county of kane RFP 26-055-DH Boardroom Platform Lift - Final.pdf

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County of Kane

PURCHASING DEPARTMENT

KANE COUNTY GOVERNMENT CENTER

Tim Keovongsak, CPPB 719 S. Batavia Avenue, Bldg. A.

Director of Purchasing Geneva, Illinois 60134 Telephone: (630) 232-5929

REQUEST FOR PROPOSAL

RFP # 26-055-DH – Design and Build for Incline Platform Lift Project

DATE: August 3, 2026

The County of Kane, Illinois (“County”) is soliciting sealed proposals from qualified firms for the design, engineering, fabrication, and installation of an incline platform lift to be installed inside of Building A at the Kane County Government Center property located in Geneva, Illinois. This is a complete turnkey project. The lift shall span the (3) steps going into the County Boardroom.

Kane County reserves the right to review, accept, and reject any or all proposals if deemed not in the best interests of Kane County or if they do not meet the specified minimum requirements and submittal documents.

PREVAILING WAGE ACT (820 ILCS 130/1-12) ☒ DOES APPLY

KANE COUNTY RESPONSIBLE BIDDER ORDINANCE NO. 23-340 ☒ DOES APPLY

Please refer to the Statement of Work, which provides additional information regarding the scope of work, general requirements, and construction guidelines. Contractors are expected to review these documents thoroughly to ensure compliance with all project requirements and services.

EVENT: LOCATION: DATE: TIME:

Pre-Proposal Meeting & Site Visit (Non-Mandatory)

719 S. Batavia Ave. Bldg. A – Front Entrance – Geneva, IL 60134

Wednesday 08/12/26

2:00 pm

(CT)

Deadline for Questions & Exceptions

Must be submitted in writing to:

Purchasing@kanecountyil.gov

Tuesday 08/18/26

10:00 am

(CT)

Proposal Due Date

Proposals must be submitted electronically to https://www.bidnetdirect.com/illinois/kanecounty

Friday 08/21/26

10:00 am

(CT)

Attachments: R.C. Wegman COI Requirements Sample R.C. Wegman Subcontractor Agreement Sample

RFP 26-055-DH

Design Build – Incline Platform Lift

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√ SUBMITTAL REQUIREMENTS, DOCUMENTS CHECKLIST, & ACKNOWLEDGMENT

RFP RESPONSE FORM COMPLETED WITH AUTHORIZED SIGNATURE

(If applicable, addenda number acknowledged)

Conceptual Design/Planning

LUMP SUM PRICING

DOCUMENTS REQUIRED IN THE STATEMENT OF WORK/SPECIFICATIONS

5% BID BOND

REFERENCES

PROOF OF CERTIFICATE OF INSURANCE

Prevailing Wage (applicable to Construction) Responsible Bidder Ordinance (Documentation and Compliance)

PRE-PROPOSAL MEETING & SITE VISIT (Non-Mandatory):

Wednesday, August 12, 2026 at 2:00 p.m. (CT)

BUILDING A, KANE COUNTY GOVERNMENT CENTER – 719 BATAVIA AVE., GENEVA, IL 60134.

MEET OUTSIDE ON EXTERIOR STEPS AT BUILDING A MAIN ENTRANCE. SITE VISIT WILL

IMMEDIATELY FOLLOW THE PRE-PROPOSAL MEETING, LOCATED AT THE STAIRS LEADING INTO

THE COUNTY BOARDROOM.

CONTACT PERSONS: Danielle Hoffman, Kane County Buyer

PURCHASING@KANECOUNTYIL.GOV

Doug Bohr, R.C. Wegman Construction Company

DOUGB@RCWEGMAN.COM

EXCEPTIONS TO THE COUNTY’S GENERAL TERMS, CONDITIONS, OR

REQUIREMENTS

Such exceptions may be considered in the evaluation and award processes. The County will be the sole determiner of the acceptability of any exception. Any exceptions submitted may render the submission non-responsive to the requirements listed.

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY VIA BIDNET DIRECT

LATE RESPONSES WILL BE REJECTED

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INSTRUCTIONS TO OFFERORS

COUNTY OF KANE

COMPETITIVE SELECTION PROCEDURE - PROPOSAL

TERMS AND CONDITIONS

A. REQUEST FOR PROPOSALS

A.01 Definition:

Request for Proposals (RFP) is a method of procurement permitting discussions with responsible offerors and revisions to proposals prior to award of a contract.

Award will be based on the criteria set forth herein.

A.02 Proposal Opening:

Sealed proposals will be received electronically, via BidNet Direct, at the Kane

County Purchasing Department until the date and time specified, at which time the names of offerors will be read aloud and recorded on an abstract. Contents of the sealed proposals will be opened and evaluated in private, with proposal information kept confidential until an award is made. Late proposals shall be rejected and returned unopened to the sender. Kane County does not prescribe the method by which proposals are to be delivered; therefore, it cannot be held responsible for any delay, regardless of the reason, in delivery of the proposals.

(Reference Special Conditions/Provisions Sections for instruction)

A.03 Proposal Preparation:

Proposals must be submitted in the format listed in submittal instructions and all information and certifications called for must be furnished. Proposals submitted in any other manner, or which fail to furnish all information or certificates required, may be summarily rejected. Proposals may be modified or withdrawn prior to the time specified for the opening of proposals. Proposals shall be filled out legibly in ink or typewritten with all erasures, strikeovers and corrections initialed in ink by the person signing the proposal. The proposal shall include the legal name of the Vendor, the complete mailing address, and be signed in ink by a person or persons legally authorized to bind the Vendor to a contract. Name of person signing should be typed or printed below the signature.

A.04 Proposal Envelopes: (NOT APPLICABLE)

Envelopes containing proposals must be sealed and addressed to the County of Kane, Purchasing Department. The name and address of the Vendor and Invitation Number must be shown in the upper left corner of the envelope.

A.05 Addenda:

A.05.1 Addenda are written instruments issued by the County prior to the date for receipt of proposals which modify or interpret the RFP by addition, deletion, clarifications, or corrections.

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A.05.2 Prior to the receipt of proposals, addenda will be published via BidNet Direct by Kane County and available to all known to have received a complete Request for Proposals.

A.05.3 Each offeror shall ascertain prior to submitting a proposal that all addenda issued have been received and acknowledge on the proposal response form, by submission of a proposal, such act shall be taken to mean that such offeror has received all addenda, and that the offeror is familiar with the terms thereof and understands fully the contents of the addenda.

A.06 Evaluation of Proposals:

The proposals submitted by offerors shall be evaluated solely in accordance with the criteria set forth in the RFP. The Proposals shall be categorized as:

A.06.1 Acceptable;

A.06.2 Potentially Acceptable; that is, reasonably susceptible of being made acceptable; or A.06.3 Unacceptable.

A.07 Discussion of Proposals:

A.07.1 The Evaluation Panel may conduct discussions with any offeror who submits an acceptable or potentially acceptable proposal.

Offerors shall be accorded fair and equal treatment with respect to any opportunity of discussion and revision of proposals. During the course of such discussions, the Evaluation Panel shall not disclose any information derived from one proposal to any other offeror.

A.07.2 During an initial discussion, the offeror shall be prepared to give an oral presentation, if requested, covering the following topics:

(a) The specific services to be provided;

(b) Qualifications of the offeror, experience of personnel, etc;

(c) The working relationship to be established between the

County and the offeror, including, but not limited to, what each party should expect from the other.

(d) A review of the costs associated with this project.

A.08 Negotiations:

The County of Kane reserves the right to negotiate specifications, terms and conditions which may be necessary or appropriate to the accomplishment of the purpose of this RFP. The County may require the entire proposal be made an integral part of the resulting contract. This implies that all responses, supplemental information, and other submissions provided by the offeror during discussions or negotiations will be held by the County of Kane as contractually binding on the successful offeror.

A.09 Notice of Unacceptable Proposal:

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When the Evaluation Panel determines an offeror’s proposal to be unacceptable, such offeror shall not be afforded an additional opportunity to supplement its proposal. The decision of the Evaluation Panel shall be final.

A.10 Confidentiality:

The County’s Director of Purchasing shall examine the proposals to determine the validity of any written requests for nondisclosure of trade secrets and other proprietary data identified. After award of the contract, all responses, documents, and materials submitted by the offeror pertaining to this RFP will be considered public information and will be made available for inspection, unless otherwise determined by the Director of Purchasing. All data, documentation and innovations developed as a result of these contractual services shall become the property of the County of Kane. Based upon the public nature of these RFP’s, an offeror must inform the County, in writing, of the exact materials in the offer which cannot be made a part of the public record in accordance with the Illinois Freedom of Information Act.

A.10.1 Confidential information submitted by the Vendor shall be labeled and shall be maintained in confidence to the extent permitted by the Illinois Open Meetings Act, and the Illinois Freedom of Information Act.

A.11 Proprietary Information:

Under the Illinois Freedom of Information Act, all records in the possession of Kane County are presumed to be open to inspection or copying, unless a specific exception applies. 5 ILCS 140/1.2 One exception is “[t]rade secrets and commercial or financial information obtained from a person or business where the trade secrets or commercial or financial information are furnished under a claim that they are proprietary, privileged or confidential, and that disclosure of the trade secrets or commercial or financial information would cause competitive harm to the person or business, and only insofar as the claim directly applies to the records requested.” 5 ILCS 140/7(1)(g). The County will assume that all information provided to us in a bid or proposal is open to inspection or copying by the public unless clearly marked with the appropriate exception that applies under the Freedom of Information Act. Additionally, if providing documents that you believe fall under an exception to the Freedom of Information Act, please submit both an un-redacted copy along with a redacted copy which has all portions redacted that you deem to fall under a Freedom of Information Act exception.

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A.12 Interpretation or Correction of Documents:

Vendors shall promptly notify the County of any ambiguity, inconsistency or error they may discover upon examination of the specification documents.

Interpretations, corrections and changes will be made by addendum.

A.13 Variances:

State or list by reference any variations to specifications, terms and conditions.

B. TERMS AND CONDITIONS

B.01 Authority:

This Request for Proposals is issued pursuant to applicable provisions of the Kane County Purchasing Department.

B.02 Errors in Proposals:

Offerors are cautioned to verify their proposals prior to submission. Negligence on the part of the offeror in preparing the proposal confers no right for withdrawal or modification of the proposal.

B.03 Reserved Rights:

The County of Kane reserves the right at any time and for any reason to cancel this Request for Proposals, or to accept an alternate Proposal. The County reserves the right to award one or more contracts for their services specified herein. The County reserves the right to waive any immaterial defect in any proposal. Unless otherwise specified by the offeror, the County has one hundred twenty (120) days to accept. The county may seek clarification from any offeror at any time and failure to respond promptly is cause for rejection.

Kane County reserves the right to compare pricing submitted to any and all known national joint purchasing cooperatives in order to obtain the lowest pricing available in the current market place for this contract award. The list of joint purchasing cooperatives is not all inclusive and may include other joint purchasing cooperatives Kane County is not currently aware of at the present time. Kane County reserves the right to award a contract to the lowest responsive, responsible vendor for said product or service after reviewing all joint purchasing cooperative pricing available for Kane County to participate in their program.

State of Illinois Central Management Services (CMS) Omnia Partners (formerly US Communities & National IPA) Sourcewell, TIPS, and BuyBoard

B.04 Incurred Costs:

The County of Kane will not be liable in any way for any costs incurred by respondents in replying to this RFP.

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B.05 Award:

Proposals will be evaluated and negotiated by the Evaluation Panel. The

Evaluation Panel shall have the authority and discretion to determine the qualifications, responsibility and capabilities of offerors, the reasonableness of price, and other factors (where applicable): (a) adherence to all conditions and requirements of the proposal specifications; (b) price; (c) qualifications of the Vendor, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (d) delivery or completion date; (e) product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance costs and warranty provisions; and (g) repurchase or residual value.

B.05.1 Confidential information submitted shall be maintained in confidence to the extent permitted by the Illinois Open Meetings Act, and the Illinois Freedom of Information Act. The Evaluation Panel’s final recommendation and reports shall be forwarded to the appropriate committees of the Kane County Board for consideration and award of the contract.

B.06 Criteria for Selection:

All proposals will be evaluated based on the criteria as stated on the specification.

B.07 Pricing:

The price for the contract is to be held firm for the term of the contract.

B.08 Taxes:

The County of Kane is exempted from paying Illinois Retailers Occupation Tax and Federal Excise Tax.

B.09 Warranty:

Vendor expressly warrants that all goods and services (real property and all structures thereon) will conform to the drawings, materials, performance and any other specifications, samples or other description furnished by the County, and will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship. Vendor agrees that these warranties shall run to Kane County, its successor, assigns, customers and users of the products or services and that these warranties shall survive acceptance of the goods or performance of the services.

B.10 Indemnity:

Vendor agrees to save, hold harmless, defend and indemnify the County of Kane and its Officers, Agents and Employees from any and all liability or loss incurred by the County of Kane resulting from Vendor’s noncompliance with any laws or regulations of any governmental authority having jurisdiction over Vendor’s performance of this contract and Vendor’s violation of any of the terms and conditions of this agreement, and from the Vendor’s negligence arising from, in

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Vendor shall provide to the County of Kane proof of adequate insurance coverage to satisfy the indemnification provisions herein.

B.11 Equal Employment Opportunity:

The equal employment opportunity clause required by the Illinois Human Rights Act is hereby incorporated by reference in all contract made by the County of and in all bid specifications therefore furnished by the County to all Vendors, contractors and subcontractors.

The County of Kane, State of Illinois, represents that it and the employing agencies responsible to it, conform to the following:

We do not discriminate against any employee or applicant for employment because of race, creed, color, age, disability, religion, sex, national origin/ancestry, sexual orientation, marital status, veteran status, political affiliation, pregnancy, or any other legally protected status. We will take whatever action is necessary to ensure that applicants and employees are treated appropriately regarding all terms and conditions of employment. We will post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

We will, in all solicitations or advertisements for employees placed by or on behalf of the employing agencies, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, sex, marital status, military status, sexual orientation, pregnancy or unfavorable discharge from military service. (Ordinance No. Res.

No. 82-90, 6-10-80; Res. No. 81-79, 6-9-81; Res. No. 82-90, 6-8-82; Res. No.

05-303, 9-23-05). State law references—Illinois Human Rights Act, 775ILCS 5/1- 101 et seq.

B.12 Default:

If delivery of services is not completed by the time promised, the County reserves the right, without liability, in addition to its other rights and remedies, to terminate the contract by notice effective when received by the Contractor.

B.13 Subcontract and Payments:

B13.1 R.C. Wegman Construction Company is Construction Manager at Risk

(CMAR) for this project. The awarded contractor shall contract directly with R.C. Wegman Construction Company. See attached sample sub-contract.

B13.2 The payment terms for this contract will be made on a monthly basis, or as agreed upon by both parties in the executed agreement, by the County of Kane.

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B.14 Eligibility:

By signing the proposal response form, the Vendor hereby certifies that they are not barred from bidding on this contract as a result of a violation of Article 33E, Public Contracts of the Illinois Criminal Code of 1961, as amended (Illinois Complied Statutes, 720 ILCS 5/33E-1).

Prohibition to Award Contracts to Parties Debarred or Suspended:

No contract may be awarded to parties listed on the federal government Excluded Parties List System in the System for Award Management (SAM), on the State of Illinois’ list of sanctioned persons maintained by the Agency’s Office of Inspector General, or on the County’s own list of parties suspended or debarred from doing business with the County.

Debarment:

Debarment is the process of determining that a contractor is ineligible to received contract awards based upon a preponderance of evidence, usually a conviction.

Debarment is usually three (3) years in length. The name of the debarred contractor may be published as ineligible on the System for Award Management (SAM), which is a website administered by the U. S. General Services Administration, or on the list of sanctioned providers maintained by the State of Illinois Office of Inspector General.

Suspension:

Suspension is the process of determining that a contractor is ineligible to receive contract awards based upon adequate evidence, usually an indictment.

Suspension is a temporary measure having a 12-month limit. It is usually used pending completion of an investigation or legal proceedings. The name of the suspended contractor will be published as ineligible on the System for Award Management (SAM), which is a website administered by the U. S. General Services Administration, or on the list of sanctioned providers maintained by the State of Illinois Office of Inspector General.

B. 15 Communication during the Procurement Process:

In an effort to create a more competitive and unbiased procurement process, the

County desires to establish a single point of contact through the solicitation process. Therefore, from the issue date of any solicitation until the due date of the solicitation, all requests for clarification or additional information regarding the solicitation, or contact with County personnel concerning this solicitation or the evaluation process must only be through the Purchasing Department staff.

Inquires will be collected by the Purchasing Department staff who will then submit the inquiries to the Department Head responsible for the procurement.

Responses by the Department Head to the inquiries will be submitted to the Purchasing Department staff who will then distribute the responses to all vendors responding to the solicitation. In this way it will be assured that all vendors participating in the process will be receiving the same information. No contact regarding this solicitation with other County employees, agents of the County or elected officials is permitted unless expressly authorized by the Purchasing

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Director. A violation of this provision is cause for the County to reject the Bidder’s proposal. If it is later discovered that a violation has occurred, the County may reject any proposal or terminate any contract awarded pursuant to this solicitation.

B. 16 CERTIFICATE OF INSURANCE REQUIRED BY KANE COUNTY

Contractor to furnish and deliver prior to commencement of work, a completed Certificate of Insurance satisfactory to the requirements of County of Kane containing:

B.16.1 The Contractor and all Subcontractors shall provide a Certificate of Insurance naming R.C. Wegman Construction Company, the Construction Manager, as certificate holder and County of Kane as additional insured.

B.16.2 Commercial General Liability insurance including Products/Completed Operations, Owners and Contractor Protective Liability and Broad Form Contractual Liability. The exclusion pertaining to Explosion, Collapse and Underground Property Damage hazards eliminated. The limit of liability shall not be less than the following:

General Aggregate $2,000,000 Products and Completed Operations $2,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000 Or - Combined Single Limit $1,000,000

B16.2.1 Products and Completed Operation coverage is to remain in force for a period of two years after the completion of project.

B16.3 Business Automotive Liability Insurance including owned, hired and non-owned automobiles, and/or trailer and other equipment required to be licensed, with limits of not less than the following:

Each Person for Bodily Injury $1,000,000 Each Occurrence for Bodily Injury $1,000,000 Each Occurrence for Property Damage $1,000,000 Or - Combined Single Limit $1,000,000

B16.4 Statutory Worker's Compensation insurance shall be in accordance with the provisions of the laws of the State of Illinois, including Occupational Disease Act provisions, for employees at the site of the project, and in case work is sublet, the Contractor shall require each Subcontractor similarly to provide this insurance. In case employees are engaged in work under this contract and are not

11 | P a g e protected under the Workers Compensation and Occupational Disease Act, the Contractor shall provide, and shall cause Subcontractor to provide, adequate and suitable insurance for the protection of employees not otherwise provided.

B16.5 Umbrella Liability:

Aggregate Limits $5,000,000

B16.6 Professional Liability policy to cover all claims arising out of the Consultant’s operations or premises, Sub-consultant’s operation or premises, anyone directly employed by the Consultant or Sub-consultant, and the Consultant’s obligation of indemnification under this Contract.

Limits:

Aggregate $1,000,000

The Sub-Grantee and Contractor shall cease operations on the project if the insurance is cancelled or reduced below the required amount of coverage.

C. CONTRACTOR DISCLOSURE

C.01 Prior to award, every contractor or vendor who is seeking or who has obtained contracts or change orders to contracts or two (2) or more individual contracts with Kane County resulting in an amount greater than Fifteen Thousand Dollars ($15,000) shall disclose to the Kane County Purchasing Department, in writing all cumulative campaign contributions, (which includes multiple candidates) made within the previous twelve (12) months of awarding of the contract made by that contractor, union, or vendor to any current officer or countywide elected officer whose office the contract to be awarded will benefit.

Disclosure shall be updated annually during the term of a multi-year contract and prior to any change order or renewal requiring Board level approval. For purposes of this disclosure requirement, “contractor or vendor” shall include owners, officers, managers, insurance brokers, lobbyists, agents, consultants, bond counsel and underwriters counsel, subcontractors corporations, partnerships, associations, business trusts, estates, trustees, and/or beneficiaries under the control of the contracting person, and political action committees to which the contracting person has made contributions.

C.02 All contractors and vendors who have obtained or are seeking contracts with Kane County must disclose the following information which shall be certified and attached to the application or document. Penalties for knowingly violating disclosure requirements will potentially result in immediate cancellation of the contract, and possible disbarment from future County contracts:

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C.02.1 Name, address and percentage of ownership interest of each individual or entity having a legal or a beneficial interest of more than five percent (5%) in the applicant. Any entity required by law to file a statement providing substantially the information required by this paragraph with any other government agency may file a duplicate of such statement;

C.02.2 Names and contact information of their lobbyists, agents and representatives and all individuals who are or will be having contact with County employees or officials in relation to the contract or bid.

This information disclosure must be updated when any changes to the information occurs.

C.02.3 Whenever any interest required to be disclosed in paragraph (a) above is held by an agent or agents, or a nominee or nominees, the principals for whom such agents or nominees hold such interest shall also be disclosed. The application of a spouse or any other party, if constructively controlled by another person, or legal entity as set forth above, shall state the name and address and percentage of beneficial interest of such person or entity possessing such constructive control and the relationship under which such control is being or may be exercised.

Whenever a stock or beneficial interest is held by a corporation or other legal entity, such shareholder or beneficiary shall also make disclosure as required by paragraph C.02.1 above.

C.02.4 A statement under oath that the applicant has withheld no disclosures as to economic neither interests in the undertaking nor reserved any information, data or plan as to the intended use or purpose for which it seeks County Board or other county agency action.

C.03 All disclosures and information shall be current as of the date upon which the application is presented and shall be maintained current until such time as Kane County shall take action on the application. Furthermore, this information shall be maintained in a database by the Purchasing Department, and made available for public viewing.

C.04 Notwithstanding any of the above provisions, the County Purchasing Department with respect to contracts awarded may require any such additional information from any applicant which is reasonably intended to achieve full disclosure relevant to the application for action by the County Board or any other County agency.

C.05 Any failure to comply with the provisions of this section shall render any ordinance, ordinance amendment, County Board approval or other County action

13 | P a g e in behalf of the applicant failing to comply voidable at the option of the County Board or other County agency involved upon the recommendation of the County Board Chairman or the majority of the County Board.

D. LAW GOVERNING:

D.01 This contract shall be governed by and construed according to the laws of the State of Illinois.

E. Illinois Non-Appropriation Clause:

A forfeit clause is provided pursuant to the Illinois Non-Appropriation Clause of funds for government entities that if funds or budgets are not approved, service may be cancelled. No early cancellation penalties will be assessed, but the customer must be given 30-day notice of intent to cancel.

F. Termination for Cause:

This Contract may be terminated by the County at any time upon thirty (30) days written notice, or by either party in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. This Contract is also subject to termination by either party if either party is restrained by state or federal law of a court of competent jurisdiction from performing the provisions of this Agreement. Upon such termination, the liabilities of the parties to this Contract shall cease, but they shall not be relieved of the duty to perform their obligations up to the date of termination. Mailing of such notice, as and when above provided, shall be equivalent to personal notice and shall be deemed to have been given at the time of mailing.

If this Contract is terminated due to the County's substantial failure to perform, the Contractor shall be paid for labor and expenses incurred to date, subject to setoff for any damages, losses or claims against the County resulting from or relating to Contractor’s performance or failure to perform under this agreement.

In the event of termination by the County upon notice and without cause, upon completion of any phase of the Basic Services, fees due the Contractor for services rendered through such phase shall constitute total payment for services. In the event of such termination by the County during any phase of the Basic Services, the Contractor will be paid for services rendered during the phase on the basis of the proportion of work completed on the phase as of the date of termination to the total work required for that phase.

In the event of any such termination, the Contractor also will be reimbursed for the charges of independent professional associates and contractors employed by the Contractor to render Basic Services, and paid for all unpaid Additional Services and Reimbursable Expenses not in dispute.

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Reimbursable expenses mean the actual expenses incurred by the Contractor or the Contractor’s independent professional associates or contractors, directly or indirectly in connection with the Project.

G. Litigation

Vendors are required to disclose if they have been a party to any lawsuits or arbitration proceedings involving their services within the last five years. Provide status or outcome of any such proceedings disclosed.

H. Holidays

Kane County is closed for business on the following holidays: New Year’s Day; Martin Luther King, Jr. Day; Lincoln’s Birthday, Washington’s Birthday, Spring Holiday, Memorial Day, Juneteenth, Independence Day; Labor Day, Columbus Day; Veteran’s Day, Thanksgiving Day, Day following Thanksgiving Day, Christmas Day.

I. RESPONSIBLE BIDDER REQUIREMENTS (if applicable)

On August 8, 2023, the Kane County Board approved a Responsible Bidder Ordinance 23-340, which requires additional information and documentation from responders bidding on public works construction projects.

Included in this bid package is a Responsible Bidder Requirements Form. This document must be filled out and returned with the (bid/proposal). Failure to comply with all submission requirements set forth in Kane County Ordinance No. 23-340 is grounds for the County of Kane to determine that a submission is incomplete, which may result in a determination that Contractor is not a responsible bidder. In accordance with Kane County Ordinance No. 23-340, a Contractor that is actively classified as “pre-qualified” or “qualified” by the Purchasing Department is exempt from the comprehensive submission requirements and is not required to submit a Responsible Bidder Requirements Form.

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STATEMENT OF WORK

For

Design and Build for Incline Platform Lift

I. INTRODUCTION

The County of Kane, Illinois (“County”) is soliciting sealed proposals from qualified firms for the design, fabrication, and installation of an inclined platform lift to be installed inside of Building A at the Kane County Government Center property at the southeast corner of the intersection of Third Street and Illinois Route 31, Geneva, Illinois. This is a complete turnkey project. The lift shall span the (3) steps going into the County Boardroom.

Qualified firms with demonstrated experience in installing turnkey wheelchair lifts are encouraged to submit proposals.

KANE COUNTY’S RESPONSIBLE BIDDER ORDINANCE AND PREVAILING WAGE APPLY TO THE

CONSTRUCTION PORTION OF THIS PROJECT.

Kane County’s authorized contact for the complete design and construction project specified is as follows:

• Douglas Bohr – R.C. Wegman Construction Company, CMAR dougb@rcwegman.com

• Marc Smith – Kane County Director of Capital and Special Projects

• Roger Fahnestock – Kane County Executive Director, Information Technologies

& Building Management Department

II. INTENT OF THE SPECIFICATIONS

The specifications and requirements outlined below intend to procure the best offers for the design, fabrication, and installation of an inclined platform lift to be located inside Building A at the Kane County Government Center property at the southeast corner of the intersection of Third Street and Illinois Route 31, Geneva, Illinois.

Complete turnkey installation includes, but is not limited to: incline lift design, engineering, obtaining all necessary permits (permit fees to be waived or paid for by Kane County), short wall construction (if required), painting, wall brackets and supports, all electrical work including obtaining power from adjacent power source, meeting all applicable codes, and the furnish and install of complete and fully operational incline platform lift, railings, and controls. The incline lift needs to go up (3) steps.

The successful Vendor identified from this procurement will be recommended for contract negotiation and will enter into a subcontract with the Construction Manager at Risk, R.C. Wegman Construction Company.

The adherence to all conditions, qualifications, trade requirements, and statements of work of this bid is required. The Vendors shall be responsible for confirming the accuracy of all field measurements and dimensions as stated in the specifications or as

16 | P a g e specified in the project manual or drawings. The Vendors shall immediately bring to the owner's attention any discrepancies noted in the project manual and drawings.

List any exceptions to the specifications completely. Kane County will review each exception and will be the sole judge in determining which exceptions are acceptable and which ones are not.

The construction and project completion shall fully comply with all applicable Kane County building codes and requirements. The following specifications shall be regarded as the minimum requirements and standards for design and construction. It is understood that the product or service being offered shall meet, exceed, or “Approved Equal” the requirements specified within this bid document. The Contractor shall be responsible for the design, engineering, fabrication, delivery, electrical work, and complete installation requirements for an operational turnkey incline platform lift as specified.

III. PROJECT OVERVIEW

A. Project Location Building A, Kane County Government Center Southeast Corner of:

Third Street and Illinois Route 31 Geneva, Illinois

(3) steps going into the County Boardroom

B. Project Description The selected proposer shall provide complete turnkey services, including:

• Design

• Engineering

• Permitting (permit fees to be waived or paid for by Kane County)

• Short wall fabrication (if required) including painting

• Electrical work – obtaining power from adjacent location, meeting all applicable

Building Codes

• Fabrication

• Wall brackets and supports

• Incline Platform Lift, Railings, Controls

The finished installation shall function as a turnkey fully operational incline platform lift that meets all applicable codes.

C. Lift Requirements

The proposed design shall provide accessible access between the main floor and the Board Room, with an approximate vertical rise of 18 inches (three steps at approximately 6 inches per riser). The Contractor shall be responsible for verifying actual site conditions and measurements.

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The lift shall be a non-enclosed platform lift suitable for indoor applications and shall comply with the latest edition of ASME A18.1 – Safety Standard for Platform Lifts and Stairway Chairlifts.

Manufacturers which may be considered include, but are not limited to: Garaventa and Savaria. Other manufacturers may be considered if determined to be an “Approved Equal”. This reference made to a specific manufacturer is only for the purpose of establishing a product’s grade or quality. Since Kane County does not wish to rule out other competition, the phrase or “Approved equal” is added; an “Approved Equal” is equal to or superior in grade or quality. Kane County is the sole judge as to what is an “Approved Equal” and what is not.

At a minimum, the lift shall:

• Have a minimum rated capacity of 550 lb. (250 kg).

• Be designed to accommodate one (1) occupant with mobility impairments and, if required, one (1) attendant per manufacturer within the rated capacity.

• Include constant-pressure controls, interlocked gates, emergency stop, emergency battery-powered lowering, audible alarm, and all other safety devices required by ASME A18.1.

• Minimize obstruction of the adjacent corridor or circulation space when not in use

IV. SCOPE OF SERVICES & REQUIREMENTS

The proposer shall provide, at a minimum:

A. Design Services

• Incline platform lift design and drawing

• Structural and electrical engineering

B. Permitting & Coordination

• Obtain necessary permits (permit fees shall be waived or paid for by Kane County)

• Code compliance review

C. Construction & Installation

• Electrical power

• Short wall or structure requirements

• Fabrication of incline platform lift and railings

• Delivery and installation

• Startup and training

D. Contractor Qualifications

Proposals shall demonstrate:

1. Experience designing and installing incline platform lifts.

2. Ability to provide turnkey installation services.

3. Demonstrated financial and organizational stability.

4. Compliance with all applicable Illinois licensing requirements.

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Preference may be given to firms with experience completing projects within Kane County or the surrounding region.

V. RFP OFFER, SUBMITTAL FORMAT & SUBMISSION REQUIREMENTS

The instructions for preparing the proposal are provided below. A complete proposal response package must be submitted electronically and uploaded through Bidnet Direct at - https://www.bidnetdirect.com/illinois/kanecounty prior to the deadline.

All proposals shall contain the following information in the format described below or as best determined by the contractor:

A. Company Overview

1. Firm name and address

2. Years in business

3. Organizational structure

4. Key personnel assigned to the project

5. Relevant certifications or licenses

B. Project Approach

• Proposed materials and technology

• Installation approach

• Installation durations

• Maintenance considerations

C. Services Provided

Clearly identify all services included, including:

• Design

• Engineering

• Electrical work

• Installation

• Training

• Warranty

• Ongoing support options

D. Pricing Proposal Provide the following pricing:

• Lump sum turnkey cost for a complete and fully operational incline lift.

• Provide alternate add pricing if there are additional incline platform lift options or special features available (if there is an extra cost for special features).

• Provide pricing for any alternate solutions the Owner should know about, in lieu of an incline platform lift.

• Provide pricing for optional maintenance services (if available).

E. References Provide a minimum of three (3) references for similar projects including:

• Client name

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• Project location

• Contact person

• Phone/email

• Project description

• Project completion date

Municipal or government references are strongly preferred and preference may be given at the sole discretion of the evaluation team.

F. Required forms

• Certificate of Insurance Submit current coverages with RFP response. The actual certificate of insurance that meets the County’s requirements including naming the County of Kane, as a certificate holder and additional name insured with required policy endorsements shall be submitted before issuing of award and contract execution. (See attached sample, a required submittal if award of contract)

• Responsible Bidder Ordinance Form

• Prevailing Wage Rate Confirmation

• Disclosure Forms (Contractor & Familial) – required upon award

VI. EVALUATION CRITERIA

The primary factor in determining the successful proposer will be the proposer’s ability to provide the services described and to achieve the deliverables required in this Request for Proposals, including but not limited to qualifications and capacity, design and technical offer, availability and options, clarity of submittal, and responsiveness to the RFP. Cost will also be considered, particularly in the event of significant cost differences between proposers with similar qualifications, and any other criteria deemed relevant to the selection at the County’s sole discretion.

All proposals submitted in response to this RFP will be evaluated based on criteria weighted in the following manner, or deem as best interests of the county:

Evaluation Criteria Value

Pricing Proposal & Cost Structure 50%

Project Approach & Design 25%

Qualifications & References 15%

Project Schedule and Delivery 5%

Warranty and Service Support 5%

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VII. SPECIAL PROVISIONS

1. Pre-Proposal Meeting & Site Visit There will be a non-mandatory pre-proposal meeting at the Kane County Government Center, Building A – Main Entrance, located at 719 BATAVIA AVE., GENEVA, IL 60134, to discuss the requirements of the RFP and view the site at the conclusion of the meeting. This will take place on Wednesday, August 12, 2026 at 2:00 P.M. (CT). The County will not be responsible to a contractor for their failure to obtain information obtained during the site visit due to their arrival after the site visit has convened or non-attendance to the meeting. Attendance will be taken and may be considered in evaluation of proposals at the County’s sole discretion. Contractors are encouraged to attend.

2. Bid Deposit/Bid security (Electronic) When noted in the specifications, bids must be accompanied by a Bank Cashier’s Check, Bank Draft, Certified Check, or Bid Bond for not less than five (5%) percent of the amount of the Bid, or according to the schedule as provided.

A scanned copy should be submitted with the E-Bid response. During the bid review process, the County may require a bidder to submit the original bid security to confirm authenticity.

3. Reserved Rights

The County reserves the right to reject any or all proposals; waive minor informalities or irregularities; request clarification or additional information;

conduct interviews, demonstrations, visits to view equipment, and reference checks; request Best and Final Offers (BAFOs) from one or more vendors;

negotiate contract terms with one or more vendors; cancel, revise, or reissue this RFP; and award in whole or in part, or not at all, in the best interest of the County.

Issuance of this RFP does not obligate the County to award a contract or reimburse any costs incurred in the preparation of a proposal.

4. Contract Award Recommended firm shall contract directly with the Construction Manager at Risk:

R.C. Wegman Construction Company, 750 Morton Avenue, Aurora, IL 60506.

Contact: Douglas Bohr, dougb@rcwegman.com

Kane County reserves the right at any time and for any reason to cancel this Request for Proposals, or to accept an alternate Proposal. Additionally, the County reserves the right to negotiate specifications, terms, and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this RFP. The County reserves the right to award one or more contracts for services specified herein. The County may require the entire proposal, or any portion(s) thereof, be made an integral part of the resulting contract. Portions of the proposal may be revised to reflect agreements reached as part of the negotiation process.

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Entities that are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency are not eligible to respond to this RFP or to receive a contract. Kane County is expressly prohibited from contracting with an entity that has any unpaid Federal tax liabilities or active liens on file with the State of Illinois.

5. Selection and Award The evaluation process will be based upon a combination of factors specified above. When the proposal review team has finished rating and ranking proposals (including holding interviews, if desired), the team will recommend a proposal to the committee and Kane County, IL Board for consideration of award. Upon final approval, the recommended firm will then enter into a contract with the Construction Manager, R.C. Wegman Construction Company.

6. Prevailing Wage Rates (Applicable to the construction portion of the project)

WHEREAS, it is the policy of the State of Illinois as declared in “An ACT regulating wages of laborers, mechanics and other workman employed in any public works by the State, County, City or any political subdivision or by any work under construction for public works” approved June 26, 1941, that a wage of no less than the general prevailing hourly rate as paid for work of a similar character in a locality in which work is performed, shall be paid to all laborers, workmen, and mechanics employed by and on behalf of any and all public body engaged in public works, exclusive of maintenance work. Responsive Bidders must include with their bid a separate sheet showing trades to be employed and wage rates to be paid.

The current Illinois Department of Labor Prevailing Wage Rates for the County of

Kane are available at their website http://www.state.il.us/agency/idol/ . Prevailing wage rates are subject to revision monthly. Copies of the current prevailing wage rates are also available at the Kane County Purchasing Department, 719 Batavia Avenue, Rooms 211, 212, 214, Geneva, IL 60134.

Not less than the prevailing rate of wages as determined by the Illinois

Department of Labor shall be paid to all laborers, workers and mechanics performing work under this contract. State Statutes regarding Prevailing Wage and the current wage rates are available online at www.state.il.us/agency/idol/rates/rates. The Prevailing Wage rate applies to the other participating Counties where the work is to be performed. You must retain payroll records for 5 years and make those records available for inspection by the County or the Illinois Department of Labor. You must submit monthly certification of payroll records.

A determination by the Illinois Department of Labor of debarment for violation of the Prevailing Wage Act shall result in the Contractor being automatically deemed non-responsible for the period of debarment without further proceedings by the County. This contract calls for the construction of a "public work," within

22 | P a g e the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. ("the Act"). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the "prevailing rate of wages" (hourly cash wages plus the amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor publishes the prevailing wage rates on its website at:

http://www.state.il.us/agency/idol/rates/rates.HTM. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s website for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and recordkeeping duties.

CERTIFIED PAYROLL REQUIREMENTS (Public Act 94-0515) Effective August 10, 2005 contractors and subcontractors on public works projects must submit certified payroll records on a monthly basis to the public body in charge of the construction project, along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the contractor is aware that filing records-he-or-she-knows-to-be-false-is-a-Class-B-misdemeanor.

The certified payroll records must include for every worker employed on the public works project the name, address, telephone number, social security number, job classification, hourly wages paid in each pay period, number of hours worked each day, and starting and ending time of work each day. These certified payroll records are considered public records and public bodies must make these records available to the public under the Freedom of Information Act, with the exception of the employee's address, telephone number and social security number. Any contractor who fails to submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B misdemeanor.

Effective September 1, 2020, the Illinois Department of Labor (IDOL) has activated an electronic database (Payroll Portal) capable of accepting and retaining certified payrolls submitted under the State of Illinois Prevailing Wage Act (830 ILCS/130/1).