Combined Synopsis Solicitation - FA442724Q0153.pdf

20 August 2024

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGAR AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation - Commercial Lodging accommodations

(RFQ), FA442724Q0153

1. The 60th Contracting Squadron at Travis Air Force Base is attempting to award multiply Blanket Purchase Agreements (BPA) for non-personal commercial lodging accommodations.

for the 349th Air Mobility Wing and 23rd Combat Communications Squadron. All lodging must be within a 30-mile radius of Travis AFB.

2. General Information:

Notice Type: Combined Synopsis/Solicitation Solicitation Number:

Title:

FA442724Q0153

Hotel BPA - Commercial Lodging accommodations

Posted Date: 20 Aug 2024 RFQ Response Date: 29 Aug 2024 12:00 pm PST Set Aside: 100% Total Small Business Set-Aside NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels Point(s) of Contact: Juliet Diggs juliet.diggs.1@us.af.mil

Maekyla Rosendo maekyla_jane.rosendo.3@us.af.mil

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Additionally, the Government will utilize simplified procedures in accordance with FAR Part

13.5 Simplified Procedures for Certain Commercial for multiple award BPAs.

4. This combined synopsis/solicitation is being issued as a Request for Quotation (RFQ) with solicitation number FA442724Q0050.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 effective 22 January 2024, Defense Federal Acquisition Circular 2024221 effective 22 January 2024, and Air Force Acquisition Circular 2023-0707 effective 7 July 2023.

mailto:juliet.diggs.1@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561

6. The North American Industry Classification System (NAICS) code for this solicitation is 721110 – Hotels (except Casino Hotels) and Motels. Small Business Size Standard is $32.5 million. The awarded BPA shall have up to five (5) year period of performance (PoP) with a minimum order value of $100.00 up to the established ceiling of $500,000.00.

NOTE: The ceiling can be increased/decreased at any time by the contracting officer (CO) via a bilateral modification to meet current/future needs. Such examples of instances may include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are required.

7. Contractors shall submit a capability statement showing their aptitude/capability to meet all requirements state in the statement of work (SOW). The capability statement shall include the following:

1. Contractors Name

2. Physical Address.

3. Point of Contact to include name, phone number, and email address.

4. Verification of SAM Registration and/ Cage Numbers/Unique Entity ID.

5. Business Identification and Size

6. Capability statement showing how the Contractor can meet all requirements of this solicitation including: ability to block off rooms for reservation within the approved GSA Per Diem Rates that are Tax Exempt and comply with any stipulations stated in the

SOW.

7. Price listing for Government Room by Type, and Price (on company letter head)

8. The vendor shall confirm that they have sufficient resources to fulfill this requirement or if a financial institution will be utilized to finance this effort.

8. The provision at FAR 52.212-1, Instructions to Offeror – Commercial Products and Commercial Services (Sep 2023) and the addendum, applies to this acquisition Addendum to

FAR 52.212-1,

(b) Instructions to Offeror Commercial Items. Request for Quotation (RFQ) shall contain the following information: RFQ Number; Company Name; Address; UEI Number; Cage Code Number; Point of Contact; Telephone Number; Email Address; Tax ID number; Warranty Information; Delivery Date; Payment Terms. Offeror shall include a statement specifying the extent of agreement with the terms, conditions, and provisions included in the solicitation.

Quotes shall also contain all other documentation specified herein. The government reserves the right to evaluate the quotes and award without interchanges.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Addendum to FAR 52.212-1(h), Multiple awards. The awarded BPAs shall be made to all sum or none of the offeror(s) who provide a capability statement documenting that they can successfully meet all of the requirements above.

9. The provision at FAR 52.212-2, Evaluation - Commercial Products and Commercial Services.

(Nov 2021), applies to this acquisition. The awarded BPAs shall be made to all sum or none of the offeror(s) who provide a capability statement documenting that they can successfully meet all of the requirements above; must be within 30-mile radius of Travis AFB, must pass an in-person or virtual initial quality surveillance inspection with no discrepancies. The Government reserve the right to award to all sum or none of the vendors meeting all criteria in the solicitation.

Awarded BPAs shall incorporate all Terms and Conditions defined in the statement of need.

10. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Nov 2023), Alternate I (Oct 2014), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/ . Contact SAM at US Calls: 866-606-8220, International Calls: 1-334-206-7828, however, a DUNS number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a Duns number;

the website is http://fedgov.dnb.com/webform.

11. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Dec 2023) applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2023) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) FAR 52.223- 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023) FAR 52.232-33, Payment by Electronic Funds Transfer-system for Award Management (Oct.

2018)

13. CLAUSES/PROVISIONS BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) http://www.sam.gov/ https://www.sam.gov/portal/public/SAM/ http://fedgov.dnb.com/webform

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of Provision)

FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

14. CLAUSE/PROVISIONS by Reference:

FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Nov 2021 FAR 52.211-6, Brand Name or Equal, Aug 1999 FAR 52.242-17, Government Delay of Work, Apr 1984 FAR 52.247-34, F.O.B. Destination (Nov 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) (https://www.acquisition.gov) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) (https://www.acquisition.gov) DFARS 252.204-7006 Billing Instructions-Cost Vouchers (May 2023) https://www.acquisition.gov/ https://www.acquisition.gov/

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representation (Dec 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023) DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (Nov 2023) DFARS 252.247-7023, Transportation of Supplies by Sea (Jan 2023) DAFFARS 5352.201-9101 Ombudsman (Jul 2023) (Mrs. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256- 6668, email:

susan.madison@us.af.mil)

15. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

16. Offerors shall provide quotes no later than 29 Aug 2024 at 12:00pm PST to the 60th Contracting Office at the address below or via email:

Contract Specialist Ms. Juliet Diggs juliet.diggs.1@us.af.mil Contracting Officer Maekayla Rosendo maekayla_jane.rosendo.3@us.af.mil

If there are any questions on this combined synopsis/solicitation, please contact the individuals below:

Ms. Juliet Diggs Contract Specialist Email juliet.diggs.1@us.af.mil

Ms. Maekayla Rosendo Contracting Officer Email roberto.escobedo.1@us.af.mil mailto:susan.madison@us.af.mil mailto:maekayla_jane.rosendo.3@us.af.mil mailto:roberto.escobedo.1@us.af.mil