CN-770000-22197-TA2.pdf

TASK ASSIGNMENT NOTIFICATION FORM

FWC CONTRACT NO. 22197

Task Assignment Number: 2 Date: 3/3/2025

Consultant: Harris Civil Engineers, Inc

Task Description: Provision of due diligence and master planning services for the development of the Split Oak Cyrils Road Entrance in accordance with the proposal date 2/21/2025.

Project: Split Oak Cyril’s Drive Trailhead Development 1203.003

Period of Performance: Execution of Task Assignment through 9/15/2025

Federal Funding? No

Task Assignment Type Amount not to exceed

Fixed Price $22,369.00 Cost Reimbursement Direct Expenses Total Task Assignment Value 22,369.00

Organization Code EO Object Code

Category PID Number Year Amount

77352090400 33 131500 100228 9800-910-1203 24/25 22,369.00

CONSULTANT: FLORIDA FISH AND WILDLIFE

Harris Engineers, LLC CONSERVATION COMMISSION

Contract Manager Date Project Manager Date

APPROVED:

Contract Manager Date

TASK ASSIGNMENT COSTS AND PROJECT SCHEDULE

1. COMPENSATION FOR BASIC SERVICES

Payments for the following stipulated sum portions of the Basic Services Fee shall be made at the completion of each phase of the Work as follows:

SUBTASK DELIVERABLE (format) DUE DATE INVOICE

AMOUNT

1 Due diligence report - pdf 6/27/2025 $10,331.00

2 Base plan development – AutoCAD and pdf 7/25/2025 $3,491.00

3A Initial Concept plans (2 versions) -pdf 9/8/2025 $8,547.00

TASK ASSIGNMENT TOTAL $22,369.00

Progress payments shall be based on actual work completed. Pay requests shall be submitted in accordance with these contract documents to the attention of the Owner designee. Backup material in the form of a schedule of values or equivalent approved by the Owner, shall be attached to the pay request.

2. COMPENSATION FOR ADDITIONAL SERVICES

Payments for Additional Services shall be authorized in writing by the Owner, as a fixed price, as prescribed within the contract and accompanying Task Assignment.

SUBTASK DELIVERABLE (format) DUE DATE INVOICE

AMOUNT

3B Public Involvement- pdf of meeting minutes and pdf of revised concept plan

3/9/2026 $9,782.00

4 Future Conceptual Masterplan- pdf and AutoCad of masterplan 4/27/2026 $12,750.00

TASK ASSIGNMENT TOTAL $22,532.00

3. FINANCIAL CONSEQUENCES:

Should the Contractor fail to complete the subtask(s) in the critical path for project success tasks1,2, by the Due Date noted above, FWC shall assess $25.00 for each calendar day thereafter until completion is achieved.

1200 Hi l lcrest St reet, Su i te 200 Or lando, F lor ida 32803

407.629.4777

HARRIS CIV IL ENGINEERS

100% Employee-Owned Company www.har r isc iv i lengineers .com

Split Oak Forest Wildlife and Environmental Area

Cyrils Drive Trailhead Development Osceola County, Florida

Civil/Site Engineering Scope of Services & Fee Proposal

The following Scope of Services and Fee Proposal is for civil engineering and landscape architecture services to be provided to Florida Fish and Wildlife Conservation Commission (FWC - the Client) by Harris Civil Engineers, LLC (HCE) for completing the full design services listed herein.

SCOPE OF SERVICES

Under our scope of services, HCE proposes to provide site/civil and landscape architecture design services to include due diligence research, base plan development, and conceptual master and utility planning. It is our understanding that FWC desires to create a trailhead development and/or entrance off of Cyrils Drive roadway to include new signage, educational facilities, associated parking and trail connection pathways.

Further, we understand there is a planned expressway that will separate a portion of the Wildlife and Environmental Area (WEA), and that connectivity is necessary for pedestrians, equestrians, and animals with the remainder of the conservation preserve.

HCE proposes to provide the following professional services:

TASK 1 - Data Collection/Due Diligence

Deliverable PDF of Due Diligence report

Due Date June 27, 2025

Total Cost of Subtask - $10,331.00

September 9 , 2024 September 25, 2024 (Revis ion 1) October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke Spl i t Oak Cyr i l s Dr T rai lhead 2 | Page

HARRIS CIV IL ENGINEERS

100% Employee-Owned Company www.har r isc iv i lengineers .com

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Harris Civil Engineers Position Hourly Rate Projected Hours

Project Manager/VP $235 8 Engineer III $135 20 Engineer II $110 30

Perry Becker Design Position Hourly Rate Projected Hours

Landscape Architect Director $215 4 Senior Landscape Architect $157 7

Task Scope of Work:

HCE will provide a PDF Due Diligence report containing, at minimum, the following bulleted information. A hard copy will not be provided unless requested by the Client.

A. Attend one (1) initial field site investigation to observe existing site conditions.

B. Location and Generalized Site Conditions Generate a summary of Existing Conditions.

1. Generalized Physical Conditions (generalized soils, surface waters and wetlands, topography, etc.)

2. Known Deeds, Easements, and Agreements (Obtained from Public Records)

3. FEMA Flood Plain Line

C. Planning & Zoning Generate a summary of permit/entitlement status and requirements necessary to obtain project approval.

1. Regulatory Review Process

D. Utilities Outline the regulatory agencies for utilities.

1. Regulatory Agencies (potable water, wastewater, electric, etc.)

2. Provide contact information and will serve/service availability letters for aforementioned regulatory agencies.

E. Local Codes and Agencies Generate a list of local codes and agencies.

1. Current Edition of Codes used by Municipality.

2. Agency Contacts for

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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3. Local Fees and Permits (i.e., zoning fees, plan review fees, and estimation of impact fees).

4. Research Osceola County development codes and SFWMD drainage requirements for the specific project site and use.

F. Expressway Research

1. Research alignment and easement boundaries.

2. Coordinate a preliminary call with the expressway authority.

3. Coordination with Osceola County

TASK 2 Base Plan Development and Kick-Off Call

Deliverable Base Plan in AutoCAD format (DWG file) and PDF

Due Date July 25, 2025

Total Cost of Subtask - $3,491.00

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Harris Civil Engineers Position Hourly Rate Projected Hours

Project Manager/VP $235 1 Engineer III $135 2 Engineer II $110 6

Designer I / CAD Technician $145 8

Perry Becker Design Position Hourly Rate Projected Hours

Landscape Architect Director $215 1 Senior Landscape Architect $157 5

Task Scope of Work:

HCE will assemble a base plan in AutoCAD of available survey data. We will look to incorporate a base plan that encompasses the entirety of the WEA area of Split Oak (i.e. boundaries, easements, wetlands, waterbodies). For utility connection purposes, at the time of this proposal, we will research service connection availability from Cyrils Drive.

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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HCE will work with the Landscape Architect for aerial rectification and wetland interpretation. Site visit(s) to the area may be necessary to confirm information.

services includes the following:

A. Assemble a base plan in AutoCAD of available survey data and information received under Task 1.

B. Up to two (2) site visits are included under this task as needed to confirm site field information.

C. Hold one (1) 1-hour kick-off and coordination call with the Client and Landscape Architect.

The meeting will be held to review the base extents of the assembled information and coordinate the proposed area to be master planned.

It is assumed that a meeting will be held either virtually or in the greater Orlando area.

TASK 3A Initial Phase Conceptual Master Planning

Deliverable PDFs of (2) Initial Phase Conceptual Master Site Plans

Due Date September 8, 2025

Total Cost of Subtask - $8,547.00

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Harris Civil Engineers Position Hourly Rate Projected Hours

Project Manager/VP $235 6 Engineer III $135 8 Engineer II $110 4

Designer I / CAD Technician $145 12

Perry Becker Design Position Hourly Rate Projected Hours

Landscape Architect Director $215 4 Senior Landscape Architect $157 12 Staff Landscape Architect 2 $121 6

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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Task Scope of Work:

HCE will work with the Landscape Architect to develop an Initial Phase Conceptual Master Site Plan to include a parking layout with handicap accessible stalls, equestrian parking, connective trails, a short wheelchair accessible trail, location of pedestrian underpass(es), location of potential animal crossing(s), location(s) of informational kiosks and trailhead kiosk board/signage.

During this phase, conceptual routing of new trail systems will be developed to show interconnected footpath trails and equestrian trails with the proposed trailhead development and the existing WEA.

We will produce two (2) Initial Phase Conceptual Master Site Plan drawings showing feasible site layouts maximizing the parking functionality. services includes the following:

A. Send the Client two (2) Initial Phase Conceptual Master Site Plan drawings for comment.

PDFs will be sent ahead of a coordination call to provide time to review.

B. Hold one (1) 1-hour coordination meeting with the Client.

It is assumed that a meeting will be held either virtually or in the greater Orlando area.

Discuss plan feasibility options and review comments/concerns from the Client during meeting call.

Come to an agreed Conceptual Master Site Plan layout to move forward with.

C. Following the coordination call, we will adjust the agreed Conceptual Master Site Plan to the received comments from the Client and move into the next Task.

TASK 3B Public Involvement and Technical Support

Deliverable Meeting Minutes (PDF) and/or (1) PDF Revision of the Initial Phase Conceptual Master Site Plan

Due Date March 9, 2026

Total Cost of Subtask - $9,782.00

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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Harris Civil Engineers Position Hourly Rate Projected Hours

Project Manager/VP $235 10 Engineer III $135 10 Engineer II $110 8

Designer I / CAD Technician $145 5

Perry Becker Design Position Hourly Rate Projected Hours

Landscape Architect Director $215 10 Senior Landscape Architect $157 8 Staff Landscape Architect 2 $121 5

Task Scope of Work:

The Client anticipates a public involvement portion with this project. The Client will conduct the efforts and communications with Others/Agencies/Stakeholders as needed once an Initial Phase Conceptual Site Plan has been developed and agreed.

The Client will lead the feedback portion involving the public and with the agencies and/or counties involved with the project. HCE will provide technical support as needed during this time.

Upon receiving feedback, the Client and HCE will discuss the need for implementing comments and/or concerns received during this time. HCE shall adjust the Initial Phase Conceptual Site Plan as needed before proceeding to the next task.

A. Hold up to three (3) 1-hour coordination meetings with the Client to review comments and concerns received from Others/Agencies/Stakeholders.

It is assumed that a meeting will be held either virtually or in the greater Orlando area.

Review and discuss feedback received. The Client will be responsible for supplying comments or concerns received to HCE/Team.

Gain clear direction from the Client on what changes may be needed to the Initial Phase Conceptual Master Site Plan.

B. Attend up to two (2) public meetings.

Public meetings are assumed to be in-person within the greater Orlando area.

Public meetings are assumed at 2 hours per meeting.

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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1. HCE assumes our extent of involvement at a public meeting would be for technical support and to assist in answering questions pertaining to the project only. HCE does not assume the responsibility of leading or organizing such meetings.

C. Following public feedback and input, and with specific approval of revisions, we will adjust the Conceptual Master Site Plan to the received comments from the Client and move into the next Task.

TASK 4 Future Phase Conceptual Master Planning

Deliverable PDF of a Future Phase Conceptual Master Site Plan and AutoCAD file (DWG format)

Due Date April 27, 2026*

*Assumes Task 3B is complete as to the deliverable stated. If not, the due date stated here will require a change order.

Total Cost of Subtask - $12,750.00

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Harris Civil Engineers Position Hourly Rate Projected Hours

Project Manager/VP $235 4 Engineer III $135 5 Engineer II $110 3

Designer I / CAD Technician $145 8

Perry Becker Design Position Hourly Rate Projected Hours

Landscape Architect Director $215 10 Senior Landscape Architect $157 30 Staff Landscape Architect 2 $121 18

Task Scope of Work:

Once an Initial Phase Conceptual Master Site Plan layout of the trailhead and parking has been agreed, HCE and the Landscape Architect will progress the layout to incorporate future development area(s).

The Client desires to potentially program a future environmental information center at this trailhead location.

At the time of this proposal, we will study up to two (2) potential versions:

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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(1) Open air canopy structure with a series of educational, cultural, and environmental conservation kiosks.

(2) Enclosed building with offices containing interior cultural and environmental exhibits with restrooms.

During this phase, conceptual utility routing will be developed. Pending our utility research under Task groundwater wells) from Cyrils Drive.

The team will develop a single (1) Future Phase Conceptual Master Site Plan.

services includes the following:

A. Hold one (1) 1-hour coordination meeting with the Client to review the future planning desires.

It is assumed that the meeting will be held either virtually or in the greater Orlando area.

Review and discuss the two (2) above-mentioned potential versions of the future information center structure.

Gain clear direction from the Client on which option is preferred to move forward with and progress a Future Phase Conceptual Master Site Plan.

B. Following the coordination call, we will adjust the Future Phase Conceptual Master Site Plan layout to the received comments or requested programmatic revisions from the Client.

C. Once the future conceptual planning is adjusted per the comments received, we will send the Client a PDF plan version for review.

PDFs will be sent ahead of a coordination call to provide time to review.

D. Hold a second 1-hour coordination meeting with the Client to review the final future conceptual site planning.

It is assumed that the meeting will be held either virtually or in the greater Orlando area.

Review comments/concerns from the Client during meeting call.

Gain final approval from the Client for the Future Phase Conceptual Master Site Plan.

E. Send PDF and CAD versions of the Future Phase Conceptual Master Site Plan.

These drawings are not intended to serve as buildable Construction Documents.

Premises / Assumptions / Additional Services

In the event that the Owner desires HCE to perform services beyond the scope included herein, such additional services shall be provided at the attached hourly rates or in accordance with a negotiated lump sum fee.

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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A. This proposal presents deliverable task dates. At the time of this proposal, the timelines outlined herein assume that HCE would be fully executed for this fee proposal and scope of work by the Client by or before March 31, 2024.

B. This proposal only includes the services stated above. This proposal does not include Schematic Design (SD), Design Development (DD), or Construction Documents (CD), which will be needed following Conceptual Design if the project is to be permitted and constructed.

C. This proposal does not include Surveying services. This project will need a boundary and topographic survey within the project limits if the project is to be permitted and constructed.

Additionally, the survey must include tree locations and trunk diameters.

D. This proposal does not include Geotechnical services. A typical project of this size and nature would include a Geotechnical Engineer to provide a soil report and boring logs, inclusive of soil types, hydraulic parameters, and both the groundwater elevation and the seasonal high groundwater elevation. A geotechnical report within the project limits would be needed if the project is to be permitted and constructed.

E. This proposal does not include Structural Engineering services. HCE would need to engage the services of a Structural Engineer for any wall over 4-feet in height.

F. This proposal does not include Architectural services. HCE would need to engage the services of an Architect for design of any building or structure.

G. This proposal does not include Environmental/Ecological services. HCE would need to engage the services of an Environmentalist for any environmental studies needed or concerns raised.

H. This proposal does not include Mechanical/Electrical/Plumbing (MEP) services. HCE would need to engage the services of an MEP Engineer for the design of electrical services to the site or internal component to a building or structure. Note that telecommunications or gas design is also excluded.

I. This proposal does not include Traffic Engineering services or Traffic Studies. HCE would need to engage the services of a Traffic Engineer for any traffic capacity studies or traffic impact analysis.

J. It is assumed that existing utilities (water, sanitary sewer, and secondary stormwater) are available in the adjacent roads. Any off- ject boundary) will require an additional services agreement.

K. This proposal assumes that all work shall be prepared in AutoCAD.

L. Application or review fees are not included and shall be supplied by the Client at the time of application. However, permitting services are not needed at the Conceptual Design plan level.

M. HCE will begin work once a signed contract and/or task assignment is received.

N. Field visits by HCE personnel during the conceptual design phase of the Project will be solely for the purpose of becoming generally familiar with the site. HCE will not be responsible for

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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O. Construction Administration services are excluded and are not needed at the Conceptual Design plan level.

P. All meetings are assumed to be held in the greater Orlando area. Out-of-state travel will be billed on an hourly basis. Attendance at any meetings which are requested and authorized by the Owner other than those noted in the preceding sections, will be considered an additional service.

Q. Only those tasks and deliverables specifically described herein are included in the professional fee schedule found in the next section of this proposal. Any activities or deliverables not described are considered additional services. See the end of this proposal for a list of services not included.

Additional Services required as a result of substantial additions to the established Scope of Services will require additional compensation to the Engineer. The fees for Additional Services will be based on negotiations between the Client and the Engineer. Authorization by the Client to accomplish any additional services will be required before the performance of the additional service(s) by the Engineer.

Fee Summary

HCE will perform the above-described services for the following lump sum fees:

**Reimbursable costs, such as blueprinting, photo-reproduction, plotting, printing, etc., have been assumed within the task lump sum totals above.

TASK 1 - Data Collection/Due Diligence..................................... $ 10,331.00

TASK 2 - Base Plan Development & Kick-off Call ....................... $ 3,491.00

TASK 3A Initial Phase Conceptual Master Plan.......................... $ 8,547.00

TASK 3B Public Involvement and Technical Support ................ $ 9,782.00

TASK 4 Future Phase Conceptual Master Plan.......................... $ 12,750.00

TOTAL PROJECT FEE ............................................................. $ 44,901.00

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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Services Not Included

The following services are not included in this scope of services and are considered additional services.

HCE would be pleased to provide any of these at a future time, if deemed necessary by the Owner.

Such authorization would constitute written amendment to the above scope of services:

Schematic Design, Design Development or Construction Documents and/or plans.

Bidding and construction administration services.

Architectural services and/or design.

Geotechnical, environmental, structural engineering services.

Endangered species survey.

Boundary and topographic surveys.

Platting and easement services.

Traffic Study and Traffic Impact Analysis

Lighting and/or photometric plans.

Landscape Plan, tree mitigation and/or calculations, or Irrigation Design.

Permitting services, including Osceola County, Orange County, FDOT, FDEP, FEMA and/or the Water Management District.

Design of a lift station, site electrical and communications engineering, gas/propane systems and any other systems not specifically listed herein.

Drainage design and/or improvements.

Design of underground underdrain systems including and especially as it relates to groundwater control (assumed to be the responsibility of the Geotechnical Engineer).

NPDES permitting and Stormwater Pollution Prevention Plan (SWPPP) preparation.

Specialty pavement/hardscape design (walls, signs, pavers, etc.)

Comprehensive plan or PD amendments, zoning changes, platting, or variances.

Concurrency evaluation/impact fee matters.

Dredge and fill permitting.

Offsite roadways, drainage, or utility improvements.

Application fees and impact fee analysis.

Design of areas outside of the established and agreed-upon limits of work.

Value Engineering.

As-built documents and/or record drawings.

Additional meetings or public hearings not expressly stated herein.

Site visit beyond those described herein or within sub-consultant proposal(s).

October 30, 2024 (Revis ion 2) February 21, 2025 (Revi s ion 3) Ms. Rachel Penrod / Ms. Kathy Burke

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Engineering services beyond those specifically listed herein.

Any other consulting services not specifically included herein.

Proposal Duration

This proposal is valid for thirty (30) calendar days from the date of 02/21/2025.

Proposal Closing Statement

Harris Civil Engineers would like to thank you for the opportunity to serve you in this capacity. If we may be of any assistance in clarifying items within this proposal, please do not hesitate to contact us.