CN-770000-22197-TA 3.pdf

TASK ASSIGNMENT NOTIFICATION FORM

FWC CONTRACT NO. 22197

Task Assignment Number: 3 Date: 10/9/2025

Consultant: Harris Civil Engineers, Inc

Task Description: Harris Civil Engineers proposes to provide site/civil and landscape architecture design services (Perry Becker Design) for a conceptual master site and utility plan.

The conceptual master site plan would provide planning for the trailhead development, located off Cyril’s Drive roadway. The intent of the initial planning would include parking for vehicles and equestrian trailers, location of new signage, a short accessible ADA trail, and connectivity pathways from the trailhead to the existing trails.

Project: Split Oak Cyril’s Drive Trailhead Development 1203.003

Period of Performance: Execution of Task Assignment through 12/31/2025

Federal Funding? NO

Task Assignment Type Amount not to exceed

Fixed Price $31,729.00 Cost Reimbursement Direct Expenses $0.00 Total Task Assignment Value $31,729.00

Organization Code EO Object

Code Category PID Number Year Amount

77352090400 29 131500 100340 9800-910-1203 25/26 $31,729.00

CONSULTANT: FLORIDA FISH AND WILDLIFE

Harris Engineers, LLC CONSERVATION COMMISSION

Contract Manager Date Project Manager Date

APPROVED:

Contract Manager Date

Digitally signed by David W. Taylor, PE Date: 2025.10.10 15:32:59-04'00'

Sharon Tatem

Digitally signed by Sharon Tatem Date: 2025.10.17 11:42:17 -04'00'

Katherine Burke

Digitally signed by Katherine Burke Date: 2025.10.17 12:05:57 -04'00'

TASK ASSIGNMENT COSTS AND PROJECT SCHEDULE

1. COMPENSATION FOR BASIC SERVICES

Payments for the following stipulated sum portions of the Basic Services Fee shall be made at the completion of each phase of the Work as follows:

SUBTASK DELIVERABLE (format) DUE DATE INVOICE

AMOUNT

1 Initial Phase Conceptual Master Plan (2 PDF’s) 11/3/2025 $15,704.00

2 Future Phase Conceptual Master Plan (PDF and AutoCAD file) 12/19/2025 $16,025.00

TASK ASSIGNMENT TOTAL $31,729.00

Progress payments shall be based on actual work completed. Pay requests shall be submitted in accordance with these contract documents to the attention of the Owner designee. Backup material in the form of a schedule of values or equivalent approved by the Owner, shall be attached to the pay request.

2. COMPENSATION FOR ADDITIONAL SERVICES

Payments for Additional Services shall be authorized in writing by the Owner, as a fixed price, as prescribed within the contract and accompanying Task Assignment.

3. FINANCIAL CONSEQUENCES:

Should the Contractor fail to complete the subtask(s) in the critical path for project success tasks1,2, by the Due Date noted above, FWC shall assess $25.00 for each calendar day thereafter until completion is achieved.

1200 Hi l lc rest St reet , Su i te 200

Or lando, F lor ida 32803

407.629.4777

HARRIS CIVIL ENGINEERS

100% Employee-Owned Company www.harr i sc iv i lengineers.com

Split Oak Forest Wildlife and Environmental Area

Cyrils Drive Trailhead Development

Osceola County, Florida Civil/Site Engineering

Additional Service 1

The following Scope of Services and Fee Proposal is for civil engineering and landscape architecture services to be provided to Florida Fish and Wildlife Conservation Commission (FWC - the Client) by

Harris Civil Engineers, LLC (HCE). This Additional Services 1 is to continue the project efforts under the initial Task Assignment.

SCOPE OF SERVICES

HCE proposes to provide site/civil and landscape architecture design services (Perry Becker Design) for a conceptual master site and utility plan. The conceptual master site plan would provide planning for the trailhead development, located off Cyrils Drive roadway. The intent of the initial planning would include parking for vehicles and equestrian trailers, location of new signage, a short accessible ADA trail, and connectivity pathways from the trailhead to the existing trails.

Further, FWC is exploring the possibility of constructing a future educational facility at the planned trailhead. As part of this work, the HCE/PBD team will provide for the conceptual layout of this building and planning intent to coincide with the initial trail layouts.

We understand there is a planned expressway that will separate a portion of the Wildlife and

Environmental Area (WEA), and that connectivity is necessary for pedestrians, equestrians, and animals with the remainder of the conservation preserve. FWC is coordinating separately with CFX and their designers. FWC will provide latest expressway documents to HCE to coordinate with our trailhead planning.

HCE proposes to provide the following professional services:

September 22, 2025

Ms. Rachel Penrod

Spl i t Oak – Cyr i l s Dr T rai lhead

AS-1

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HARRIS CIVIL ENGINEERS

www.harr i sc iv i lengineers.com

TASK 1 - Conceptual Master Planning

Deliverable – PDFs of two (2) Initial Phase Conceptual Master Site Plans

Due Date – Monday, November 3, 2025

Total Cost of Subtask - $15,704.00

Task Scope of Work:

HCE will work with the Landscape Architect to develop two (2) initial conceptual master site plans per

FWC direction. The first site plan will consolidate all parking and trailer parking into a single lot configuration. The second site plan will create separated parking and horse trailer parking areas to help relieve cross access circulation patterning and reduce conflicts. The second version will also align all horse trailer circulation to enter and exit at the aligned signalized entry. Both layouts will incorporate handicapped accessible stalls and equestrian parking, a new wheelchair accessible trail, and location for a trailhead kiosk board/signage.

Additionally, our team will look at connectivity of the trailhead and proposed trails with the existing trails that are to be separated by the planned expressway through Split Oak. FWC shall provide HCE with the agreed expressway design to coordinate connection of the trails with the proposed underpasses and/or bridges of the roadway. Conceptual routing of new trail systems will be developed to show interconnected footpath trails and equestrian trails with the proposed trailhead development and the existing WEA.

We will produce two (2) Initial Phase Conceptual Master Site Plan drawings showing feasible site layouts maximizing the parking functionality. This task’s scope of services includes the following:

A. Send the Client two (2) Initial Phase Conceptual Master Site Plan drawings for comment.

• PDFs will be sent ahead of a coordination call to provide time for review.

B. Hold a 1-hour coordination meeting with the Client.

• It is assumed that a meeting will be held virtually and/or via Teams.

• Review comments and/or concerns from the Client to the conceptual master site planning during the meeting call.

• Discuss recommended solutions to address necessary revisions and/or desired changes from the Client.

C. As applicable, HCE will revise the two (2) Initial Phase Conceptual Master Site Plan drawings per the comments received and reissue to FWC.

• Upon reissuance to the Client, HCE will move into the next Task.

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Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Harris Civil Engineers

Position Hourly Rate Projected Hours

Project Manager/VP $235 8

Engineer III $135 16

Engineer II $110 16

Designer I / CAD Technician $145 8

Perry Becker Design

Position Hourly Rate Projected Hours

Landscape Architect Director $215 12

Senior Landscape Architect $157 16

Staff Landscape Architect 2 $121 24

TASK 2 – Future Phase Conceptual Master Planning

Deliverable – PDF of a Future Phase Conceptual Master Site Plan and AutoCAD file (DWG format)

Due Date – Friday, December 19, 2025

Total Cost of Subtask - $16,025.00

Task Scope of Work:

Once an Initial Phase Conceptual Master Site Plan layout of the trailhead and parking has been agreed upon, HCE and the Landscape Architect will progress the layout to incorporate future development area(s). The Client desires to potentially program a future environmental information center at this trailhead location.

At the time of this proposal, we will study up to two (2) potential versions:

(1) Open air canopy structure with a series of educational, cultural, and environmental conservation kiosks.

(2) An enclosed building with offices containing interior cultural and environmental exhibits with restrooms.

Spl i t Oak – Cyr i l s Dr T rai lhead

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During this phase, conceptual utility routing will be developed. From our Due Diligence efforts under the initial Task Assignment, there is an existing sanitary force main within Cyrils Drive right-of-way.

The project would require a lift station design to serve the project’s sanitary sewer needs. There is additionally an existing water main within Cyrils Drive and may serve the project’s potable water needs.

It would be HCE’s preference to connect to municipal mains, in lieu of septic and groundwater wells.

The team will develop one (1) Future Phase Conceptual Master Site Plan. This task’s scope of services includes the following:

A. Hold up to two (2) - 1-hour coordination meetings with the Client to review the future planning desires.

• It is assumed that the meeting will be held either virtually and/or via Teams.

• Review and discuss the two (2) above-mentioned potential versions of the future information center structure.

• Gain clear direction from the Client on which option is preferred to move forward with and progress a Future Phase Conceptual Master Site Plan design.

B. Following the coordination call, we will adjust the Future Phase Conceptual Master Site Plan layout to the received comments or requested programmatic revisions from the Client.

C. Once the future conceptual plan is adjusted per the comments received, we will send the Client a PDF plan version for review.

• PDFs will be sent ahead of a coordination call to provide time to review.

D. Hold one (1) 1-hour follow-up coordination meeting with the Client to review the final future conceptual site planning.

• It is assumed that the meeting will be held either virtually and/or via Teams.

• Review final comments/concerns from the Client during meeting call.

• Gain final approval from the Client for the Future Phase Conceptual Master Site Plan.

E. Send PDF and CAD versions of the Future Phase Conceptual Master Site Plan to the Client.

• These drawings are not intended to serve as buildable Construction Documents.

Task Hour Breakdown:

The table below represents the projected staff positions and hours necessary to complete the task(s) outlined above.

Spl i t Oak – Cyr i l s Dr T rai lhead

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Harris Civil Engineers

Position Hourly Rate Projected Hours

Project Manager/VP $235 6

Engineer III $135 10

Engineer II $110 16

Designer I / CAD Technician $145 8

Perry Becker Design

Position Hourly Rate Projected Hours

Landscape Architect Director $215 16

Senior Landscape Architect $157 16

Staff Landscape Architect 2 $121 30

Premises / Assumptions / Additional Services

In the event that the Client desires HCE to perform services beyond the scope included herein, a change order and/or additional services fee shall be provided.

A. This proposal presents deliverable task dates. At the time of this proposal, the timelines outlined herein assume that HCE would be fully executed for this fee proposal and scope of work by the Client by or before October 6, 2025.

B. HCE will begin work once a signed contract and/or task assignment is received.

C. This proposal only includes the services stated above. This proposal does not include Schematic Design (SD), Design Development (DD), or Construction Documents (CD), which will be needed following Conceptual Design if the project is to be permitted and constructed.

D. This proposal does not include Surveying services. This project will need a boundary and topographic survey within the project limits if the project is to be permitted and constructed.

Additionally, the survey must include tree locations and trunk diameters.

E. This proposal does not include Geotechnical services. A typical project of this size and nature would include a Geotechnical Engineer to provide a soil report and boring logs, inclusive of soil types, hydraulic parameters, and both the groundwater elevation and the seasonal high groundwater elevation. A geotechnical report within the project limits would be needed if the project is to be permitted and constructed.

F. This proposal does not include Structural Engineering services. HCE would need to engage the services of a Structural Engineer for any wall over 4-feet in height.

G. This proposal does not include Architectural services. HCE would need to engage the services of an Architect for design of any building or structure.

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H. This proposal does not include Environmental/Ecological services. HCE would need to engage the services of an Environmentalist for any environmental studies needed or concerns raised.

I. This proposal does not include Mechanical/Electrical/Plumbing (MEP) services. HCE would need to engage the services of an MEP Engineer for the design of electrical services to the site or internal component to a building or structure. Note that telecommunications or gas design is also excluded.

J. This proposal does not include Traffic Engineering services or Traffic Studies. HCE would need to engage the services of a Traffic Engineer for any traffic capacity studies or traffic impact analysis.

K. It is assumed that existing utilities (water, sanitary sewer, and secondary stormwater) are available in the adjacent roads. Any off-site work (further than 50’ from the project boundary) will require an additional services agreement.

L. This proposal assumes that all work shall be prepared in AutoCAD.

M. Application or review fees are not included and shall be supplied by the Client at the time of application. However, permitting services are not needed at the Conceptual Design plan level.

N. Field visits by HCE personnel during the conceptual design phase of the Project will be solely for the purpose of becoming generally familiar with the site. HCE will not be responsible for any undiscovered deviations in underground utilities or conditions, or other deviations not discovered during the field visits or as shown on the survey.

O. Construction Administration services are excluded and are not needed at the Conceptual Design plan level.

P. All meetings are assumed to be held virtually. In-person meetings and out-of-state travel will be billed on an hourly basis. Attendance at any meetings which are requested and authorized by the Client other than those noted in the preceding sections, will be considered an additional service.

Q. Only those tasks and deliverables specifically described herein are included in the professional fee schedule found in the next section of this proposal. Any activities or deliverables not described are considered additional services. See the end of this proposal for a list of services not included.

Additional Services required as a result of substantial additions to the established Scope of Services will require additional compensation to the Engineer. The fees for Additional Services will be based on negotiations between the Client and the Engineer. Authorization by the Client to accomplish any additional services will be required before the performance of the additional service(s) by the Engineer.

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Fee Summary

HCE will perform the above-described services for the following lump sum fees:

**Reimbursable costs, such as blueprinting, photo-reproduction, plotting, printing, etc., have been assumed within the task lump sum totals above.

Services Not Included

The following services are not included in this scope of services and are considered additional services.

HCE would be pleased to provide any of these at a future time, if deemed necessary by the Owner.

Such authorization would constitute written amendment to the above scope of services:

• Schematic Design, Design Development or Construction Documents and/or plans.

• Bidding and construction administration services.

• Architectural services and/or design.

• Geotechnical, environmental, structural engineering services.

• Endangered species survey.

• Boundary and topographic surveys.

• Platting and easement services.

• Traffic Study and Traffic Impact Analysis

• Lighting and/or photometric plans.

• Landscape Plan, tree mitigation and/or calculations, or Irrigation Design.

• Permitting services, including Osceola County, Orange County, FDOT, FDEP, FEMA and/or the Water Management District.

• Design of a lift station, site electrical and communications engineering, gas/propane systems and any other systems not specifically listed herein.

• Drainage design and/or improvements.

TASK 1 – Initial Phase Conceptual Master Plan .......................... $ 15,704.00

TASK 2 – Future Phase Conceptual Master Plan .......................... $ 16,025.00

TOTAL ADD SERVICE 1 FEE ................................................. $ 31,729.00

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• Design of underground underdrain systems including and especially as it relates to groundwater control (assumed to be the responsibility of the Geotechnical Engineer).

• NPDES permitting and Stormwater Pollution Prevention Plan (SWPPP) preparation.

• Specialty pavement/hardscape design (walls, signs, pavers, etc.)

• Comprehensive plan or PD amendments, zoning changes, platting, or variances.

• Concurrency evaluation/impact fee matters.

• Dredge and fill permitting.

• Offsite roadways, drainage, or utility improvements.

• Application fees and impact fee analysis.

• Design of areas outside of the established and agreed-upon limits of work.

• Value Engineering.

• As-built documents and/or record drawings.

• Additional meetings or public hearings not expressly stated herein.

• Site visit beyond those described herein or within sub-consultant proposal(s).

• Engineering services beyond those specifically listed herein.

• Any other consulting services not specifically included herein.

Proposal Duration

This proposal is valid for thirty (30) calendar days from the date of 09/22/2025.

Proposal Closing Statement

Harris Civil Engineers would like to thank you for the opportunity to serve you in this capacity. If we may be of any assistance in clarifying items within this proposal, please do not hesitate to contact us.