Combined Synopsis Solicitation - Window Tinting Official.docx

In accordance with (IAW) FAR 12.603(c)(2) – Streamlined Solicitation for Commercial Items, the following is submitted for this Request for Quotation:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation FA3016-20-U-0220, Window Tinting, is being issued as a Request for Quotation (RFQ) for the 502d Force Support Group (FSG) at Joint Base San Antonio (JBSA) Camp Bullis, Texas.

(iii) The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular FAC 2020-08, Effective 13 Aug 2020 and DFARS Publication Notice 20200605 effective 05 Jun 2020.

(iv) This requirement is a 100% small business (SB) competitive acquisition in accordance with FAR Subpart 19.502-2. Interested vendors shall refer any and all eligibility questions to their respective Business Development Specialist at their respective servicing SBA District Office. The associated NAICS is 326113; the size standard is 750 employees.

(v) See the attached Schedule of Supplies (Attachment 2) for applicable contract line items (CLINS), description of requirement, quantities, and units of measures.

(vi) See the attached Statement of Work (SOW) (Attachment 3) for further information on the requirement.

(vii) Place of Performance:

Project Sites:

Billets West (Bldgs 5300 – 5399)/Billets East (Bldgs 5200 – 5299) JBSA Camp Bullis, TX 78257

Government Point of Contact:

Mr. Timothy Szuszka Timothy.r.szuszka.civ@mail.mil 210-295-8020 4980 Wilkerson Road, Bldg 5050 JBSA Camp Bullis, TX 78257

Period of Performance: TBD. Contractor will propose completion of project on the attached Schedule of Supplies (Attachment 2).

FOB Point: Destination.

(viii) The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Reference the addenda statements below to this provision.

ADDENDUM to FAR 52.212-1 – Instructions to Offerors – Commercial Items

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard: The NAICS code is 326113, Unlaminated Plastics Film and Sheet (except Packaging) Manufacturing, which has a Small Business Size Standard of 750 employees.

(b) Submission of Quotes:

To assure timely and equitable evaluation of quotation, quoters must follow the instructions contained herein.

The quotation cover page must bear signature of acknowledgement of all amendments.

Quote must complete fill-ins in the combined synopsis/solicitation no. FA3016-20-U-0220, Attachment 1 – Applicable Clauses and Provisions, and Attachment 2 – Schedule of Supplies. Quotes must be submitted on Attachment 2 – Schedule of Supplies with acknowledgement of all amendments or on company quotation with official letterhead.

Quoters shall complete all necessary fill-ins, certifications, and provisions. Quoters shall complete only paragraph (b) of the provision FAR 52.212-3 if the quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) website at https://sam.gov/SAM/. Quoters who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their quotation.

Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the ability to provide and install the required supplies in accordance with (IAW) the attached SOW (Attachment 3). The quotation shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete quotation consists of two (2) parts:

Failure to furnish a complete quotation may result in the quotation being determined unacceptable by the Government. Response to this solicitation (including all parts) must be submitted via e-mail no later than 29 August, 2020, 3:00 PM CT.

The quotation document, must include Part I, the price quotation, and Part II, the completed technical quotation, must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Mr. Patrick A. Thielemann, Contract Specialist, patrick.thielemann@us.af.mil, (409) 234-6920

Mr. Marcus H. Mattingly, Contracting Officer, marcus.mattingly@us.af.mil, (210) 272-7186

Submit the entire quotation submittal to the office specified in this solicitation on or before the exact time specified in this combined synopsis/solicitation.

Provide one (1) electronic quotation copy. The submission shall be logically assembled. Each section shall be clearly identified.

All quotation documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-mail system experiences delays, therefore, quoters are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).

The Government will not be responsible for any failure of transmission or receipt of the quote, or any failure of the quoter to verify receipt of the emailed quote.

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial quotes, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, quoters may be required to submit other than certified cost or pricing data to support a determination of price reasonableness.

PART I, PRICE FACTOR. Quoters shall not alter the electronic version of Attachment 2 – Schedule of Supplies, other than to fill in required information as outlined below. In particular, quoters shall not delete page breaks or to alter headers/footers.

(a) Please provide the information below:

Discount terms (payment terms such as Net 30):

Company Name:

POC / address of quoter:

E-mail Address:

Telephone #:

Tax ID #:

CAGE Code:

DUNS:

Quote date:

(b) Schedule of Supplies. Complete the attached solicitation Schedule of Supplies (Attachment 2) or provide a company quotation on official letter head

(c) Provide the completed Representations/Certifications (e.g. 52.212-3, 52.204-24).

(d) Provide the acknowledgement of amendments as applicable.

PART II, TECHNICAL FACTOR. Quoters shall provide sufficient information, as required below to allow the Government to judge the quoter’s technical capability to perform the requirements of this solicitation. Quoter’s technical quotation must address the following technical evaluation factor:

Ability to Provide and Install Glazing Film: Quoters shall provide documentation demonstrating an ability to successfully provide and install the glazing film IAW the requirements outlined in the SOW (Attachment 3).

· The technical response shall clearly demonstrate the quoter’s ability to provide and install the glazing film IAW the SOW (Attachment 3).

(e) Product Samples, is deleted in its entirety.

(f) Multiple Offers, is deleted in its entirety.

(g) Late submissions, modifications, revisions, and withdrawals of quotes: IAW basic provision.

(h) Contract award (not applicable to Invitation for Bids). The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges (using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government, IAW 52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Quoter responses to the INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this RFQ.

(i) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.”

(End of Addendum to 52.212-1)

(ix) FAR 52.212-2, Evaluation - Commercial Items, and addendums apply to this acquisition.

ADDENDUM to FAR 52.212-2

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price Purchase Order for this competitive 100% Small Business (SB) supply acquisition. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your quotation, by submission of its quote, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being determined ineligible for award. It is the Government’s intent to evaluate quotations and award an order IAW FAR 13.106.

Award shall be made to the quoter who is technically acceptable, has the lowest total evaluated price (TEP), and is deemed responsible IAW FAR Part 9.

Evaluation Factors The following evaluation factors will be used to evaluate each quotation. The Government will evaluate quotations for acceptability, but will not rank the quotations by the non-price factors. If the Government receives fewer than three (3) initial quotations, all quotations will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotations, the Government will only select the three (3) lowest priced quotations and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotations for technical acceptability if it is in the Government’s best interest to do so. If additional quotations are evaluated for technical acceptability they will be selected in the order of total evaluated price. A quoter’s TEP will be determined by multiplying all unit prices by the quantities in the Schedule (Attachment 2) or company quotation on official letterhead. The Government will utilize FAR 13.106 to determine the price fair and reasonableness.

A. PART 1 – PRICE FACTOR:

Quoters whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

The contractors’ price quotation will be evaluated for award purposes, based upon the total evaluated price explained in the Evaluation Factors above.

B. PART II – TECHNICAL FACTOR:

Next, the government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The quotations shall be evaluated against the following factor:

Ability to Provide and Install Glazing Film

A quote must be rated “acceptable” in all factors in order to be eligible for award. An “unacceptable” rating in this factor will result in the overall technical quotation being rated “unacceptable” and the quotation will therefore be ineligible for award. The Government will utilize the information provided by the quoter in making a technical acceptability determination. If a quoter’s technical quotation is determined to be Technically Unacceptable, no further evaluation will be conducted. Quoters determined to be technically unacceptable may be eliminated from consideration for contract award.

The technical evaluation factors upon which a quoter’s technical quotation will be evaluated and the respective Standard of Acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical quotation.

Technical Criteria Ratings

Ability to Provide and Install Glazing Film: Quoters will be evaluated to the extent to which the quoters can provide documentation demonstrating an ability to successfully provide and install the glazing film IAW the requirements outlined in the SOW (Attachment 3).

Standard of Acceptability:

· The technical response shall clearly demonstrate the quoter’s ability to provide and install the glazing film IAW the SOW.

Definitions:

Interchanges

Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all quoters at its discretion. A competitive range determination is not required to enter into interchanges and Final Quotation Revisions will not be required.

(x) Quoter(s) is(are) required to include a completed copy of all provisions (e.g. 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.212-3, Offeror Representations and Certifications - Commercial Items, with their quotation.

(xi) The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

(xii) The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, all FAR clauses cited in the clause are applicable to the acquisition.

(xiii) Additional clauses and provisions applicable to this acquisition are found in Attachment 1, Applicable Clauses and Provisions.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating: N/A

(xv) Submit quotations no later than 29 Aug 2020 at 3:00 PM/CT. If you have any questions, please contact Patrick Thielemann at patrick.thielemann@us.af.mil or Marcus Mattingly at marcus.mattingly@us.af.mil. Submit via email to: Mr. Patrick Thielemann, patrick.thielemann@us.af.mil AND Mr. Marcus Mattingly, marcus.mattingly@us.af.mil. Late quotations will be discarded and will not be considered for award.

Please title the e-mail as follows: Company Name Quote in Response to FA3016-120-U-0220

In the body of the e-mail please include the following: number of attachments, and the title of each attachment.

The quoter shall ensure the attachments and content of each attachment attached to the e-mail match the number and contents of the attachments listed in the body of the e-mail.

If sending multiple e-mails, please identify the number of e-mails (i.e. 1 of 3, 2 of 3, 3 of 3, etc.).

The cut-off date for questions is 24 Aug 2020 at 12:00 PM/CT. Questions regarding this RFQ are to be submitted in writing and directed ONLY to the 502d Contracting Squadron personnel. Questions or interchanges with other contractors and other than contracting Government personnel may render a quotation invalid.

(xvi) For additional information regarding this solicitation, please contact the following via e-mail: patrick.thielemann@us.af.mil AND marcus.mattingly@us.af.mil.

Notice to Quoter(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

3 Attachments:

1. Applicable Clauses and Provisions

2. Schedule of Supplies

3. Statement of Work (SOW)