DESCRIPTION

39475 Cyber Liability Passthrough

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

* Indicates the addition of items to the Cost Summary for inpatient data collection, effective with all orders issued on or after 09/01/24, per amendment 5.

Eff. Date: 10/06/21 Page 5 *

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CSP903722

0000141520

HEALTH MONITORING SYSTEMS INC

700 RIVER AVE STE 130 Terms: Net 30 days

PITTSBURGH, PA 15212

CONTRACTOR’S CONTACT: Vicki Koebnick Telephone: (412) 231-2020 Ext 127 Email: Vicki.koebnick@hmsinc.com

*Repagination

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

5 09/01/24

As a result of mutual agreement between the State of Ohio and the Contractor, this amendment is issued to renew the subject contract an additional 12 months, effective 09/01/24 through 08/31/25.

This amendment is also issued to include a mutually agreed upon modification, Ohio Implementation Proposal for Inpatient Data and to add items to the Cost Summary for inpatient data collection, effective with all orders issued on or after 09/01/24.

All other prices, terms and conditions remain unchanged.

4 09/01/23

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 09/01/23 through 08/31/24. All other prices, terms and conditions remain unchanged.

3 09/01/22

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 09/01/22 through 08/31/23. All other prices, terms and conditions remain unchanged.

This amendment is also issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, effective with all orders on or after 09/01/22.

2 10/06/21 This amendment is issued to add items to the Cost Summary, effective with all orders on or after 10/06/21. Also, this amendment is for the repagination. All other prices and terms and conditions remain unchanged.

1 09/01/21

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 09/01/21 through 08/31/22.

Also, this amendment denotes the change of the contract effective date.

All other prices, terms and conditions remain unchanged.