Combined SynopsisSolicitation_Ti-Buffer-FY20.pdf

SP8000‐20‐R‐0007 Combined Synopsis Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Subpart 13.5, as supplemented with additional information included in this notice and file attachments. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. All offerors must be registered with the System for Award Management (SAM) to be considered for award. The web site for registration is https://www.sam.gov.

1) SP8000‐20‐R‐0007 is issued as a Request for Proposal (RFP). DLA Strategic Materials intends to make a single award under this Request for Proposal. Standard Form (SF) 1449 will be used as the award document for the contract.

2) This solicitation document incorporates clauses and provisions in effect through Federal

Acquisition Circular 2020‐08 effective 13 August 2020; (DFARS) DPN 20200605 Effective 05 Jun

2020, and Defense Logistics Acquisition Directive Revision 5, (Revised June 25, 2020 through

PROCLTR 2020‐13. This solicitation and any resultant contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The clauses and provisions referenced in this solicitation may be obtained in full text from at https://www.acquisition.gov/.

3) This acquisition is UNRESTRICTED. The applicable NAICS code is 541614 – Process, Physical

Distribution, and Logistics Consulting Services, with a size standard of $16.5, million.

4) The Government seeks the capability for defense contractors to access Titanium alloy on an expedited basis to support wartime mobilizations, military combat operations/readiness and contingency support. The accelerated release of material shall be achieved through strategic buffer(s) directly and exclusively developed, implemented, and managed by mills/producers qualified by Original Equipment Manufacturers (OEM’s) of DoD/DLA repair parts and their sub‐ tier suppliers. The Contractor shall deliver, at a minimum, the stated monthly material quantity from the buffer and use its commercial sales to offer material with the smallest minimum buy quantity (through Material Service Center type of services). See attachment B, Performance

Work Statement for additional information and specifications.

5) Duration of the contract is one (1) year base period of 12 months with two (2), option periods of

12 months each.

6) Delivery, Acceptance, and FOB point will be at Origin.

7) The provision at FAR 52.212‐1, Instructions to Offerors‐Commercial, applies to this acquisition.

8) Evaluation Procedures

A. Basis for Award

1) The Government reserves the right to eliminate from consideration for award any or all offers that do not meet the minimum requirements of the solicitation, at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the Lowest Price Technically Acceptable

(LPTA) proposal.

2) The Government intends to evaluate proposals and award a contract without discussions with offerors. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

3) The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4) An overall technical rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall technical proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall technical rating of “UNACCEPTABLE” makes the proposal ineligible for award.

B. Evaluation factors for Award

1) Technical acceptability for conformance with the Performance Work Statement

a. Technical Approach‐ General assessment of the contractor’s compliance with the Submittal requirements

b. Quality Control/ Stock Rotation Plan as outlined in the Performance Work

Statement.

c. Lead time – Contractor’s ability to successfully identify a committed maximum release time of a material buffer order‐ (submittal requirements)

2) Recent and Relevant Past Performance within the last 3 Years as outlined in paragraph

8(D) of this Combined Synopsis/Solicitation.

3) Price as outlined in paragraph C(a)8 of this Combined Synopsis/Solicitation.

C. Basis of Evaluation and Submittal Requirements for Technical Acceptability:

(a) Solicitation Submittal Requirements‐ The proposal/ offer must document;

1. Describe the solution to guarantee access to required mill product form in an expedited release to external DOD contractors and/or internal manufacturing units.

2. Outline the processes in place for managing and replenishing the buffer inventory.

3. The Offeror shall include in its offer the name of the OEM(s) that has certified its material; identify which chemistry specifications are addressed in the certification; and provide a copy of the certification from the OEM. The specifications must be from among those listed in the Performance Work Statement.

4. Identify a committed maximum release time from receipt/acceptance of an order under the material buffer and show how it differs from normal lead time extended to customers not covered under a material buffer.

5. Describe how the offeror incorporates technological advances which result in industry wide changes to specifications or production techniques for the materials included in the buffer. In addition, offeror must state in its offer that it will incorporate into the material buffer any future technological advances which result in industry wide changes to specifications or production techniques.

6. The Offeror shall state in the offer its minimum order quantity to access the Ti 6Al‐4V and Ti 5Al‐2.5Sn in the buffer and shall specify how the Offeror will work with customers to support any orders that are below the Offeror's minimum.

7. A Quality Control/ Stock Rotation Plan in accordance with the Performance Work Statement.

8. The Pricing Proposal shall provide detailed pricing information for the following:

Inventory Holding Price: Price associated with the cost for storing any material needed to support the buffer. It is anticipated that cost will include, facility space, material handling cost, preservation (if required), security provisions etc. Cost should be consistent with those used for commercial/non‐Government or in internal cost used to support storage arrangements.

Inventory Management Price: Price associated with establishing and maintaining a system to track material that will be used to meet the requirements of the buffer. Typical systems will as a minimum track location, current state/form, quantity/weight and, sales activity and stock rotation status for material designated to support the buffer. The price also covers cost associated with reporting requirements and providing oversight to ensure that prospective customers meet the requirements to use the buffer.

D. Basis of Evaluation of Recent Past Performance and Relevant Material Experience: The offeror must submit three (3) records of past performance. The degree to which Recent and Relevant

Past Performance evaluations and all other Recent and Relevant Past Performance information reviewed by the Government (e.g., CPARS, past performance recognition documents, and information obtained for any other source) reflect a trend of satisfactory performance considering:

A pattern of meeting required material specifications and

A pattern of timely delivery.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through Contract Performance Assessment Reporting System (CPARS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/ subsidiary/ affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror. Experience in providing similar product/ services under a DOD contract in the last three (3) years. At a minimum, the documentation must include the contract number, award date, delivery date(s), and quantity. Current contact information for the

Contracting Officer must also be included.

9) A completed copy of FAR 52.212‐3 Offeror Representations and Certifications‐Commercial Items shall be submitted with proposal if not available through SAM at https://www.SAM.gov.

10) The clause at FAR 52.212‐4, Contract Terms and Conditions‐Commercial Items, applies to this acquisition.

11) The clause at FAR 52.212‐5, Contract Terms and conditions Required to Implement Statutes or

Executive Orders‐Commercial Items, applies to this acquisition.

12) Please review all attachments for requirements determined necessary for this acquisition.

13) All responsible sources may submit feedback questions to be answered by the agency. All questions and concerns should be submitted by email, by Friday, August 28, 2020 no later than

4:00 pm EDT. Direct all such inquiries regarding this requirement in writing to Jennifer Phillips at jennifer.phillips@dla.mil and Mark Andrews at mark.andrews@dla.mil. Solicitation number

SP8000‐20‐R‐0007 must be included in the Subject line. TELEPHONIC REQUESTS WILL NOT BE

HONORED.

14) This Combined/Synopsis/Solicitation will be available at https://beta.sam.gov on Friday, August

21, 2020. If you intend to submit a proposal/ offer, please ensure that you provide all required submittals and complete all applicable fill‐in provisions per the Combined Synopsis/Solicitation, including signatures where applicable. Submit your proposal/ offer to SMContracting@dla.mil with solicitation number SP8000‐20‐R‐0007 in the Subject line no later than 12:00pm noon EDT

September 20, 2020.

15) A Wage Determination is not incorporated at this time because the place of performance is unknown.

ATTACHMENTS:

A. INSTRUCTIONS TO OFFERORS

B. STRATEGIC BUFFER PERFORMANCE WORK STATEMENT

C. CLIN STRUCTURE

D. CLAUSES AND PROVISIONS

E. PRICING BREAKDOWN SPREADSHEET