Colorado_Transformer-21;_Secondary_Bushing_Repair.pdf

UTILITIES DEPARTMENT

REQUEST FOR QUOTES (MINOR PUBLIC WORKS) (BID )# RFQ197538

COLORADO TRANSFORMER-21; SECONDARY BUSHING REPAIR

BID DUE DATE: Wednesday, September 23, 2026 BEFORE 3:00 pm

TABLE OF CONTENTS

Section 1 Request for Quotes Summary

Section 2 Instruction to Bidders

Section 3 Specifications/Scope of Work

Section 4 Bid Form

Section 5 Bidder's Questionnaire

Attachments:

A - Minor Public Works Template 20260917FINAL

B - Insurance Requirements

C - References_and_Resources_Form (2)

D - Subcontractor_Listing_Form (5)

E - Bid_Bond_Form_

F - Transformer CO 20-21 factory drawings

G - Colorado Transformer 21 Regasket SOW_6-3-2026

H - Satellite View_Colorado Substation, 1082 Colorado Avenue, Palo Alto CA, 94303

Request for Quotes (RFQ) #RFQ197538 2 Colorado Transformer-21; Secondary Bushing Repair

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1. REQUEST FOR QUOTES SUMMARY

1.1. Quote Submittal Information

Bids shall be submitted electronically through the City’s OpenGov portal at:

https://procurement.opengov.com/portal/palo-alto-ca

RFQ Date: August 21, 2026

Pre-Bid Conference (Non-Mandatory): September 9, 2026, 11:00am

1082 Colorado Ave, Palo Alto, CA, 94303

Question Submission Deadline: September 10, 2026, 1:00pm

Quote Submission Deadline: September 23, 2026, 3:00pm

1.2. Addenda/Clarifications/Questions

Should discrepancies be found in this RFQ or should there be a need to clarify this RFQ, Questions/Clarifications must be received by no later than 1:00 pm on Thursday, September 10, 2026.

Correspondence shall be communicated through the City’s OpenGov portal within the Q&A tab.

Responses from the City will be communicated through the City’s OpenGov portal to all recipients of this

RFQ via addendum. Inquiries received after the date and time stated may not be accepted. All addenda shall become part of this RFQ and acknowledged through the City’s OpenGov portal. The City shall not be responsible for nor be bound by any oral instructions, interpretations or explanations issued by the

City or its representatives.

“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section

10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

Please note: If the City is unable to confirm that the bidder/contractor’s DIR registration is current, the

City may disqualify the bidder in accordance with applicable law including but not limited to Labor Code section 1725.5.

1.3. Verification of Contractor's License

The City will verify the status of the contractor’s license by checking the Contractor’ State License Board

(www.cslb.ca.gov). The contractor's license and business must match. This verification includes information on any outstanding Board disciplinary action pending against the contractor.

https://procurement.opengov.com/portal/palo-alto-ca https://www.cslb.ca.gov/

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1.4. Pre-Bid Conference

A non-mandatory Pre-Bid Conference is scheduled. The Conference shall begin promptly at 11:00 am on

Wednesday, September 9, 2026 and shall be held at 1082 Colorado Ave, Palo Alto, CA, 94303. All prospective Bidders are strongly encouraged to attend.

2. INSTRUCTION TO BIDDERS

The below Instructions to Bidders includes requirements for submitting a Bid for this request for quotes.

2.1. Submittal

Quotes shall be submitted through the City’s electronic procurement system. A Quote which is attempted to be delivered or which is received after the stated time shall be deemed non-responsive and rejected. The Bidder shall have the sole and exclusive responsibility for ensuring that a quote is received by the time stated herein. Any Quote that is incomplete, unclear, or that fails to fully comply with the applicable requirements set forth herein, including, but not limited to, use of the forms provided by the City, may be rejected as nonresponsive.

2.2. Responsibility of Bidder

A Quote shall be submitted at the sole cost and expense of the Bidder and, in submitting such quote to the City, the Bidder waives any claim or demand against the City which the Bidder may have for any direct or indirect cost or expense of preparing and submitting such Quote.

2.3. Bid Submittals

Bid Form and Bidder’s Documents: Bids must be submitted though the City’s OpenGov portal. Bidder must complete all required items in full and provide signed versions of any documents required in this

RFQ (collectively, the “Bidder’s Documents”). The Bidder will ensure that the information the Bidder inputs into the electronic procurement system matches the information on the Bidder’s Documents it uploads to the electronic procurement system. Any conflict or discrepancy will be resolved as provided in below in "Requirements and Order of Precedence", below, of this Section ("Bid Submittals").

Bidder’s Questionnaire: Each Bid must be accompanied by a completed Bidder’s Questionnaire as provided in this RFQ. Submission of a Bidder’s Questionnaire containing false or incomplete information may be grounds for rejection of the Bid as non-responsive and/or disqualification of the Bidder as not responsible.

Requirements and Order of Precedence: In the event of any conflict or discrepancy between any requirements provided in this RFQ (including but not limited to bid submittal requirements) and any requirements that may be stated in the City’s electronic procurement system, the requirements of this

RFQ will control. In the event of any conflict or discrepancy between information included on (or omitted from) the Bid Form or Bidder’s Documents uploaded to the City’s electronic procurement system and any information inputted into the City’s electronic procurement system, the information included on (or omitted from) the uploaded information or Bidder’s Documents will control. For clarity, the Bidder’s Documents uploaded into the electronic procurement system constitute a Bidder’s Bid, Request for Quotes (RFQ) #RFQ197538 5 whereas the information a Bidder inputs into the electronic procurement system is for administrative convenience and will not control over the uploaded Bidder’s Documents in event of a conflict or discrepancy.

2.4. Bid Authorization

Any person logging into the electronic procurement system to submit a Bid or any other electronic document required by the City must be authorized by the company or entity being represented, either in a personal or representative capacity, to access and submit such bid documents. If the person does business under his or her own name, that person shall login under his or her own login as authorized by the City’s OpenGov portal. If the person does business under a fictitious business name, that person shall login under his or her own login as authorized by the City's OpenGov portal. If the person logins for and on behalf of a partnership, the person shall do so with his or her authority to sign/login under his or her own login as authorized by the OpenGov.

2.5. Withdrawal of Bid

Prior to the date and time set for the opening of Bids, a Bidder who has submitted a bid and accepted the terms and conditions in the City’s electronic procurement system, may withdraw its bid by selecting

“Unsubmit Bid” at any time before the deadline for the receipt of Bids as specified in the RFQ Summary.

No Bidder may withdraw its Bid for a period of ninety (90) days after the date set for the opening of, subject to applicable California Law and Palo Alto Municipal Code Section 2.30.460(c), whichever occurs first.

2.6. Request(s) for Clarification

Any Bidder may submit a Question or Inquiry to the Question & Answer section of this RFQ for the clarification of any aspect of the Specifications or any other related information, or part thereof, which is a part of the RFQ. Such request shall be submitted electronically via the City’s electronic procurement system Q&A function. Such requests shall be submitted before 1:00 pm on Thursday, September 10, 2026. All responses will be made available on the City's OpenGov portal at least three (3) Business Days prior to the opening of Quotes. The City reserves the right to issue an addendum or addenda per the

"Addenda" Section of the Instructions to Bidders of the RFQ.

2.7. Addenda

The City reserves the right to issue a written Addendum or Addenda to the electronic solicitation prior to the bid closing date and time. During the Bid process there may be changes to the Contract

Documents, which would require an issuance of an addendum or Addenda. City disclaims any and all liability for loss, or damage to any Bidder who does not receive any addendum issued by City in connection with this RFQ. Any Bidder by submitting a Bid waives any and all claims and demands Bidder may have against City on account of the failure of delivery of any such Addendum to Bidder. Any and all

Addenda issued by City shall be deemed included in this RFQ, and the provisions and instructions therein contained shall be incorporated into any Bid submitted by Bidder.

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2.8. Specifications

The specifications included have been prepared to describe the standard quality, and other characteristics needed to meet City requirements. The City has standardized its requirements for

Removal and replacement of gaskets on the three (3) LV and one (1) XO secondary bushings of

Transformer 21 at the Colorado Substation. and will not accept alternate quotation of a designed material, product, thing, service, “or equal other that specified in the "Specifications/Scope of Work"

Section of this RFQ.

2.9. Prevailing Wages

This Project is subject to prevailing wages and related requirements as a “public works” under

California Labor Code Sections 1720 et seq. and related regulations. Contractor is required to pay general prevailing wages as defined in California Labor Code Section 1773.1 and Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Pursuant to

Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the contract for this Project from the State of California Department of Industrial

Relations (“DIR”). Copies of these rates may be obtained at the City’s Purchasing Department office. The general prevailing wage rates are also available at the DIR, Division of Labor Statistics and Research, website (see e.g. http://www.dir.ca.gov/DLSR/PWD/index.htm) as amended from time to time.

Contractor shall post a copy of the general prevailing wage rates at all Project job sites and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with all applicable provisions of

Division 2, Part 7, Chapter 1 of the California Labor Code (Labor Code Section 1720 et seq.), including, but not limited to, Sections 1720, 1725.5, 1771, 1771.1, 1771.4, 1773.2, 1774, 1775, 1776, 1777.5, 1782, 1810, 1813 and 1815, and all applicable implementing regulations, including but not limited to

Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq. (8 CCR Section 16000 et seq.), as amended from time to time.

2.10. DIR Registration and Other Requirements

General Notice to Contractor

City requires Contractor and its Subcontractors to comply with all applicable requirements of the

California Labor Code including but not limited to Labor Code Sections 1720 through 1861, and all applicable related regulations, including but not limited to Subchapter 3, Title 8 of the California Code of

Regulations Section 16000 et seq., as amended from time to time. Additional information regarding public works and prevailing wage requirements is available on the DIR website (see e.g.

http://www.dir.ca.gov) as amended from time to time.

Labor Code Section 1771.1(a)

City provides notice to Contractor of the requirements of California Labor Code section 1771.1(a), which reads:

“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public http://www.dir.ca.gov/DLSR/PWD/index.htm) http://www.dir.ca.gov/

Request for Quotes (RFQ) #RFQ197538 7 work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contactor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

DIR Registration Required

City will not accept a bid proposal from or enter into this Construction Contract with Contractor without proof that Contractor and its Subcontractors are registered with the California Department of Industrial

Relations (“DIR”) to perform public work, subject to limited exceptions.

Posting of Job Site Notices; Compliance Monitoring

City gives notice to Contractor and its Subcontractors that Contractor is required to post all job site notices prescribed by law or regulation and Contractor is subject to compliance monitoring and enforcement by DIR.

2.11. Certified Payroll

Contractor shall furnish certified payroll records directly to the Labor Commissioner (DIR) in accordance with Subchapter 3, Title 8 of the California Code of Regulations Section 16461 (8 CCR Section 16461).

City requires Contractor and its Subcontractors to comply with the requirements of Labor Code section

1776, including but not limited to:

i. Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by, respectively, Contractor and its Subcontractors, in connection with the Project.

ii. The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of

Contractor and its Subcontractors, respectively.

iii. At the request of City, acting by its Project Manager, Contractor and its

Subcontractors shall make the certified payroll records available for inspection or furnished upon request to the City’s Project Manager within ten (10) days of receipt of City’s request.

iv. If the certified payroll records are not provided as required within the 10-day period, then Contractor and its Subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and

City shall withhold the sum total of penalties from the progress payment(s) then due and payable to Contractor. This provision supplements the provisions of Section 15 hereof.

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v. Inform the City’s Project Manager of the location of Contractor’s and its

Subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to the City’s Project

Manager within five (5) business days of any change of location of those payroll records.

2.12. Employment of Apprentices

Contractor shall comply with the statutory requirements regarding employment of apprentices including without limitation Labor Code Section 1777.5. The statutory provisions will be enforced for penalties for failure to pay prevailing wages and for failure to comply with wage and hour laws.

2.13. Opening of Bids

Electronic Opening

All Bidders and members of the public may view bid results in the electronic procurement system after bid closing. The City reserves the right to change the originally scheduled Bid date and time to a later date and time by issuing an electronic Addendum to that effect. Any and all Quotes received by the City on or before the deadline shall be accepted by the electronic procurement system on the date scheduled for the due date.

2.14. Contract Award

Subject to the conditions of this RFQ, the City will award the contract, if an award is made, to the lowest responsive and responsible Bidder. In determining whether the Bidder is responsible, the City will use the criteria set forth in Palo Alto Municipal Code Section 2.30.440, as set forth below:

1. To have demonstrated the attribute of trustworthiness, and to have the quality, fitness, capacity, experience, and skill to satisfactorily perform the work, or provide the goods and/or services called for in the request for quotes;

2. To have the ability to perform the contract within the time specified;

3. To have the equipment, facilities and resources of such capacity and location to enable the bidder to perform the contract;

4. To have the ability to provide, as required, future maintenance, repair, parts and service for the use of goods purchased;

5. To have a record of satisfactory or better performance under prior contracts with the city or others; and

6. To have complied with applicable laws, regulations, policies (including city policies), guidelines and orders governing prior or existing contracts performed by the bidder.

2.15. Determination of Lowest Bid

The lowest bid shall be the lowest total of the bid prices quoted on the Bid Schedule. This total is being used for the purpose of determining the lowest bid.

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The lowest bid shall be the lowest Base Bid (Table A).

2.16. Waiver of Minor Irregularities

The City may exercise its discretion to waive minor irregularities, defects or informalities in the

Bids/Quotes, so long as the waiver would not affect the amount of the Bid or give the Bidder an advantage over others.

2.17. Bid Discrepancies

In the case of a discrepancy between a written amount and the corresponding figures, the written amount shall govern. In the case of a discrepancy between an item price and the corresponding unit price multiplied by the corresponding estimated quantity, the unit price multiplied by the estimated quantity shall govern. In the case of discrepancy between the actual arithmetic total of all items and the total stated by the Bidder, the actual arithmetic total shall govern.

2.18. Award of Contract and Rejection of Bids

Decision to Award

A contract may be awarded to the lowest responsible bidder. The City reserves the right to award more than one Contract with respect to the RFQ.

Decision to Reject

The City reserves the unfettered right to reject all Quotations for any reason or for no reason, to re-advertise an RFQ, or to cancel an RFQ. The City reserves the right to reject as non-responsive any

Quotation which is incomplete, modified, unsigned, or illegible or which is not otherwise submitted in accordance with the requirements of this RFQ.

2.19. Certification of Nondiscrimination

By submitting a quotation, the Bidder certifies that: in the performance of the Contract, if awarded, it shall not discriminate in the employment of any person due to the race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person;

and further certifies that it is in compliance with all Federal, State and local laws, regulations, rules, directives and executive orders regarding nondiscrimination in employment.

2.20. Exceptions

To the specifications, scope of work, General Services Agreement or requirements issued must be itemized and justified in writing and included with proposals or quotations submitted.

2.21. Performance, Payment Surety Bonds

Within ten (10) business days of issuance of the Notice of Award, the selected Bidder shall furnish City a

Performance Surety Bond, and Payment Surety Bond. Both bonds shall be in the amount of 100% of the

Contract Sum, and in accordance with requirements contained in the General Conditions of this RFQ.

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2.22. Liquidated Damages

Pursuant to Public Contract Code Section 7203, if Contractor fails to achieve Final Completion of the entire Work within the Contract Time, including any approved extensions thereto, City may assess liquidated damages on a daily basis for each day of Unexcused Delay in achieving Final Completion, based on the amount of five hundred dollars ($500) per day, or as otherwise specified in the Special

Provisions. Liquidated damages may also be separately assessed for failure to meet milestones specified elsewhere in the Contract Documents, regardless of impact on the time for achieving Final Completion.

The assessment of liquidated damages is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer by delay in completion of the Work. The City is entitled to setoff the amount of liquidated damages assessed against any payments otherwise due to Contractor, including, but not limited to, setoff against release of retention. If the total amount of liquidated damages assessed exceeds the amount of unreleased retention, City is entitled to recover the balance from Contractor or its sureties. Occupancy or use of the Project in whole or in part prior to Final

Completion, shall not operate as a waiver of City’s right to assess liquidated damages.

2.23. Insurance Requirements

The Bidder awarded the Contract must, for the term of the Contract obtain and maintain insurance with the coverage specified the attachment regarding Insurance Requirements , provided by companies with

AM Best’s key rating of A-:VII, or higher, which are licensed or authorized to transact insurance business in the state of California.

3. SPECIFICATIONS/SCOPE OF WORK

3.1. Statement of Work Colorado Transformer 21 Re-Gasket

1. Introduction

The City of Palo Alto Utilities Department requires a qualified contractor to perform the removal and replacement of gaskets on the three (3) LV and one (1) XO secondary bushings of Transformer 21 at the Colorado Substation. The selected contractor shall furnish all labor, supervision, tools, equipment, materials, oil processing equipment, oil storage tanker with containment berm, testing instruments, safety equipment, transportation, hauling, disposal, and incidentals necessary to complete secondary bushing re-gasketing work on Transformer 21 at Colorado Substation.

The work generally consists of pre-testing, partial draining and storage of non-PCB mineral oil, gasket replacement at the bushing flanges and any disturbed manways, pressure testing, oil processing and refill, post-testing, demobilization, and delivery of test and service documentation. The Transformer is an RTE-ASEA 10MVA, 60KV-12470/7200V, Year of manufacture 1976.

2. Objective

The objective of this contract is to stop oil leakage and restore the integrity and service readiness of Transformer 21 at Colorado Substation in coordination with the City’s designated project manager.

The contractor shall perform the work in a safe, professional, and workmanlike manner and complete the re-gasketing in accordance with the approved scope, project schedule, applicable safety requirements, manufacturer recommendations, and accepted industry standards for utility transformer maintenance and testing.

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Core Scope Elements

• Perform pre-maintenance electrical and oil testing on Transformer 21.

• Partially drain and store oil, ensuring windings remain fully submerged. Backfill headspace with dry air and maintain continuous dry air supply. Perform air quality monitoring to ensure safe oxygen levels during work.

• Remove and re-gasket three LV bushings and one XO bushing,

• Clean flange surfaces and replace gaskets on disturbed manways or access covers.

• Pressure test the repaired interfaces and process/refill the transformer oil.

• Perform post-maintenance testing and provide test reports, oil results, and service documentation.

3. General Work Scope

Prior to commencement of field work, the contractor shall coordinate with the City to verify equipment identification, access route, staging area, outage conditions, work area constraints, and the proposed construction sequence. The contractor shall review visible site conditions and identify any access limitations, obstructions, or conflicts that may affect the work.

Upon authorization to proceed, the contractor shall provide a complete Transformer 21 secondary bushing re-gasketing service, including pre-testing, oil handling, dry-air support, confined-space entry support, removal and reinstallation of the identified bushings, gasket replacement, pressure testing, oil processing, post-testing, cleanup, demobilization, and closeout documentation.

The contractor shall plan and sequence the work to minimize disruption to utility operations, maintain safe conditions at all times, protect existing facilities from damage, and coordinate with the City for all outage and return-to-service activities.

Work will be conducted within an energized substation. Transformers will be de-energized individually, one at a time, as required to perform the work. The contractor shall be responsible for ensuring that a qualified individual is in charge of the work and that all employees are provided with and wear appropriate fire-resistant (FR) clothing with a minimum required rating of 8 cal/cm2

4. Requirements and Deliverables

A. Pre-Construction Coordination

• Coordinate a pre-job site visit and planning /outage coordination meeting with the City project manager.

• Verify transformer information, access conditions, staging area, and oil handling setup requirements.

• Confirm the proposed work sequence, anticipated duration, outage needs, staging approach, and equipment delivery plan.

• Identify constructability issues, including access constraints, visible obstructions, site safety considerations, or field conditions that may affect performance.

• Submit product data or cut sheets for gasket materials, oil processing equipment, and test equipment if requested by the City.

• Provide a proposed work schedule prior to mobilization.

B. Work Performance

Pre-Testing

• Provide all labor, supervision, tools, equipment, materials, hauling, and incidentals necessary to complete the work, including the oil processing unit, oil storage tanker with containment berm, portable restroom, diesel fuel for generator, oil sampling supplies, gasket materials, test equipment, safety equipment, confined-space entry support, and required PPE.

• Transformer turns ratio (TTR) test.

• Core and winding insulation resistance test.

• Bushing and winding power factor and capacitance test.

• Winding resistance with the as-found HV DETC position and LV tap in neutral.

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• Perform oil quality testing on the main tank and tap changer oil, as applicable, including moisture content, dielectric breakdown in accordance with ASTM D1816-2, and with power factor at 100°C.

Scope

• Partially drain non-PCB mineral oil from the main tank, estimated at approximately 750 to 1,000 gallons, to a level below the side-mounted LV bushing compartment while ensuring the windings remain fully submerged, and store the oil in a contractor-provided tanker and maintain required containment and spill protection throughout the execution of the project.

• Backfill the transformer headspace with dry air, maintain a continuous dry-air supply, and perform air quality monitoring to verify safe oxygen levels during the work.

• Complete confined-space entry procedures and documentation required for internal access to the transformer.

• Remove three LV bushings and one XO bushing, clean flange surfaces, install new gaskets, reinstall the bushings, and properly seal all interfaces.

• Replace gaskets on any disturbed manways or access covers used during the maintenance work.

• Perform pressure testing to verify the integrity of the repair and confirm the absence of leaks.

Oil Processing and Refill

• Filter the oil from the storage tanker (Provided by contractor) and process the oil using vacuum dehydration and filtration to achieve acceptable moisture content and dielectric strength and refill the transformer.

• Circulate oil as required to ensure uniform quality throughout the main tank and LTC compartments, and perform final oil sampling and testing to confirm compliance with applicable standards.

Post-Testing

• Perform post-maintenance testing, including TTR, winding resistance, insulation resistance, and power factor and capacitance as applicable, and compare results to pre-test values to confirm no adverse changes.

• Remove temporary equipment, work zone protections, and contractor-generated materials from the site, and demobilize from the substation upon completion of the work.

• Participate in a final inspection with the City and correct punch-list items related to the contractor’s work.

C. Closeout Deliverables

• Written notice that the work is complete and ready for final inspection.

• Participate in final inspection with the City, address contractor-related punch-list items, demobilize from the site, and submit required service documentation.

• Final site cleanup and removal of contractor-generated waste, temporary equipment, and surplus materials.

• Pre-maintenance and post-maintenance electrical test reports.

• Oil sampling and analysis results, including oil processing records.

• Air Quality and humidly reports.

• Pictures of work and inside of tank for documentation of condition.

• Service documentation identifying maintenance performed, gasketed locations, leak-check results, the as-left tap position, and a final invoice identifying the project and work performed.

5. Project Delivery Schedule

This work is required as soon as practicable during Fiscal Year 2026–2027. This work shall be scheduled during a City-approved outage window, to be arranged with contractor in advance. Prior to mobilization, the contractor shall submit a proposed work schedule showing anticipated start date, duration, major activities, and substantial completion date.

The contractor shall promptly notify the City project manager of any condition that may delay performance or affect the agreed schedule.

6. Contractor’s Place of Performance

The work shall be performed at Colorado Substation within the City of Palo Alto Utilities service area.

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7. Contractor’s Quality Assurance and Monitoring of Work Deliverables and Interim Products

The contractor shall perform all work in a neat, safe, and workmanlike manner consistent with applicable laws, CAL/OSHA requirements, confined-space entry requirements, manufacturer recommendations, and accepted industry standards for utility transformer maintenance, oil processing, and electrical testing.

The contractor shall maintain regular communication with the City’s designated project manager regarding project status, schedule, field conditions, issues, and completion of deliverables. Work that does not conform to the approved scope or quality requirements shall be corrected by the contractor at no additional cost to the City unless the City has approved a change in writing.

8. Project-Related, Utility-Furnished Information and Documents Sharing

The City will designate a project manager for this work and will provide available project information necessary for performance of the scope, including site access coordination, outage coordination, work area limits, and operational constraints applicable to the substation.

The contractor shall obtain the City project manager’s approval before implementing any substantive deviation from the approved scope, schedule, work sequence, or materials used for the repair.

9. Project Management and Contract Administration

The City will designate a project manager to administer the contract. All project communications affecting scope, schedule, access, safety, outage coordination, or field conditions shall be directed through the City project manager.

The contractor shall not perform extra work outside the approved scope without prior written authorization from the City. Contract modifications and change orders, if required, shall be issued by the City’s authorized representative.

10. Basis of Payment

The contract shall be administered on a fixed-price basis for the work described in this Statement of Work unless otherwise specified in the executed agreement.

The contractor’s compensation shall include all labor, materials, supervision, testing, oil handling and processing, temporary facilities, containment, equipment, mobilization, demobilization, hauling, disposal, cleanup, overhead, and incidentals required to complete the work in accordance with this Statement of Work.

11. City Responsibilities

• Designate a project manager.

• Provide site access consistent with utility operational and safety requirements.

• Coordinate switching or outage activities necessary for the work and disconnect, de-energize, isolate, and ground required equipment to establish a safe work area.

• Confirm transformer identification, work limits, and site-specific operational or safety restrictions applicable to work at the substation.

• Provide available record information regarding the transformers and associated facilities in the work area, if available.

• Perform final inspection of the completed work and remove grounds when the equipment is ready for return to service.

• Re-energize equipment following completion of the work and City acceptance.

12. Assumptions and Exclusions

Unless specifically authorized in writing by the City, beyond gasket replacement at the specified bushings and disturbed access points;, the base scope does not include major internal transformer components, PCB abatement or disposal;

repairs arising from concealed damage or previously unknown equipment defects; permit fees or engineering calculations not otherwise required by the City; or extended standby time caused by conditions outside the contractor’s control.

Any concealed condition, field conflict, or materially changed equipment condition that affects the contractor’s ability to perform the work as scoped shall be promptly reported to the City project manager for direction before the affected work proceeds.

13. Contractor Qualifications

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The contractor shall maintain all licenses, registrations, and insurance required under California law and for work at a City utility facility, including a valid State of California Contractor’s License and DIR registration requirements.

The contractor’s personnel shall be qualified and experienced in utility transformer maintenance, oil processing, high-voltage electrical testing, and confined-space entry, and shall comply with all City site access, security, and safety requirements.

14. Acceptance

This Statement of Work may be attached to and made part of the applicable purchase order or agreement for Colorado Transformer 21 Re-Gasket.

4. BID FORM

Complete the following line items as part of your electronic submittal. All quotations must be submitted for each line item identified on this form.

QUANTITIES

Quantities as specified are approximate and no guarantee is implied that the exact amount will be purchased.

DELIVERY:

Delivery terms shall be F.O.B. Palo Alto, Freight Prepaid in accordance with the supplied "Terms and

Conditions of Purchase".

Line Item Description Quantity Unit of

Measure Unit Cost Total

001 Removal and replacement of gaskets on the three (3) LV and one (1) XO secondary bushings of Transformer 21 at the Colorado Substation.

1 Lot

TOTAL

5. BIDDER'S QUESTIONNAIRE

5.1. Company Type*

Please indicate that which most closely reflects the type for your company.

☐ California Corporation

☐ Corporation Organized under the laws of a State other than California (Provide the name of the State, location of head offices and locations of all offices in California)

☐ Limited Liability Company (Provide list of names of general partners and state which partner or partners are managing partner(s) in "Additional Information" section of Bidder's Questionnaire)

☐ Sole Proprietorship

☐ Partnership

Request for Quotes (RFQ) #RFQ197538 15

☐ Limited Liability Partnership (Provide list of names of general partners and state which partner or partners are managing partner(s) in "Additional Information" section of Bidder's Questionnaire)

☐ Other (Attach applicable information in "Additional Information" section of Bidder's Questionnaire)

*Response required

5.2. Head Office Location*

Please specify where your head office is located.

*Response required

5.3. California Offices*

Please specify, if there are any, where your California offices are located.

*Response required

5.4. Years of Experience Under Current Business Name*

How many years have you (or your company) done business under the name being used to submit?

*Response required

5.5. Years of Similar Experience*

How many years of experience similar to work or services covered in this RFQ?

*Response required

5.6. Previous Work for City of Palo Alto*

Have you (or your company) previously worked for the City of Palo Alto?

☐ Yes

☐ No

*Response required

When equals "Yes"

5.6.1. Previous Work for City of Palo Alto (continued)*

You have indicated that you (or your company) have previously worked for the City of Palo Alto.

Please provide the Position Title you held, the Department in which you worked, Start and End Dates and indicate if you were Full Time or Part Time or worked as a Consultant or indicate some other type of business relationship that applied.

*Response required

5.7. References, Resources, and Key Personnel*

Please download the attached form, complete it, and upload it as part of your Bid. If you need to add additional pages, please continue using the same format as provided.

• References_and_Resources_Fo...

https://government-project.s3.us-west-2.amazonaws.com/295025/3b6adc6b-45b0-4ccf-8012-5f5255b4e038_References_and_Resources_Form_%282%29.pdf

Request for Quotes (RFQ) #RFQ197538 16

*Response required

5.8. DIR Registration*

Enter your California Department of Industrial Relations (DIR) Contractor Registration Number.

Please Note:If the City is unable to confirm that the bidder/contractor’s DIR registration is current, the

City must disqualify the bidder, as required by Labor Code section 1725.5.”

*Response required

5.9. California Contractor's License*

Please enter the California Contractor's License Number for your company.

*Response required

5.10. Bid Bond*

Please download the supplied Bid Bond, complete it, and upload it along with any other paperwork required to confirm a bid bond is valid such as a power-of-attorney and notary page.

• Bid_Bond_Form_.docx

*Response required

5.11. Subcontractor Listing *

Please download the Subcontractor Listing Form, Complete it, and Upload it here as part of your Bid. If you are not using subcontractors then please indicate such in the section of the form provided and upload as part of your Bid.

• Subcontractor_Listing_Form_...

*Response required

5.12. Quote Documents Upload*

Please upload your documents here. This includes warranty information and any other documentation you are uploading as a part of your quote.

*Response required

5.13. Additional Information

This file upload is for any sections or questions or responses of yours that indicated to provide additional information. Please provide all information by uploading a file here with all required information or your bid may be deemed incomplete and as such non-responsive.

5.14. Bidder Acknowledgement*

In response to this Request for Quotation (RFQ), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the specifications herein referred to; and the Bidder proposes and agrees, if this Bid is accepted, that the https://government-project.s3.us-west-2.amazonaws.com/295025/56a8ceed-f850-4b32-aee3-93b33f99f175_Bid_Bond_Form_.docx https://government-project.s3.us-west-2.amazonaws.com/295025/295393dd-e9ce-41ce-981b-eab7ea17bb3f_Subcontractor_Listing_Form_%285%29.pdf

Request for Quotes (RFQ) #RFQ197538 17

Bidder will contract with the City of Palo Alto (City), to provide all necessary materials, and furnish the specified requirements in this RFQ, in the manner herein prescribed and at the prices stated in the Bid.

☐ Please confirm

*Response required

5.15. Confirmation of Information*

The undersigned certifies under penalty of perjury under the laws of the State of California that all of the answers and responses to all questions and requested information within the Bidder's Questionnaire are true and correct.

*The individual confirming represents and warrants that he or she has the legal capacity and authority to bind the bidder/party submitting the Bid.

☐ Please confirm

*Response required

Request for Quotes (RFQ) #RFQ197538 18