CSAH_23_2142100_MarshallStPhase2_RFP.pdf

Request for Proposal

CSAH 23 (Marshall St NE) Phase 2 Reconstruction

Project

From CSAH 153 (Lowry Ave NE) to St. Anthony Pkwy in the City of Minneapolis.

Hennepin County Project Number: 2142100

Proposal due date: July 22nd, 2026 at 1:00 p.m. (Central Standard Time [CST])

Closing date for all questions: July 8th, 2026 at 1:00 p.m. (CST)

Table of Contents Request for Proposal

1 Introduction

1.1 Project overview

1.2 Scope of services (Attachment 1)

1.3 Proposal format and content (Attachment 2)

2 General rules

2.1 RFP overview

2.2 Estimated timeline and extension of time

2.3 Proposal submission

2.4 Questions and communication restrictions

2.5 Addenda

2.6 County’s right to withdraw, cancel, suspend and/or modify RFP

2.7 Proposer’s right to edit or cancel proposal

2.8 Proposals will not be returned

2.9 Public disclosure of proposal documents

2.10 Proposer’s costs

2.11 Proposer’s ideas

2.12 Collusion

2.13 Conflict of interest

2.14 Small Business Enterprise (SBE) Participation

2.15 Commercially Useful Function

2.16 Business Utilization Plan

2.17 Recognizing SMBE Firms in a Proposer’s Team

2.18 Workforce Participation – Affirmative Action

3 Evaluation and selection

3.1 Proposal evaluation and recommendation for selection

3.2 Evaluation of responsiveness

3.3 Evaluation of responsibility

3.4 Evaluation panel and evaluation criteria

3.5 Interviews/presentations

3.6 Execution of contract

4 Attachments

4.1 Project overview

4.1.1 General

4.1.2 Project Opportunities

4.1.3 Project Improvements

4.1.4 Project Funding

4.1.5 Project timeline

4.2 Consultant’s Work

4.2.1 General

4.2.1.1 Codes, Regulations, and Specifications

4.2.2 Measurement Units

4.2.3 Project Files and Transmittal Format

4.2.4 QA / QC Plan

4.2.5 Review Timelines

4.2.6 County Provided Items

4.3 Consultant’s Tasks

Task 1 – Project Management, Coordination and Meetings

Task 2 – Public Engagement and Stakeholder Involvement

Task 3 – Agency Permitting and Coordination

Task 3.1 – Agency Permitting Identification

Task 4 – Utility Coordination

Task 4.1 – Private Utility Information

Task 5 – Right of Way Needs

Task 5.1 – Right-of-Way Identification

Task 6 – Data Collection and Reporting

Task 6.1 – Survey & Base Mapping

Task 6.2 – Geotechnical Services

Task 6.3 – Traffic Analysis and Reports

Task 7 – Environmental Documentation and Screening

Task 7.1 – Environmental Site Assessments

Task 7.2 –Environmental Documentation

Task 8 – Concept and Preliminary Design Engineering

Task 8.1 – Preliminary Drawings and Layouts

Task 8.2 – Preliminary Public Utilities Design and Layouts

Task 8.3 – Cost Estimates

Task 8.4 – Drainage Analysis

Task 8.5 – Green Infrastructure

Task 8.6 – Construction Staging

Attachment 2 – Proposal format and content

Attachment 3 – Subconsultant Participation Worksheet and Attestation of Subconsultant Participation

Attachment 4 – Regional Solicitation Funding Application

Attachment 5 – Hennepin County Terms and Conditions

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1 Introduction

1.1 Project overview

The County of Hennepin, State of Minnesota (“County”) is soliciting proposals for engineering design services for the CSAH 23 (Marshall St NE) Phase 2 Reconstruction Project for the Public Works

Transportation Project Delivery Department. The project is located in the City of Minneapolis (“City”) along

County State Aid Highway (CSAH) 23 between Lowry Ave NE (CSAH 153) and St. Anthony Pkwy. The

County, in partnership with the City, seeks to replace aging infrastructure and implement equitable

Complete and Green Street design strategies to improve safety, accessibility, and comfort for all modes, ages and abilities along the corridor.

The county will use a Qualifications-Based Selection (QBS) process to select a Proposer to provide all-encompassing design engineering services suitable for selection of a preferred alternative, public engagement, preliminary design, and all associated tasks necessary for project delivery as further defined herein. DO NOT INCLUDE A COST WITHIN YOUR PROPOSAL. The project cost will be negotiated with the highest ranked proposer.

1.2 Scope of services (Attachment 1)

The scope of services are included as Attachment 1.

1.3 Proposal format and content (Attachment 2)

When submitting a proposal, Proposers must follow the specific format and contents detailed in

Attachment 2. Failure to do so will likely prolong the evaluation process.

2 General rules

2.1 RFP overview

This Request for Proposals ("RFP") is an invitation for Proposers to submit a proposal to the County. It is not to be construed as an official and customary request for bids, but as a means by which the County can facilitate the acquisition of information related to the purchase of services. Any proposal submitted is a suggestion to negotiate and NOT A BID.

2.2 Estimated timeline and extension of time

08/10/2026 Notification of short listed proposers (as necessary)

08/19/2026 Interviews/Presentations (as necessary)

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08/21/2026 Notification of selected proposer

01/15/2027 Effective start date of contract(s)

These dates are subject to revision or cancellation by the County in its sole and absolute discretion.

2.3 Proposal submission

Proposals will be received in the Hennepin County Supplier Portal. To submit a proposal, you must first register with the Supplier Portal. For more information on how to register, go to the Supplier Portal help page. Register early to allow enough time to resolve technical issues which could cause you to miss out on this contract opportunity.

Proposers are strongly encouraged to make their submissions well in advance of the proposal due date as the process may take some time to complete.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.4 Questions and communication restrictions

Questions concerning this RFP should be submitted in writing via e-mail with the subject line CSAH 23

(Marshall St NE) Phase 2 Reconstruction to the following:

Eric Ampadu (Purchasing Buyer)

Eric.Ampadu@hennepin.us

Copy to:

Emily Goodell (Project Manager)

Emily.Goodell@hennepin.us

For assistance related to the Small-Minority Owned Business Enterprise (SMBE) good faith efforts and

Emerging Small Business Enterprise (ESBE) incentives, Proposers may contact:

Elise Haugen (Contract Compliance Specialist)

Elise.Haugen@hennepin.us

Proposers shall not communicate, verbally or otherwise, with any Hennepin County personnel or relevant consultant(s) from City of Minneapolis, Metro Transit, Minneapolis Park & Recreation Board or Minnesota

Department of Transportation concerning this RFP, except for the persons listed in this section. This restriction may be suspended or removed by the authority and direction of the persons listed above. If any Proposer attempts or completes any unauthorized communication, Hennepin County may, in its sole and absolute discretion, reject the Proposer’s proposal.

https://supplier.hennepin.us/psc/fprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL http://www.hennepin.us/business/work-with-henn-co/supplier-portal http://www.hennepin.us/business/work-with-henn-co/supplier-portal mailto:Eric.Ampadu@hennepin.us mailto:emily.goodell@hennepin.us mailto:Elise.Haugen@hennepin.us

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2.5 Addenda

The County reserves the right to modify the RFP at any time prior to the proposal due date. An addendum will be posted in the Supplier Portal if the RFP is modified. Addenda may be viewed by clicking on the

‘View Documents’ on the Event Details page. It is the responsibility of each prospective Proposer to assure receipt of all addenda.

The County will modify the RFP only by formal written addenda. Proposer’s proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements, including those occurring at pre-proposal meetings or site visits.

2.6 County’s right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and at any time with no liability to any prospective Proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.7 Proposer’s right to edit or cancel proposal

Proposer may edit, submit, resubmit and/or cancel or withdraw its proposal at any time before the proposal due date. For instructions go to the Supplier Portal help page.

2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.9 Public disclosure of proposal documents

Under Minnesota law, proposals are private or nonpublic until the proposals are opened on the proposal due date. Once the proposals are opened, the name of the Proposer becomes public. All other data in the proposal is private/nonpublic data until completion of the evaluation process. The evaluation process is completed when the County enters into a contract with a Proposer. At that time, all remaining data submitted by all Proposers is public with the exception of data classified as private/non-public trade secret data under Minn. Stat. § 13.37 of the Minnesota Government Data Practices Act.

Proposers must not submit trade secret material, as defined by Minn. Stat. § 13.37, as part of their proposal. The County does NOT consider cost or prices to be trade secret material, as defined by the statute. Proposers may present and discuss trade secret information during an interview or demonstration, if applicable.

The Proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage which may result from a breach of confidentiality related to the proposal. The Proposer agrees to indemnify and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the Minnesota Government Data Practices Act, including legal fees and https://www.hennepin.us/business/work-with-henn-co/supplier-portal

June 2026 Page 4 disbursements paid or incurred to enforce this provision. This indemnification survives the County’s award of a contract. In submitting a proposal in response to this RFP, the Proposer agrees that this indemnification survives as long as the Proposal is in the County’s possession. The County is required to keep all the basic documents related to its contracts, including RFP proposals, for a minimum of seven years.

2.10 Proposer’s costs

The County shall not be responsible for any costs incurred by Proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

2.11 Proposer’s ideas

The County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.12 Collusion

If the County determines that collusion has occurred among Proposers, none of the proposals of the participants involved in the collusion shall be considered. The County’s determination shall be final.

2.13 Conflict of interest

The Proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The Proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a

Proposer. To avoid a conflict of interest by a Proposer, the County may utilize methods including disqualifying a Proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

2.14 Small Business Enterprise (SBE) Participation

Hennepin County is committed to providing equal opportunity in contracting and subcontracting for

Hennepin County contracts. To further this objective, it has incorporated the following method(s) to promote small business participation in the contract that will be awarded through this selection process.

Proposers are encouraged to use the on-line directory of CERT-certified small businesses at cert.smwbe.com to source SBE firms for the project.

https://cert.smwbe.com/

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Emerging Small Business Enterprise (ESBE) Incentive

A. An ESBE Incentive of up to 10 points that can be earned by proposers based on the relative percentage of CERT-certified firms, whether as the prime or a subcontractor in the team.

B. Proposers can earn points for all CERT-certified ESBE firms in their team, irrespective of the race, ethnicity, or gender of the certified firm’s owner.

C. Proposers must complete and submit the Subcontractor Participation Worksheet (Attachment 3) with their proposal.

D. Proposers are hereby notified of the following:

If a Proposer is awarded the contract and earned points for ESBE participation during the consultant selection process, it will be required to deliver a portion of the contract through

CERT-certified firms for no less than the percentage of ESBE participation for which it earned points.

Small Minority-Owned Business Enterprise (SMBE) Goal

A. An SMBE goal of 14% has been established for this project based on the scopes of work and availability of CERT-certified SMBE firms to perform that work.

B. For a firm’s participation to be counted toward the goal, it must be certified as an SMBE firm by

CERT.

C. Good Faith Efforts:

By submitting a proposal for this project, the Proposer agrees to make good faith efforts, as described in the Good Faith Efforts Guidelines to solicit the participation of CERT-certified firms to meet the above stated goal.

2.15 Commercially Useful Function

All CERT-certified SBE Firms Must Perform a Commercially Useful Function

An SBE firm performs a commercially useful function when it is responsible for executing the work of the contract and carries out its responsibilities by actually performing, managing, and supervising the work involved.

An SBE firm will not be deemed to perform a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed to obtain the appearance of SBE participation.

When an SBE firm is presumed not to be performing a commercially useful function as described herein, the SBE firm may present evidence to rebut this presumption.

2.16 Business Utilization Plan

The county will send the Selected Proposer an email request to submit a Business Utilization Plan through its online contract compliance system. The Business Utilization Plan must identify all subcontractors at all tiers in the project. All subcontractors in the Plan for whom the Proposer seeks to receive credit will be sent an email to confirm their participation in the project. The Selected Proposer will not be able to submit its Utilization Plan until all for-credit subcontractors have confirmed their participation in the project.

https://mc-379cbd4e-be3f-43d7-8383-5433-cdn-endpoint.azureedge.net/-/media/hennepinus/business/work-with-hennepin-county/contracting-with-hennepin/business-good-faith-efforts-guidelines.pdf?rev=cd1aeed91dab4adb83aa125bb54150b3&hash=2CDF19C9EA6B2E26AC33802C65AFDA2C

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If the Selected Proposer does not meet the contract’s goal, they must submit documentation of their good faith efforts to achieve the goal for evaluation by the county. The contract will not be awarded unless the required Business Utilization Plan and/or a waiver has been approved by the County.

The Selected Proposer will be required to complete its Business Utilization Plan and after contract award report payments to subcontractors through Hennepin County’s online contract compliance system at:

https://hennepin.diversitycompliance.com.

2.17 Recognizing SMBE Firms in a Proposer’s Team

A CERT-certified firm in the Proposer’s team that earns points for the ESBE incentive may also receive credit towards the contract’s SMBE goal, if the firm is certified as an SMBE.

2.18 Workforce Participation – Affirmative Action

The Proposer may be granted an exemption from the requirements of this Section for one of the following reasons:

(1) Contract is for emergency or life safety-related purchases;

(2) Proposer has no facilities and has no more than one employee operating within the geographic boundaries of Hennepin County;

(3) Proposer had an average of forty (40) or fewer full-time/benefit-earning employees during the twelve (12) months preceding the submission of the bid, request for proposal or execution of this Agreement; or

(4) Pursuant to Hennepin County Board policy, the County Administrator or his/her designee granted an exemption.

A. Requirements. In accordance with Hennepin County Board Resolution and subject to the applicable exemptions, if any, listed above, if the Agreement that results from this RFP is for a sum over $100,000 or is amended to exceed $100,000, then Proposer shall abide by

COUNTY’s Affirmative Action requirements for COUNTY contractors. Those requirements, for purposes of this Agreement, are consistent with those imposed for state contractors pursuant to Minnesota Statutes, sections 363A.36 to .37 and Minnesota Rules, parts

5000.3200 to 5000.3600.

B. Compliance; Remedies. The Proposer awarded the Contract (the “CONTRACTOR”) shall be required to demonstrate its compliance with the requirements of the Section by submitting and maintaining a workforce certificate from the Minnesota Department of

Human Rights (MDHR), unless COUNTY provides for alternative certification.

CONTRACTOR shall remain in compliance with all applicable requirements through the term of this Agreement. CONTRACTOR shall also provide all compliance documentation requested by the MDHR or by COUNTY, and shall cooperate with all compliance activities, https://hennepin.diversitycompliance.com/

June 2026 Page 7 including but not limited to site visits. If CONTRACTOR fails to demonstrate good faith efforts to correct any identified Affirmative Action deficiencies or fails to submit requested reports or information required by COUNTY or the MDHR, or has engaged in discriminatory practices, COUNTY may consider this a violation of this Agreement and may exercise any remedies available to it in law or in equity, including, but not limited to, cancellation or termination of this Agreement.

3 Evaluation and selection

3.1 Proposal evaluation and recommendation for selection

This RFP does not commit the County to award a contract. Submission of a proposal shall neither obligate nor entitle a Proposer to enter into a contract with the County. The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any Proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any Proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely;

7) to award multiple contracts to Proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County Board or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County Board or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a Proposer.

3.2 Evaluation of responsiveness

The County will consider all the material submitted by the Proposer to determine whether the Proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

3.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility; integrity;

skill; and ability.

Factors considered by the County may include, but are not limited to, Proposer’s past performance on previous projects; the Proposer’s technical capabilities; individual qualifications of Proposer’s key personnel; and the Proposer’s financial ability to perform on the contract. Proposals from Proposers considered non-responsible will be rejected.

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3.4 Evaluation panel and evaluation criteria

After review of each responsive proposal, the County may immediately award a contract to a successful

Proposer based on the evaluation criteria, or it may establish a short list of Proposers for further consideration. The short list of Proposers may be asked to provide additional information, including but not limited to two years of audited financial statements. The short list of Proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the County in its sole discretion.

Evaluation criteria shall include the following in order of importance:

1. Plan for performing services, including without limitation (45%):

• Approach to performing services

• Demonstrated understanding of the scope of services

• Proposed schedule

• Workplan and deliverables

• Public Engagement Plan

• Commitment to meeting or exceeding the established SMBE goal, and demonstration of how goal will be achieved.

• Value Added Items

2. Experience and qualifications, including without limitation (35%):

• Experience delivering projects with the Hennepin County and City of Minneapolis

• Professional credentials

• Education or certifications

• Expertise Capability

3. Quality of proposal, including without limitation (10%):

• Compliance with proposal format & content

• Clarity and thoroughness of proposal

4. CERT Certified Small Business Enterprise (SBE Participation) (10%):

Proposers can earn up to 10 points based on the relative percentage of work performed by CERT-certified SBE firms within their team. Other business certifications, such as DBE, TGB, etc., will not be recognized. The points earned through this incentive will be calculated based on the relative percentage of work to be performed by the SBE firm(s) rather than the actual dollar amount of a subcontract(s), since those contract amounts are not likely to be known by a Proposer when it submits its proposal.

Prior to contracting, the selected Proposer will be required to complete a Business Utilization Plan through the county’s on-line contract compliance system through which it will identify the actual dollar amount of each contract associated with a subconsultants in its team. All SBE subconsultants

June 2026 Page 9 listed in the selected Proposer’s utilization plan will be sent an email request to confirm their participation in the project.

All SBE Consultants Must Perform a Commercially Useful Function

An SBE firm performs a commercially useful function when it is responsible for execution of the

Work of the contract and carries out its responsibilities by actually performing, managing, and supervising the work involved.

An SBE firm will not be deemed to perform a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed to obtain the appearance of SBE participation.

When an SBE firm is presumed not to be performing a commercially useful function as described herein, the SBE firm may present evidence to rebut this presumption.

Proposers are hereby notified of the following:

If a Proposer is awarded the contract for the Project and the Proposer earned points for SBE participation during the consultant selection process, it will be required to deliver a portion of the work through SBE firms for no less than the percentage of SBE participation for which it earned points for the entire contract, including any amendments.

3.5 Interviews/presentations

The County reserves the right to request additional information from Proposers during any phase of the proposal evaluation process. During the evaluation process, the County may require the presence of a

Proposer to make a presentation and/or answer specific questions regarding their written proposal or the project after successfully established as part of a short list of Proposers. The same questions will be asked to each Proposer requested to provide additional information. Proposers should reserve August 19, 2026, for a possible presentation. Any request for a presentation will be made no later than August 10, 2026.

After review of each Proposers additional information, the County will award a contract to a successful

Proposer based on the completeness of the presentation and/or answers to the questions provided. The final evaluation will take into consideration the written proposal, presentation and/or specific answers to additional information requested.

3.6 Execution of contract

Before a contract becomes effective between the County and any Proposer, the contract award must be ratified and signed by the County Board or its designee. If for any reason the County Board or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the

County and the Proposer relative to the proposed contract.

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4 Attachments

4.1 Attachment 1 – Scope of services

4.2 Attachment 2 – Proposal format and content

4.3 Attachment 3 – Subconsultant Participation Worksheet and Attestation of Subconsultant

Participation

4.4 Attachment 4 – Regional Solicitation Funding Application

4.5 Attachment 5 – Hennepin County Terms and Conditions

June 2026 Attachment 1 Page 1

Attachment 1 – Scope of services

4.1 Project overview

4.1.1 General

Hennepin County, in partnership with the City of Minneapolis, is advancing the second phase of improvements to CSAH 23 (Marshall St NE) between Lowry Ave NE (CSAH 153) and St. Anthony Pkwy.

This effort builds on the first phase of design from 3rd Ave NE to Lowry Ave, which is currently in final design. Marshall St NE is a critical connector within Northeast Minneapolis, providing access to parks, businesses, and residential neighborhoods. The project aims to enhance safety, accessibility, mobility, and overall comfort for people walking, rolling, biking, taking transit, and driving. All improvements will align with county and city guiding policies, including Complete Streets and Green Streets, and

Climate Action Plan initiatives.

Marshall St NE is an aging urban two‑lane corridor originally reconstructed in 1960 and now nearing the end of its useful life. Existing conditions include inconsistent sidewalk facilities, limited pedestrian crossing enhancements, and a sidewalk gap on the east side between 30th Ave NE and St. Anthony

Pkwy. The corridor also serves Route 827, a new transit service launched in December 2025 that connects downtown and Northeast Minneapolis with Fridley, Blaine, Coon Rapids, and Anoka.

In 2023, the county completed a mill and overlay project that converted the roadway from a four‑lane undivided configuration to its current two‑lane layout.

There are vulnerable communities surrounding Marshall St NE, characterized by Hennepin County’s seven disparity domains. These populations rely in greater proportion on walking, biking, rolling, and transit. The county, in partnership with the City, seeks to replace aging infrastructure predominantly driven by vehicle travel today, and implement equitable Complete and Green Streets strategies to improve safety, accessibility and comfort for all modes, ages, and abilities along the corridor for future use.

4.1.2 Project Opportunities

The following opportunities have been identified to improve transportation for all users of Marshall St

NE including:

• Provide facilities for all travel modes and their respective ages and abilities;

• Provide safer crossings at intersections for people walking, rolling, and biking;

• Improve mobility to enhance community connections;

• Minimize delay for all modes of transportation;

• Support adjacent neighborhoods, local businesses, and institutions with improved access;

• Leverage voices from underserved populations to deliver an equitable and comprehensive project that serve needs specific to residents within the area.

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4.1.3 Project Improvements

The project includes the following for consideration, pending public and stakeholder input and design development, in no particular order or importance:

Roadway, Transit, and General Safety Improvements

• Replacement of deteriorating pavement surfaces, curb and gutter, and storm sewer

• Improvements and modifications to existing public utilities.

• Traffic control upgrades to existing signalized intersections to the latest County/City standards (Considering multiple forms of traffic control including but not limited to pedestrian beacons, stop control, traffic signals and roundabouts).

• Potential for possible medians

• Improving transit stops

• Implementation of traffic calming measures

Pedestrian Improvements

• ADA compliant sidewalks, pedestrian ramps, and crossings

• Evaluation of implementing enhanced pedestrian crossings

• Potential for curb extensions and refuge islands, etc.

• Enhanced mobility and connections to planned and existing regional pedestrian infrastructure/destinations

• Implementation of pedestrian safety devices at traffic-controlled intersections (i.e. Accessible

Pedestrian Signals (APS), pedestrian countdown timers, high visibility crossings, etc.)

Bikeway Improvements

• Implementation of a dedicated bikeway

• Implementation of enhanced crossings along the corridor

• Enhanced riding experience

• Enhanced mobility and connections to planned and existing regional bikeway infrastructure/destinations

Other Improvements

• Stormwater Management BMPs

• Potential green infrastructure and tree plantings

• Street and pedestrian scale lighting

• Potential improvements to City-owned water and sanitary sewer infrastructure

4.1.4 Project Funding

Funding for this project may consist of a combination of federal funds, state aid funds, and local funds. Federal funding for the project is a result of the 2024 Metropolitan Council Regional

Solicitation under the Roadway Reconstruction-Modernization category. The Regional Solicitation application is included as Attachment 4.

June 2026 Attachment 1 Page 3

As such, project delivery will require MnDOT Federal Aid oversight and must follow the Delegated

Contract Process (DCP).

4.1.5 Project timeline

All services under this contract shall be completed in support of an awarded construction contract by

Quarter 1 of 2030. This generally requires that plans/specifications/engineer’s estimate (PS&E), environmental documentation, right of way certification, and other DCP documents must be submitted and approved by Federal Aid by November 2029.

It is desired that all documentation is submitted and approved well before the desired date such that project bidding and construction contract award allows for a March 2030 construction start to account for tree clearing. The county’s construction contract advertising process takes approximately four weeks to bid opening and the construction contract award process takes approximately eight to ten weeks after bid opening.

However, changes to the project timeline may require some processes to be expedited, such as right-of-way acquisition, to commence on or before October 1, 2028, to account for the 12-month

Hennepin County Right-of-Way (ROW) Group process.

4.2 Consultant’s Work

4.2.1 General

The consultant shall provide all services and complete all tasks necessary to deliver the project, including but not limited to concept and preliminary design, public engagement, environmental documentation, geotechnical and survey base mapping services, and traffic analysis.

The consultant will be responsible for all aspects of concept and preliminary design/engineering to support the public engagement process, including reviewing and refining existing Hennepin County and City of Minneapolis guiding principles as it relates to this project, developing clear project goals, purpose, and need for the public in plain language, establishing evaluation criteria, alternatives analysis, selection of the preferred design concept, and gaining layout concurrence from project stakeholders and government agencies.

NOTE: Hennepin County anticipates awarding a contract using a multi-phase approach; the initial or

“original contract” including all services necessary to obtain preliminary layout approval with the City of

Minneapolis. Continued services, including final and post-design, may be added via a contract amendment once the preferred alternative has concurrence from the city.

4.2.1.1 Codes, Regulations, and Specifications

Adherence to the following codes, regulations and specifications is required:

• MnDOT State Aid Operations Chapter 8820

• MnDOT State Aid Manual

• Hennepin County Complete and Green Streets Policy

June 2026 Attachment 1 Page 4

• Hennepin County Streetscape Guidelines

• Hennepin County’s Municipal Separate Storm Sewer System Permit for stormwater management requirements

• Applicable Hennepin County policies and plans

• Minnesota Manual on Uniform Traffic Control Devices

• U.S. Access Board Public Right-of-Way Accessibility Guidelines

• Applicable City of Minneapolis standards, guidelines, policies

• MnDOT Facility Design Guide (FDG), and other applicable MnDOT design and details manuals

• National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide and other guiding documents

• Metro Transit Regular-Route Bus Stop Design guide

• National Cooperative Highway Research Program (NCHRP) Report 1043 “Guide for Roundabouts”

(2023)

• American Association of State Highway Transportation Officials (AASHTO) “A Policy on Geometric

Design of Highway and Streets” (Green Book) and other AASHTO requirements and guide specifications

4.2.2 Measurement Units

The design shall use the English Customary System measurement.

4.2.3 Project Files and Transmittal Format

Unless otherwise noted in this solicitation, format and transmittal of project files shall be as follows:

• Consultant will provide all draft native files in an editable format, including InDesign, Word, Publisher, Project, and Excel. Transmittal documents shall be submitted in a Portable Document

Format (PDF). The image file compression format for use on the project website and documents shall be Joint Photographic Experts Group (JPEG). Tag Image File Format (TIFF) shall be the preferred format for digitally rendered images.

• All information materials shall follow and fit Hennepin County’s design system, as available at

Hennepin County Design System | Design System.

• Consultant shall develop engineering drawings, plans, layouts, and exhibits using Bentley

OpenRoads Designer Connect Edition and provide all related (.dgn) files to Hennepin County at the end of the contract. Consultant shall use MnDOT Bentley CONNECT Edition CADD Data

Standards (levels, line types, line weights, cells, etc.), with slight variations suited for Hennepin

County (sheet borders, north arrows, text favorites for automatic labeling, print styles, etc.).

Hennepin County CADD Standards will be shared with the selected Proposer via managed workspace within the Hennepin County ProjectWise data source. Consultants who do not use

Bentley OpenRoads Designer CONNECT Edition must ensure that converted files that are submitted can be used within Bentley OpenRoads Designer CONNECT Edition. Converted files shall be made available to the county immediately upon request within seven (7) calendar days.

Consultant shall ensure references (linkage) between files work correctly after conversion.

• Design calculations, quantity calculations, and other design documentation shall be submitted for the county’s review.

4.2.4 QA / QC Plan

The consultant shall adopt and implement a project-specific quality assurance / quality control plan

(QA / QC) plan. At the county’s discretion, documentation may be requested of the consultant or any sub-consultants showing that appropriate quality control procedures are in place, are being followed https://www.hennepin.us/design-system/

June 2026 Attachment 1 Page 5 and implemented, and are suitable to the work. The consultant’s QA / QC plan shall include constructability reviews by construction inspection staff with at least 5 years of construction delivery experience.

4.2.5 Review Timelines

The consultant shall plan for and build into the project schedule necessary timelines for agency reviews at each submittal in addition to those timelines necessary for the consultant’s QA/QC efforts.

In general, the county and city require a minimum of three (3) weeks for review at each major submittal, which includes design layouts, public engagement materials, and any other form of public facing document; however, the consultant shall discuss specific submittals with the county project manager that may require more or less review time. The consultant shall also inquire of other agency’s desired review timelines and plan accordingly.

4.2.6 County Provided Items

To the selected consultant, Hennepin County will provide:

• Access to existing GIS data and aerial photography at Hennepin GIS (arcgis.com)

• Access to 3rd party services (Nearmap, Cyclomedia, etc.)

• Access to available existing record drawing data (traffic signals, public utilities, City utility as-builts, etc.)

• Access to available existing county traffic data (turning movement counts, AADT, and signal timing plans)

• Guidance in the development of messages and materials, and final approval of all mass communications to external audiences before distribution or dissemination.

• Serve as primary contact and liaison for government officials, including with county commissioners and their staff, as well as media.

• Hosting project website and email GovDelivery list

• Existing right of way base map (.dgn) and title work

• Existing tree inventory (Anticipated Spring 2027)

• Detailed Design Estimate and Statement of Estimated Quantities Template Spreadsheet

• Access to the Hennepin County ProjectWise data source

• Survey Control Points

4.3 Consultant’s Tasks

Task 1 – Project Management, Coordination and Meetings

The consultant shall report to the designated County project manager and will be expected to make periodic progress reports and provide information as requested by County staff. It is expected that the consultant’s project manager will hold regularly scheduled meetings with the County’s project manager on a weekly basis, or as otherwise agreed upon, to coordinate the work.

The consultant will be responsible for all tasks necessary to manage the project’s scope, schedule, and budget including scheduling, coordinating, and documenting project management team (PMT) https://gis-hennepin.hub.arcgis.com/

June 2026 Attachment 1 Page 6 meetings and any other meetings as necessary to successfully deliver the project, including those necessary for stakeholder concurrence of the project.

In addition to managing the project schedule, the consultant will be responsible for developing the project schedule and providing updates as necessary for the duration of the contract. The schedule shall be done in Microsoft Project format, or as agreed upon with the Hennepin County project manager.

Invoicing shall be sent to the County’s project manager with a detailed breakdown of the consultant’s budget by task, both on an hour and cost basis, including each employee and corresponding classification.

Task 2 – Public Engagement and Stakeholder Involvement

The consultant shall develop a community outreach strategy that is consistent with county and city goals and standards. The outreach shall engage residents, businesses and any other identified stakeholders in initial concept creation and preferred design concept selection, and inform them of the final design.

The proposal shall demonstrate the consultant’s understanding of the project and the affected communities, considering previous successful community outreach efforts and any recent experience similar to the needs of this work.

The consultant shall focus on strategies first, considering outreach models like IAP2 for general approaches and emphasizing digital-first where possible. The plan should allow for the ability to set and adjust priorities as needed, as well as to revise tactics to align with any changes.

Ideally, the consultant plan will use stakeholder and community analysis, focus on simple and understandable information, and use creativity in approaches (not solely in design of materials). This allows for targeted, accessible, and meaningful experiences for our stakeholders.

Project branding and communication shall reflect county branding, naming conventions and language standards, this includes using people-first language where possible – and avoiding jargon, technical terms and overly-wordy descriptions.

Through the collaborative effort, the consultant should expect at a minimum to:

• Manage and coordinate the project, including with and for partner agencies

• Prepare a public engagement and communication plan that addresses:

o Project goals, objectives, strategies, and key messages o Project stakeholders o Public outreach methods/tactics o Information collection and reporting o Public engagement team

• Execute public engagement and communication plan fully within the engagement project schedule milestones, including:

o Preparing digital-first focused content for county transportation websites with beheardhennepin.org as the primary website for engagement;

o Preparing any printed content and/or designs, allowing for review times;

https://beheardhennepin.org/

June 2026 Attachment 1 Page 7 o Hosting public meetings;

o Supporting area business needs;

o Communicating with partners and stakeholders;

o Handling all mailings, unless otherwise agreed upon;

o Providing supplemental services to implement an equitable engagement plan, including but not limited to, translation services and development of materials for populations with a disability;

o Implementing an evaluation plan to assess the effectiveness of the project’s public engagement plan in climate action, disparity elimination and racism as a public health crisis after key milestones in the project delivery process;

o And, leveraging relationships with Hennepin County Trusted Messengers to serve as trusted advisors within the community to address disparity elimination goals, such as connectivity and mobility, and active living

In delivering the outreach efforts, consultants will need to accommodate all the following:

• The proposed outreach strategy shall follow and fit within Hennepin County’s design system.

Details are available here: Hennepin County Design System | Design System.

• The consultant shall be available for all business group meetings, advisory committee meetings, project kickoff meetings, pop up events, or other relevant public outreach meetings to perform all public relations with residents and businesses.

• The consultant should provide any public information materials including website content, online surveys, print materials, broadcast email (e.g. GovDelivery messages), as early as possible. Any printed materials should be submitted no later than one week before printing.

Failing to do so can mean a delay in review and/or distribution.

• The consultant shall attend all City Council and community advisory committee/commission meetings necessary to receive project concurrence and authorization.

• The consultant shall attend up to three (3) Hennepin County Active Transportation Committee meetings.

• The consultant shall consider related engagement efforts in the area, including past and present county-led projects, as well as projects led by other agencies or partners.

• The consultant shall consider county initiatives such as disparity elimination and racism as a public health crisis.

• The consultant shall provide a final summary report on engagement efforts on the project.

• The consultant shall digitally submit all native files used in development of engagement materials, such as, but not limited to, custom graphics, wordmarks, and images, and release them for use on future County projects.

• The consultant shall use visualizations and renderings to support concept and preliminary design development, public engagement, and stakeholder concurrence. These products can range from two-dimensional (2D) images to immersive three-dimensional (3D) physical models and video productions.

https://www.hennepin.us/design-system/

June 2026 Attachment 1 Page 8

Task 3 – Agency Permitting and Coordination

Task 3.1 – Agency Permitting Identification

The consultant shall prepare a comprehensive matrix of all permits to be acquired for authorization of the project and submit to the county for review concurrent with the preliminary layout review. The consultant shall facilitate and conduct any agency meetings in conjunction with this task. The consultant shall conduct at least one meeting with the applicable watershed district or watershed management organization prior to preliminary layout completion.

Task 4 – Utility Coordination

Task 4.1 – Private Utility Information

The consultant shall manage a utility coordination program to identify, track, review and otherwise coordinate all utility adjustment work necessitated by the proposed improvements. At a minimum prior to completion of the preliminary design layout, this will include formal utility coordination meetings, a Gopher State One Call (GSOC) for field markings, obtaining utility base mapping, and confirming utility base mapping with utility companies. All existing utilities shall be documented in a microstation CAD file, based on surveyed GSOC field markings, with verification from each utility owner that their facilities are properly shown. Drawn utilities interpolated from utility base mapping will not be accepted.

Task 5 – Right of Way Needs

Task 5.1 – Right-of-Way Identification

The consultant shall support the county’s Right-of-Way (ROW) Group by determining the right-of-way and easement needs for the project. Acquisitions will be administered by the ROW Group, including development of parcel exhibits, appraisal work, and direct communication with property owners;

however, the consultant shall support the acquisition process by determining, drawing (.dgn CAD format), and confirming the proposed acquisition lines in coordination with the County’s project manager and ROW Group. The proposed acquisition lines and final parcel numbers for the acquisition process shall be included on the Preliminary Design Layout (See Task [8.1] – Preliminary Drawings and

Layouts). County guidelines for establishing proposed R/W lines and their associated CAD standards will be provided by the county.

The consultant will be required to present the proposed acquisition needs to the ROW Group at a formal meeting prior to submittal of the preliminary design layout; and it is anticipated the consultant may need to work through iteration(s) ahead of and after this meeting to finalize the proposed lines. The consultant may also be asked to support the County through individual property owner meetings to convey design details as needed.

For purposes of project scheduling, the consultant shall assume that 12 months are required by the

ROW Group for acquisition, starting from the time construction limits are determined and proposed acquisition lines are finalized. It is encouraged to engage the ROW Group early on to support initial discussions, minimize iterations, and foster efficient communications.

June 2026 Attachment 1 Page 9

Task 6 – Data Collection and Reporting

Task 6.1 – Survey & Base Mapping

The consultant shall provide the necessary survey services to produce project base mapping and other surveys necessary for design, including public and private utilities, in a microstation (.dgn) CAD file. The responsible surveyor shall be a duly Licensed Land Surveyor under the laws of the state of

Minnesota.

Survey Control and Coordinate Requirements:

1. Horizontal Control

All survey data shall be provided in the Hennepin County ground feet coordinate system, based on the Minnesota Coordinate System and utilizing Hennepin County Public Land

Survey monuments. Coordinate values shall reference the January 2005 monument coordinate dataset.

2. Vertical Control

The vertical datum for all survey work shall be the North American Vertical Datum of 1988

(NAVD88), using leveling‑derived values.

3. Coordination with County Project Manager and Survey Staff

Prior to initiating any survey services, the Consultant shall coordinate with the Hennepin

County Project Manager regarding the survey control to be used for the project. Hennepin

County survey staff will establish the required control points and provide the corresponding coordinate information to the Consultant through the Project Manager. The Consultant shall not commence any field work until the Project Manager has confirmed that the established control points have been issued by Hennepin County.

The consultant is encouraged to use LiDAR (Light Detection and Raging) or similar technology to gather above ground data capable of achieving survey grade accuracy of ASPRS 2014 2.5cm or better vertical standard for concrete and pavement surfaces. This work includes the county roadway and any necessary tie ins for side streets, driveways, or on private property etc. The consultant shall assume all side streets need survey a minimum of 100 feet from county right-of-way.