CPO Notice 2024.01 Release Off Master Contracts~14.pdf
PDF 584 KB Posted
- Contract number
- 22-416CMS-BOSS4-P-38944
- Issued by
- Illinois
About this file
This document comprises a Notice (2024.01) from the Illinois Chief Procurement Office (CPO) for General Services and an accompanying Memorandum from the Central Management Services (CMS) department, both dated September 2023. The notice and memorandum establish guidelines for State agencies to request blanket releases against CMS joint purchase master contracts. The CPO for General Services, Ellen H. Daley, and CMS Acting Director Raven A. DeVaughn issued these documents to Agency Procurement Staff, the Central Management Services Bureau of Strategic Sourcing, and State Purchasing Officers. The guidance supersedes a January 9, 2013 memorandum regarding orders against master contracts and clarifies the approval process for blanket releases on master contracts for equipment and commodities.
State agencies may request blanket releases for no more than six months at a time, provided the release term does not exceed the master contract duration. Blanket releases are permitted for equipment and commodity contracts, as well as certain service contracts where a description of services or scope of work is provided (such as waste removal, document shredding, and temporary staffing). Agencies must complete a Blanket Release Approval Request form and submit it through BidBuy prior to approval. The relevant Portfolio Manager or designee at CMS BOSS reviews requests to determine appropriateness and may request additional clarification. Once approved, a reminder is added to the purchase order to post final costs based on the requested timeframe. Throughout the blanket release period, agencies must complete monthly Change Orders on the purchase order updating line-item detail, including quantity, description, unit cost, freight, and item total. Non-utilization results in line-item cost reduction to $0, and CMS BOSS monitors compliance. Non-compliance may result in revocation of blanket release approval.
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Other files
| File | Type | Posted |
|---|---|---|
| 816 Envelope Specs R-9-17 | — | |
| 816 R-9-17 print 002.pdf |
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