CSP900920_DPS033_Revised_Contract.pdf

Index No.: DPS033 Eff. Date: 08/01/23

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: DIGITAL INKJET LICENSE PLATE PRODUCTION AND GRAPHICS DESIGN

SYSTEM AND THE ORDERING OF SHEETING FOR DIGITAL LICENSE PLATES

CONTRACT NUMBER: CSP900920 EFFECTIVE DATES: 01/01/20 TO 06/30/21

* Renewal through 07/31/25

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP900920 that opened on 08/21/19. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Department of Public Safety as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates contract renewal per amendment, effective 08/01/23.

Eff. Date: 02/01/25

Digital Inkjet License Plate Production and Graphics Design System and the Ordering of Sheeting for Digital License Plates

CSP900920

UNSPSC CATEGORY CODE: 23161514

OAKS

ID

3M Part Number

System Cost/period or

FREQUENCY

37451 6010003869 Digital system: including printer(s), design station(s), plate making system. $372,600.00 per year

* High Definition (HD) protective liner removal equipment (stripper) Included

Blanking production line including applicator registry machine

37452

601002996

System warranty and maintenance contract for system: System $101,530.00 per year

37453 System warranty and maintenance contract for system: Software (if not included in system)

$31,453.00 per year

System warranty and maintenance contract: DLP Blanking Line Equipment Provided

37454 7010391081 Inkjet Print Heads (assume 17.5% coverage) $11,000.00 per print head

37455 7100152591 License Plate Reflective Sheeting 12” (pre-printed)

$1,181.81 per roll 7010389978 License Plate Reflective Sheeting 12” (white)

** 7100036348 HD License Plate Reflective Sheeting 12” (white)

37456 7010304696 License Plate Reflective Sheeting 7” (white and pre-printed, per roll) $686.81 per roll

** 7100132246 HD License Plate Reflective Sheeting 7” (white)

37457 7100173246 Cyan Inkjet Ink (assume 3.2% coverage) $1,600.00 per 5 liter container

37458 7100173245 Magenta Inkjet Ink (assume 6.0% coverage) $1,600.00 per 5 liter container

37459 7100173403 Yellow Inkjet Ink (assume 5.5% coverage) $1,600.00 per 5 liter container

37460 7100173384 Black Inkjet Ink (assume 2.8% coverage) $1,600.00 per 5 liter container

37461 7000005077 Cleaning Supplies $50.00 per gallon

37462 3M’s out of scope hourly work rate $225.00 per hour

Additional Lines May Be Added (3M’s out of scope hourly work rate)

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses

* Indicates the addition of equipment required to support the change to HD sheeting per amendment, effective 02/01/25.

** Indicates the addition of HD sheeting per amendment, effective 02/01/25.

Date: 08/01/23

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP900920

99458 3M Company TERMS: Net 30 Days 3M Center, 225-4N-14 St. Paul, MN 55144-1000

CONTRACTOR’S CONTACT: Ms. Joy Stahosky Telephone: (651) 737-4471

Email: jlstahosky@mmm.com

* PROHIBITION OF THE EXPENDITURE OF PUBLIC FUNDS FOR OFFSHORE SERVICES. This section of the General Terms and Conditions is replaced by the following:

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* Indicates changes to the General Terms and Conditions per amendment, effective 08/01/23.

mailto:jlstahosky@mmm.com

Eff. Date: 02/01/25

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date

Description

5 02/01/25

This amendment is issued to notify of updates to the products as listed in the Contract price list, effective with all orders placed on or after 02/01/25.

All other prices, terms, and conditions remain unchanged.

4 08/01/23

As a result of mutual agreement between the State of Ohio and the Contractor, this amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 08/01/23 through 07/31/25.

Additionally, this amendment notifies of updates to the contract prices effective on all orders on or after 08/01/23.

This amendment also updates the Prohibition of Expenditure of Public Funds and Offshore Services to satisfy Executive Order 2022-02D.

All other prices, terms and conditions remain unchanged.

3 07/01/23

This amendment is issued to notify that the State elects to exercise its option to renew the subject Contract for an additional one (1) month, effective 07/01/23 through 07/31/23.

All other prices, terms and conditions remain unchanged.

2 07/01/21

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty-four

(24) months, effective 07/01/21 through 06/30/23. All other prices, terms and conditions remain unchanged.

1 01/01/20 This amendment is issued to update the contact information for the contractor's contact. This amendment also adds the summary of amendment page.