COMBO_Rooftop Snow Removal Service.pdf

DEPARTMENT OF THE AIR FORCE

673D CONTRACTING SQUADRON

JOINT BASE ELMENDORF-RICHARDSON ALASKA

9 June 2025

COMBINED SYNOPSIS/SOLICITATION ‘Combo’:

Rooftop Snow Removal Services BPAs

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as well as FAR Subpart 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. All responsible sources may submit a bid, quote, or quotation which shall be considered by the agency.

(ii) Solicitation no. FA5000-25-Q-0027 is issued as a Request for Quotation (RFQ)

(iii) The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 17 January 2025; Defense Federal Acquisition Regulation Supplement effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement 2024-1016, effective 16 October 2024.

(iv) This is a 100% Small Business set-aside under the North America Industrial Classification System (NAICS) code 561730 – Landscaping Services with a small business size standard of $9.5M.

(v) The Government intends to establish multiple Blanket Purchase Agreements (BPAs) as a result of this solicitation. Each BPA shall have up to a five (5) year period of performance beginning 1 Oct 2025 with a maximum annual ceiling amount of $200,000.00 and aggregate maximum of $1M.

(vi) Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (May 2024), are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

(vii) No DPAS rating is assigned to this acquisition.

(viii) Any questions shall be directed to the POCs listed below IN WRITING to the email addresses Christina.Shorkey.2@us.af.mil and Brendan.Delane.1@us.af.mil no later than 12pm on June 24, 2025 AKDT. All questions will be posted and answered by amendment following this date.

For a quote to be considered it must be emailed to the Contracting Specialist, Christina.Shorkey.2@us.af.mil, and Contracting Officer, Brendan.Delane.1@us.af.mil, by July 2, 2025 at 12pm AKDT.

*A site visit will be held on June 17, 2025 / 2:00 PM AKDT on Joint Base Elmendorf- Richardson at the Contracting building, 10480 Sijan Ave, JBER, AK 99506. The purpose of the site visit is to familiarize all offerors with the requirements of the SOW.

(1) All costs associated with attending the pre-proposal conference/site visit shall be borne by the offeror. ALL PROSPECTIVE OFFERORS ARE URGED TO ATTEND THIS SITE VISIT. If a contractor is not at the designated start location and time mentioned above, there will not be a future site visit.

(2) All contractors, including those that have access to JBER, wishing to participate in the site visit shall provide the following information for individuals attending. No more than two individuals per company may attend unless prior coordination has been approved through the Contracting Officer. Please provide the below information, via email, to the following addresses: Christina.Shorkey.2@us.af.mil and Brendan.Delane.1@us.af.mil at least three days prior to the site visit, in order to be cleared for access by Security Forces.

Company Name:

Member 1: Name, Phone, Email, Copy of Driver’s License

Member 2: Name, Phone, Email, Copy of Driver’s License

(3) Offerors are to use the Boniface Gate Visitor Control Center if a visitor pass is needed to access JBER. Please allow for some delay while obtaining the visitor pass. The following documents must be presented to the Visitor Control Center in person in order to obtain your pass: 1) Driver’s License 2) Vehicle Registration 3) Proof of Insurance

(4) Enter through the Boniface gate and continue to the third traffic light; take a right on Sijan Ave and proceed to the first parking lot entrance on the left after Mundy Ave. Park in this parking lot and proceed to the building entrance under “Contracting” (on the right side of the building nearest to Sijan Ave).

(ix) Requirement: The contractor shall furnish all personnel, equipment, supplies and materials necessary to perform rooftop snow removal services on multiple facilities located across Joint Base Elmendorf-Richardson (JBER) IAW the SOW, dated 29 May 2025.

Please see Attachment 2 - SOW Rooftop Snow Removal and Attachment 3 – Facility Listing, for a full description of the Government’s requirement. The Pricing Schedule (Attachment 4) excel spreadsheet represents facilities that are the most likely to require rooftop snow removal and the estimated square footage, but this list is not all inclusive. Should the circumstance arise where snow needs to be cleared off a roof not represented on the list, a RFQ will be sent by the Contracting Officer. The BPA holder would be expected to provide a quote at the “call/order” level.

Performance shall be in accordance with the Statement of Work and established Pricing Schedule.

(x) The Period of Performance will be as follows:

Base year: 01 October 2025 - 30 September 2026 Year One: 01 October 2026 - 30 September 2027 Year Two 01 October 2027 - 30 September 2028 Year Three: 01 October 2028 - 30 September 2029 Year Four: 01 October 2029 - 30 September 2030

(xi) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the quote, the Offerors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the BPA, the contractor is required to submit a signed copy of the BPA confirming receipt of the document within three (3) business days.

2. Specific Instructions: The response shall consist of the following:

a. Part 1 – Price – Submit one (1) completed copy of the price schedule (Attachment 4).

Please fill out the green highlighted portions located on the pricing schedule. Offeror will complete the “Price Per Sq Ft” (Column D, rows 7-30, for each tab). Then the offeror will complete “Additional Fees” (Column E, rows 7-30) for any facilities that may require added effort. Please leave blank if this does not apply. Offeror must take care to only complete the areas shaded in green. The completed price schedule must be submitted with your quote.

b. Part 2 - Technical Capability - Submit one (1) copy of technical information

The offeror shall provide their technical information addressing all aspects of the SOW for rooftop snow removal services. The quote will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined and satisfied the requirements specified in the SOW. An acceptable/unacceptable rating will be given based on the extent to which the proposed approach is workable and the end results achievable. The quote will be evaluated to determine the probability of successful performance given the techniques and methods proposed by the contractor.

(xii) FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) this provision has been tailored to this procurement and is provided in full-text below:

1. The Government will award multiple BPAs resulting from this solicitation to those vendors whose quotes are deemed to be the most advantageous to the Government, price and other factors considered. This acquisition will utilize a Lowest Price Technically Acceptable (LPTA) approach IAW FAR Part 13 to make an award decision. The following factors shall be used to evaluate the quote:

a. Price - The Government will rank all quotations from lowest to highest price according to the vendors quoted prices.

(i) The Offeror’s separately priced line items or subline items may be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The Government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis. If the Government elects to perform a price realism analysis and finds a quote unrealistic, the Government may withhold award to that offeror.

b. Technical Acceptability: The Government will evaluate the technical quote for acceptability based on its completeness in addressing the requirements outlined in the SOW. Offeror’s technical approach must address all elements of the SOW to be determined “acceptable” for the technical portion. The following ratings will be used:

(i) ACCEPTABLE – Quote clearly meets the minimum requirements of the RFQ and SOW.

(ii) UNACCEPTABLE – Quote does not clearly meet the minimum requirements of the RFQ and SOW.

c. BASIS FOR AWARD: Multiple BPA(s) will be awarded to the companies with the lowest price offers who are deemed technically acceptable. Contractors shall provide estimated costs for ALL CLINS located in the pricing schedule. Failure to provide a completed price schedule or include the required technical information shall deem your quote as non-conforming to the solicitation and the quote will not be considered for award.

2. Offerors are cautioned to submit sufficient information and, in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their quotes. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a BPA without the opportunity for quote revision. The Government intends to award multiple BPAs without discussions with respective offerors, however, will reserve the right to conduct them if deemed in its best interest.

3. Proposed prices will become fixed prices for the base year upon signing of the Agreement.

Subsequent years will become fixed prices on the annual review of the BPA, wherein the Contractor will be required to review pricing and sign the Price List for the upcoming performance period. These prices are already determined to have been evaluated at time of the BPA award.

(End of Provision Addendum)

(xiii) FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (May 2024) is hereby incorporated by reference with the same force and effect as if it were given in full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) web site located at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Nov 2023) is hereby incorporated by reference with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms & Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (Jan 2025) is hereby incorporated by reference, with the same force and effect as if it were given in full text. All provisions and clauses can be found in Attachment #6

5352.201-9101 Ombudsman

As prescribed in 5301.9103 Solicitation Provision and Contract Clause, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

AFICC/KH (Chief Enlisted Manager) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 Contractor Access to Department of the Air Force Installations

As prescribed in DAFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO THE DEPARTMENT OF THE AIR FORCE INSTALLATIONS

(JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

*See Attachment VI_Clauses_FA500025Q0027

List of Attachments:

Attachment I: BPA Terms and Conditions Attachment II: SOW Rooftop Snow Removal Services Attachment III: Facility Listing Attachment IV: Pricing Schedule Attachment V: Wage Determination Attachment VI: Clauses

Please return this page completed with your quote:

Submission Expiry Date

Offers are valid for a minimum of 30 days from this solicitation’s closing date. Offerors may, at their discretion, provide additional time.

Net Terms Net 30 days is assumed unless otherwise specified.

UEI

Offerors UEI number.

Business Size Offerors business size as “small” or “large.”

Please note that the undersigned must be a signatory official for the Offeror. Signature constitutes agreement to all terms and conditions contained in this solicitation.

Name

Title

Signature

Date