CRFQ DOT1500000051_Specifications.pdf

REQUEST FOR QUOTATION

Prefabricated Modular Steel Vehicle Bridge

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways District 2 to establish a contract for the one time purchase of a Prefabricated Modular Multi Lane Steel Vehicle Bridge to be used on Project# S323-&-3.44, Gore Fork Beam Span in Logan County WV.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” means Prefabricated Modular Steel Vehicle Bridge as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

The specifications of this Request For Quote and/or any West Virginia Department of

Transportation, Division of Highways Standards referenced in and/or attached to this Request for

Quote may include references to specific recognized “industry standard” specifications which are issued by third parties, such as the American Association of State Highway and Transportation

Officials (AASHTO) & Load-and-Resistance Factor Design (LRFD) Bridge Design

Specifications and HL-93 Design. Such specifications are protected by strict copyright restrictions and cannot be published as part of this Request for Quote. The ability to access such specifications shall be considered a mandatory requirement for participation in this Request for

Quote process as a Vendor or as a supplier to the Vendor, as applicable.

3.1.1 Contract Item #1 – Modular Multi Lane Steel Bridge

3.1.1.1 Modular Multi Lane Steel Bridge must be 41.5 feet long out to out dimensions by 24 feet wide clear between rails. Level with no super elevation and a 60 degree lean forward skew.

3.1.1.2 Modular Multi Lane Steel Bridge must have Weathering-SP7

Clean Finish.

3.1.1.3 Modular Multi Lane Steel Bridge must conform to AASHTO

LRFD Design Code & have a Design Vehicle rating of HL-93.

3.1.1.4 Modular Multi Lane Steel Bridge must have Corrugated Decking capable of supporting an Asphalt Wearing Surface.

3.1.1.5 Modular Multi Lane Steel Bridge must have TL2 (Web) – Double

Nested W-Beam Galvanized Railing Type.

3.1.1.6 Modular Multi Lane Steel Bridge must have 28 inches Railing

Height.

3.1.1.7 Modular Multi Lane Steel Bridge must include all necessary

Bearing Plates and Elastomeric Leveling Pads

3.2 See Extended Description for each commodity line for that lines requirements.

3.2 Mandatory Requirements: Vendor must meet or exceed the mandatory requirements as shown below:

3.2.1 The following sections of the West Virginia Department of Transportation, Division of Highways Standard Specifications Road and Bridges, adopted 2010 as modified by any Supplemental Specifications shall apply to the administration of this requisition: Sections 101, 102.4, 102.5, 105.1, 105.3, 105.4, 105.10, 105.11, 105.12, 105.13, 106.3, 106.4, 106.5, 106.6, 106.7, 106.9, 107.1, 107.2, 107.3, 107.14, 107.19, 107.20, 108.8, 108.9, 109.1, 109.2, and 109.20.

All items supplied under this requisition shall meet the requirements of the “West

Virginia Department of Transportation, Division of Highways Standard

Specifications Road and Bridges, adopted 2010, as modified by any Supplemental

Specifications. A copy of the above listed Sections and Section 603 of the West

Virginia Division of Highways Standard Specifications Road and Bridges, adopted

2010 and the 2014 Supplemental Specifications can be found by visiting http://www.transportation.wv.gov/highways/contractadmin/specifications/2010Stan dSpec/Pages/default.aspx

3.2.1.1 Alternates to the above Division of Highways standards will be permitted if approved by the District Two Bridge Engineer.

Alternate designs must be submitted for approval based on this requisition and must be approved prior to award of this requisition purchase order.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by giving the price per each unit in the Unit Price Box, total of all units combined in the Extended

Amount Box, and the total of all Extended Amount Prices combined in the

Grand Total Box. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing

Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 60 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to the job site on CR 7 – Garrett Fork Road, near Chapmanville, Logan County WV. A copy of the location map is either included on the last page of this Request for Quote or attached hereto as Exhibit B.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses.

If the original packaging cannot be utilized for the return, Vendor will supply the

Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition.

Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.