Amendment 2 Cost Sheet.xlsx
XLSX spreadsheet 45 KB Posted
- Attached to
- WEB-BASED IEP AND SPECIAL ED MGMT SYSTEM
- Solicitation number
- 5400024324
- Issued by
- Richland County, South Carolina
About this file
This is an Amendment 2 Cost Sheet for the South Carolina Department of Education's Web-Based IEP and Special Education Management System RFP 5400024324. The document serves as a pricing template for vendors responding to the solicitation and accommodates two solution delivery models: commercially available off-the-shelf (COTS) products with on-premise hosting by SCDOE, and customized solutions with vendor or cloud hosting. Vendors must provide comprehensive cost breakdowns across multiple categories including software solution costs, implementation fees (configuration, customization, and installation), data migration, training, and miscellaneous expenses. Annual costs must be itemized separately for a seven-year evaluation period and include solution use rights or licensing fees, hosting (for custom solutions), maintenance including software upgrades and security updates, and 24/7/365 technical support services.
Vendors are required to submit pricing in unaltered Excel format without password protection, with all component details broken down on individual worksheets that must reconcile with summary totals. Payment for use rights and maintenance is structured on an annual basis with due dates specified by the state. The cost sheet explicitly prohibits the inclusion of optional items outside the scope of work and requires vendors to clearly separate any optional offerings. All formulas have been removed from the template to prevent manipulation, and vendors must populate costs based on their proposed solution, leaving cells blank or entering "n/a" where categories do not apply. The grand total for years 1-7 must be entered into the online bidding system as the official bid amount.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1.doc | DOC document | |
| Solicitation.doc | DOC document | |
| Award Posting Notice.doc | DOC document | |
| Award Posting Extension.doc | DOC document | |
| Amendment 2.doc | DOC document | |
| Cost Sheet.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Costs Summary for COTS SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
| Summary of Costs - use this summary sheet if you are offering a commercially available off of the shelf product | |
| (COTS) where SCDOE will host the solution on premise | |
| Amendment 2: All formulas have been removed. Fill in information based on your | |
| This costs sheet MUST NOT be altered in any way. | proposed solution where it applies. If it does not apply, simply leave blank or write n/a. |
| Pricing workbook must be included as excel file and not password protected. | |
| Please provide a summary of your costs on this tab. Break out the make-up of each category | |
| on the appropriate tab. Totals from all worksheets must equal costs provided in this | |
| summary sheet. | Any options which ARE NOT part of the scope of work, must be presented separately and marked |
| appropriately. Please do not include OPTIONAL items in this workbook. | |
| Entire workbook must be submitted in excel format. |
Payment for use rights and maintenance will be made annually on the appropriate due date
One Time Costs
| Description | Cost |
| Commercial off-the-shelf software solution (COTS) | |
| Implementation Fee (configuration, customization, installation, etc) | |
| Data Migration | |
| Training | |
| Miscellaneous | |
| Total |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Solution Use Rights (Perpetual / Annual Term License Fee) | ||||||||
| Maintenance (including software upgrades/updates, security updates) | ||||||||
| Technical Support (Help Desk) 24/7/365 | ||||||||
| Miscellaneous |
GRAND TOTAL (years 1-7)* (enter this number in the online bidding system)
Costs Summary for CUSTOM SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
| Summary of Costs - use this summary sheet if you are offering a customized solution where |
| the solution will be vendor/cloud hosted |
This costs sheet MUST NOT be altered in any way.
| Please provide a summary of your costs on this tab. Break out the make-up of each category |
| on the appropriate tab. Totals from all worksheets must equal costs provided in this |
| summary sheet. |
Entire workbook must be submitted in excel format.
Payment for use rights and maintenance will be made annually on the appropriate due date
One Time Costs
| Description | Cost |
| Custom Software Solution | |
| Implementation Fee (configuration, customization, installation, etc) | |
| Data Migration | |
| Training | |
| Miscellaneous | |
| Total |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Hosting | ||||||||
| Maintenance (including software upgrades/updates, security updates) | ||||||||
| Technical Support (Help Desk) 24/7/365 | ||||||||
| Miscellaneous |
GRAND TOTAL (years 1-7)* (enter this number in the online bidding system)
Implementation SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Implementation - please list ALL items that make-up the implementation component
Description Component Cost
Implementation Total:
Data Migration SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Data Migration - please list ALL items that make-up the Data Migration component
Description Component Cost
Data Migration Total:
Training SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Training - please list ALL items that make-up the Training component
Description Component Cost
Training Total:
Solution Use Rights (licensing) SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Solution Use Rights - please list ALL items that make-up the entire solution
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total:
Hosting SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Hosting - please list ALL items that make-up the Hosting component
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total:
Maintenance SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
Maintenance - please list ALL items that make-up the solution maintenance
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total:
Technical Support SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
| Technical Support - please list ALL items that make-up the Technical Support |
| component to meet or exceed the solicitation's technical requirements. |
Description Component Cost Year 1 Component Cost Year 2 Component Cost Year 3 Component Cost Year 4 Component Cost Year 5 Component Cost Year 6 Component Cost Year 7
Solution Use Rights Total: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Miscellaneous SCDOE | Web-Based IEP and Special Ed Mgmt. System |RFP 5400024324 | Amendment 2
This costs sheet MUST NOT be altered in any way. You may add additional lines if needed.
Entire workbook must be submitted in excel format.
If needed, please list any miscellaneous (one time/yearly) items. These are items that are necessary to meet the scope of work but that are not listed elsewhere in this Cost document
| One Time Costs | |
| Description | Cost |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Miscellaneous (vendorn to add item name) | |
| Total | $0.00 |
| Yearly Costs | ||||||||
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Totals |
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Miscellaneous (vendorn to add item name) | $0.00 | |||||||
| Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
File details come from the government source that posted it. Updated .