Combined Synopsis Solicitation 6913G622Q3322142.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G622Q3322142 is issued as a Request for Quotation (RFQ).

This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and incorporated provisions are those in effect through 2023-01, effective 12/01/2022. The NAICS Code is 721110; the Small Business size standard is $40 million.

The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center) Cambridge, MA, 02142 in support of the US DOT Federal Highway Administration, intends to solicit and award a firm fixed price (FFP) purchase order. This RFQ is expected to result in a single purchase order award, subject to receipt of an acceptable proposal. Vendor’s price quotation shall include a firm fixed price.

The Volpe Center has a requirement to single room/unit lodging accommodations for up to two room blocks, during two separate time frames. The first room block is for up to ten (10) individuals and the second room block is for up to twenty-two (22) individuals. All rooms shall be at the same premises and shall be no more than 0.75 mile walking distance from 55 Broadway, Cambridge, MA, 02142. The rooms are required to be furnished with kitchen amenities at a minimum that include: a refrigerator, microwave oven, cook top stove /conventional oven, dishwasher, microwave oven, pots & pans, utensils, serving dishes, and silverware. Internet services shall be included as part of the room rate. Volpe is seeking the services of a contractor to provide lodging requirement in accordance with the attached Performance Work Statement (PWS).

The required Period of Performance is 26 April 2023 through 28 May 2023 with Option Periods that extend through 26 August 2023, if exercised.

Attachments:

1. Request for Quote (RFQ)

2. Performance Work Statement (PWS)

3. Wage Determination – Service Contract Act- (SCA) No. 2015-4047

4. Lodging Requirement Checklist

CLAUSES

This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein. The FAR provisions and clauses cited in this notice can be viewed at https://www.acquisition.gov/

52.202-1 Definitions https://www.acquisition.gov/

52.203-3 Gratuities 52.203-5 Covenant Against Contingent Fees 52.203-6 Restrictions on Subcontractor Sales to the Government 52.203-7 Anti-Kickback Procedures 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of

Whistleblower Rights 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

52.204-26 Covered Telecommunications Equipment or Services Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation--Commercial Items 52.212-3 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-14 Limitations on Subcontracting 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple

Year and Option Contracts) 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-6 Drug-Free Workplace 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications 52.232-1 Payments 52.232-8 Discounts for Prompt Payment 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.246-4 Inspection of Services—Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 1252.201-70 Contracting Officer's Representative 1252.222-72 Contractor Cooperation in Equal Employment Opportunity and Anti-Harassment Investigations 1252.223-73 Seat Belt Use Policies and Programs 1252.232-70 Electronic Submission of Payment Requests 1252.239-72 Compliance with Safeguarding DOT Sensitive Data Controls 1252.239-74 Safeguarding DOT Sensitive Data and Cyber Incident Reporting 1252.239-92 Information and Communication Technology Accessibility Notice 1252.239-93 Information and Communication Technology Accessibility

All Vendors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. A vendor shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through http://www.sam.gov. If the vendor has not completed the annual representations and certifications electronically, the vendor shall complete only paragraphs (c) through (v)) of this provision. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

In addition to FAR 52.212-1, Instructions to Offerors--Commercial Items and any other instructions contained elsewhere in this solicitation, the following information is provided:

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factor and elements of evaluation factor.

Failure to meet a requirement may result in an offer being ineligible for award. If the Vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the Vendor shall clearly identify where it is addressed in its submission and provide a complete explanation of why the exception was taken, what benefit (if any) accrues to the Government, and its impact (if any) on the performance, schedule, cost and specific requirements of the solicitation. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.

CONTENT OF QUOTE

Vendors’ quotes shall comply with the requirements outlined below and incorporated herein.

1. Completed and Signed RFQ Sheet, Attachment 1.

2. Completed Attachment 4.

3. Signed Copies Acknowledging Amendments, if applicable

4. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/

5. A point of contact, name, email address, phone/FAX number, CAGE Code

6. Representations and Certifications completed by the vendor in accordance with instructions

Contained elsewhere in this solicitation. Note, if the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-8, then the vendor need not submit the hardcopy Representations and Certifications.

7. Technical Acceptability Submission as noted below.

Factor 1, Technical Acceptability Submission. Vendors shall demonstrate their Technical Acceptability by providing the information required under the following elements: (i) Technical Capability, (ii) Adherence to Schedule and (iii) Past Performance

(i) Technical Capability: Vendors shall provide the following:

a. Capability of meeting all requirements of the PWS for up to the required number of rooms located in one singular facility. Detailed room description and amenities. This can be either written or be in the form of a brochure/pamphlet. Electronic format (PDF) is acceptable.

b. Capability of the facility meeting the walking distance requirement of 0.75 mile from 55 Broadway, Cambridge, MA

c. Capability to provide a tour of the proposed facility to a representative of Volpe Center prior to the issuance of an award to verify walking distance and accommodations.

d. Completed Attachment 4- Lodging Requirement Checklist

(ii) Adherence to Schedule: Potential vendors in their submissions shall identify their capability to meet the period of performance.

(iii) Past Performance: Past performance information described herein is required for the Vendor and all subcontractors, teaming/joint venture partners, and affiliates that are proposed to perform on the contract. The Vendor shall provide information on at least two (2) and no more than three (3) previous contracts whose effort was relevant to the effort required by this RFQ. Information shall http://www.sam.gov/ be recent, as in completed contract work in the last five (5) years. In the description of work, Vendors should provide a detailed explanation demonstrating the similarity of the contracts in terms of scope (providing lodging accommodations), complexity (number of rooms provided) and magnitude (period of time equal to six (6) weeks or longer), to the requirements of the RFQ for purposes of the relevancy.

Factor 2, Price. Vendors shall provide total price and daily rate for each line item on Attachment 1.

Pricing shall include all operation and support. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

EVALUATION

Addenda To FAR 52.212-2 Evaluation--Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the Lowest Priced Technically Acceptable offer (LPTA).

The factors and associated elements have been chosen to support meaningful discrimination between and among competing proposals. As demonstrated in their submissions, prospective Vendors shall be evaluated in terms of their ability to meet or exceed the program’s requirements stated in the PWS.

The Vendor’s quotation shall demonstrate a clear understanding of the nature and scope of the work specified in the PWS. Failure to provide a complete quotation shall reflect a lack of capability to perform the work requirements and may result in a determination that the Vendor’s quotation is unacceptable. Quotations received for less than the entire requirement will not be eligible for award.

(1) TECHNICAL ACCEPTABILITY

Quotations submitted by each vendor will be evaluated in accordance with the specifications and determined to be either acceptable or unacceptable. The Technical Acceptability factor will be rated at the Factor level using the adjectival definitions below. The individual elements will not be rated, but the Government’s evaluation of the elements, individually or collectively, will affect whether a quotation is rated Acceptable or Unacceptable.

• Technical Capability is a Technical Acceptability element. Please provide documentation demonstrating your capabilities in fulfilling the PWS as outlined above under Factor 1, Technical Acceptability Submission. Please provide completed Attachment 4- Lodging Requirement Checklist.

The Volpe Center may request a site visit after the receipt of a quotation. The vendor shall be able to provide a tour of the proposed facility to a representative of Volpe Center prior to the issuance of an award to verify walking distance and accommodations.

• Adherence to Schedule is a Technical Acceptability element. Potential vendors in their submissions shall identify their capability to meet the periods of performance.

• Past Performance is a Technical Acceptability element. The Government will evaluate the recent and relevant Past Performance of Vendors and any proposed subcontractors, teaming/joint venture partners or affiliates (hereafter, contractor or Vendor) to determine how well the contractor performed on the referenced contracts and to assess the Vendor’s probability of performing the solicitation’s requirements. The Government will use information that is recent and relevant to determine how well the contractor performed on the referenced contracts

• Recency: To be recent, the effort must have been performed during the past five (5) years from the date of issuance of this solicitation. Information that fails to meet this condition will not be evaluated.

• Relevancy: To be relevant, the effort must be similar in scope, magnitude and complexity to the services being procured under this solicitation.

NOTE: In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Vendor may not be evaluated favorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Vendor shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Vendors are advised that the Government may consider past performance information obtained from sources other than those identified by the Vendor, including Federal, State and local Government agencies, better business bureaus, published media and electronic databases including, but not limited to, Contractor Performance Assessment Reporting System (CPARS). The Government may research Vendor performance on any Federal, State, local and commercial procurement that is known to the Government, but not included on a submitted reference.

Technical Evaluation Ratings:

Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined "Unacceptable", it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as "Unacceptable” and will no longer be considered for further competition or award.

(2) PRICE

The Government shall issue a purchase order resulting from this RFQ to the responsible quoter whose quote, conforming to the RFQ, represents the lowest-priced-technically-acceptable (LPTA) quote inclusive of option. Price Quotes shall be held firm for ninety (90) days.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, or price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

METHOD OF PROPOSAL SUBMISSION:

All quotes must be sent via email to kayla.kuta@dot.gov. Quotes shall include delivered price(s), a point of contact, name and phone number, CAGE Code, business size under NAICS Code 721110, and payment terms. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

Important Notes:

• Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

• Please review all specifications carefully, and make note of the specific accommodation requirements.

• Please also note payment terms and the primary point of contact in the quotation.

• Initial submissions and any modifications thereto are to be submitted to the Contracting Office on or before the closing date and time of this posting.

• Deadline for receipt of submissions is February 17, 2022 at 4:00 PM EST.

No telephone requests will be honored. The Government will not pay for any information received. The Government intends to award a firm fixed price purchase order as a result of this solicitation. This RFQ is expected to result in a single purchase order award, subject to receipt of an acceptable proposal.

*****End of Combined Synopsis/Solicitation****** mailto:kayla.kuta@dot.gov