Cost Sheet.xlsx
XLSX spreadsheet 46 KB Posted
- Attached to
- WEB-BASED IEP AND SPECIAL ED MGMT SYSTEM
- Solicitation number
- 5400024324
- Issued by
- Richland County, South Carolina
About this file
This is a Cost Sheet workbook for the South Carolina Department of Education and Early Childhood (SCDOE) Web-Based IEP and Special Education Management System, RFP 5400024324. The document provides dual cost summary templates to accommodate two distinct solution approaches: a commercially available off-the-shelf (COTS) product hosted on-premise by SCDOE, and a customized solution with vendor or cloud hosting. Bidders must select the appropriate template based on their proposed solution type and are prohibited from altering the cost sheet structure, though formulas have been pre-inserted to calculate totals. The cost sheet encompasses a seven-year evaluation period and requires vendors to itemize all cost components across detailed worksheets that roll up to summary totals, which must then be entered into the online bidding system.
The cost structure distinguishes between one-time and annual costs across multiple categories. For COTS solutions, one-time costs include the software solution, implementation fees, data migration, training, and miscellaneous items, while annual costs cover solution use rights (perpetual or annual term licenses), maintenance including software and security updates, 24/7/365 technical support, and miscellaneous expenses across all seven years. For customized solutions, one-time costs follow a similar structure with a custom software solution replacing the COTS product, while annual costs replace solution use rights with hosting fees. Vendors must provide detailed breakdowns for implementation, data migration, training, solution use rights or hosting, maintenance, technical support, and any miscellaneous items necessary to meet the scope of work. The workbook must be submitted entirely in Excel format, with payment for use rights and maintenance due annually on designated dates, and all optional items must be presented separately and excluded from the main cost workbook.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1.doc | DOC document | |
| Solicitation.doc | DOC document | |
| Amendment 2 Cost Sheet.xlsx | XLSX spreadsheet | |
| Award Posting Notice.doc | DOC document | |
| Award Posting Extension.doc | DOC document | |
| Amendment 2.doc | DOC document |
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Text version
Costs Summary for COTS SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
| Summary of Costs - use this summary sheet if you are offering a commercially available off of the shelf product |
| (COTS) where SCDOE will host the solution on premise |
| This costs sheet MUST NOT be altered in any way. | |
| While formulas have been inserted, it is the responsibility of the contractor to check their calculations | |
| Please provide a summary of your costs on this tab. Break out the make-up of each category | |
| on the appropriate tab. Totals from all worksheets must equal costs provided in this | |
| summary sheet. | Any options which ARE NOT part of the scope of work, must be presented separately and marked |
| appropriately. Please do not include OPTIONAL items in this workbook. | |
| Entire workbook must be submitted in excel format. |
Payment for use rights and maintenance will be made annually on the appropriate due date
One Time Costs
| Description | Cost |
| Commercial off-the-shelf software solution (COTS) | $0.00 |
| Implementation Fee (configuration, customization, installation, etc) | $0.00 |
| Data Migration | $0.00 |
| Training | $0.00 |
| Miscellaneous | $0.00 |
| Total | $0.00 |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Solution Use Rights (Perpetual / Annual Term License Fee) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Maintenance (including software upgrades/updates, security updates) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Technical Support (Help Desk) 24/7/365 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Miscellaneous | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 |
GRAND TOTAL (years 1-7)* $0.00 (enter this number in the online bidding system)
Costs Summary for CUSTOM SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
| Summary of Costs - use this summary sheet if you are offering a customized solution where |
| the solution will be vendor/cloud hosted |
| This costs sheet MUST NOT be altered in any way. | |
| While formulas have been inserted, it is the responsibility of the contractor to check their calculations | |
| Please provide a summary of your costs on this tab. Break out the make-up of each category | |
| on the appropriate tab. Totals from all worksheets must equal costs provided in this | |
| summary sheet. |
Entire workbook must be submitted in excel format.
Payment for use rights and maintenance will be made annually on the appropriate due date
One Time Costs
| Description | Cost |
| Custom Software Solution | $0.00 |
| Implementation Fee (configuration, customization, installation, etc) | $0.00 |
| Data Migration | $0.00 |
| Training | $0.00 |
| Miscellaneous | $0.00 |
| Total | $0.00 |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Hosting | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Maintenance (including software upgrades/updates, security updates) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Technical Support (Help Desk) 24/7/365 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Miscellaneous | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 |
GRAND TOTAL (years 1-7)* $0.00 (enter this number in the online bidding system)
Implementation SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Implementation - please list ALL items that make-up the implementation component
Description Component Cost
Implementation Total: $0.00
Data Migration SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Data Migration - please list ALL items that make-up the Data Migration component
Description Component Cost
Data Migration Total: $0.00
Training SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Training - please list ALL items that make-up the Training component
Description Component Cost
Training Total: $0.00
Solution Use Rights (licensing) SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Solution Use Rights - please list ALL items that make-up the entire solution
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hosting SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Hosting - please list ALL items that make-up the Hosting component
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Maintenance SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Maintenance - please list ALL items that make-up the solution maintenance
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Technical Support SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
| Technical Support - please list ALL items that make-up the Technical Support |
| component to meet or exceed the solicitation's technical requirements. |
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Miscellaneous SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 |
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
If needed, please list any miscellaneous (one time/yearly) items. These are items that are necessary to meet the scope of work but that are not listed elsewhere in this Cost document
| One Time Costs | |
| Description | Cost |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Total | $0.00 |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
File details come from the government source that posted it. Updated .