Communication_Device_for_MN_Veterans_Homes.pdf

Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non-electronic and email responses WILL NOT BE ACCEPTED.

The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.

PURPOSE. The Department of Administration, on behalf of the Minnesota Department of Veterans Affairs, requests proposals for a communication device that will be used by healthcare professionals to ensure health, safety, and security of residents in 4 of our 8 Minnesota Veterans Homes.

The solution must allow all staff from various departments the ability to communicate and have unique department “channels”. It is desired that the solution integrates with the current resident call light system and send a message and/or alert to the communication device when a call light has been activated by a resident. The goal is to reduce wait time for resident call light use, ensure emergency response communication options are in place, and improve staff response and coordination of care.

The Minnesota Veterans Homes seeking the communication devices are Bemidji, Montevideo, Preston and the Domiciliary Program in Hastings and Minneapolis. The approximate total quantity for all locations is 195 units.

CONTRACT TERM: The term of this contract is anticipated to either run from December 2024 through November 2026, with the option to extend up to an additional three (3) years in increments determined by the State, or run from December 2024 through November 2029, with no extension options. The State reserves the right to select the term that is in the best interest of the State.

SITE VISIT: Responders must contact the solicitation contact person, Allyson Youngquist, at allyson.youngquist@state.mn.us, by 3:00 PM, Central Time, on October 17, 2024, to register for a site visit. A site visit will be scheduled after the registration deadline for a mutually agreeable date and time for all pre-registered attendees. Attendance at the site visit is mandatory.

SUBMITTING QUESTIONS: The deadline for submitting questions is October 30, 2024, at 3:00 pm, Central Time.

Questions must be submitted in writing to Allyson Youngquist at allyson.youngquist@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.

SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.

General Comments

- Review the following documents prior to submitting a response:

1. Event Details

2. RFP Content

3. RFP Attachments

4. Sample Contract and Contract Exhibits

A narrative response document is used during this event. Responders should fill out and submit the narrative response document attached to this event.

A price proposal document is used during this event. Responders must fill out and submit the price schedule attached to this event.

Complete and upload with your response all applicable Attachments, Including:

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 1 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

1. Responder Declaration (Attachment A of the RFP Attachments)

2. Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments)

3. Attachment D: Responder Forms, including the Veterans Preference Form (if applicable) and Workforce and Equal Pay Declaration

4. Attachment E: Additional Information

5. Attachment F: Narrative Response

6. Attachment G: Price Schedule

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 2 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 3 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Upload Attachment G as instructed. Note: This solicitation is using an external price schedule.

However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 4 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 5 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Upload Attachment G as instructed. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MN DEPT OF VETERANS AFFAIRS

1ST FL W VETERANS SVCS BLDG

20 W 12TH ST

ST PAUL MN 55155-2538

United States

Quantity: 1 Due Date: 11/06/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 6 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Youngquist,Allyson A Phone: 651/201-3042

Email: allyson.youngquist@state.mn.us

Event ID Format Type Page G0210-2000016316 Sell RFx 7 Event Round Version 1 1 Event Name Communication Device for MN Veterans Homes Start Time Finish Time 10/04/2024 08:00:00 11/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No