CN-550000-DOW97-W0050000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

8/17/2028

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

PSU, Financial Services, FDOT PM

President

$384,457.69

$0.00

(name) (title)

Jack Curatelli

$384,457.69

Total authorizations to date (including this one):

Departmental Approval:

$384,457.69 Limit

Right of Way Acquisition services for Lantana Road at I-95 Interchange.

Florida Acquisition & Appraisal, Inc.

410 S. Ware Blvd., Suite # 700 Tampa, Florida, 33619

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$384,457.69

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

$1,145,396.11

(name) (title) Signature

Shaneka Bolden Contracts Coordinator

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

DOW97 413258-1-42-01

Docusign Envelope ID: D632959B-29EA-470D-B427-CE2045EA5D68

04/08/2025 | 1:46 PM EDT

Scope of Services/Task Description Acquisition Services

CONSULTANT: Florida Acquisition and Appraisal, Inc.

CONTRACT: DOW97

PROJECT: Lantana Road @ I95 Interchange

FM NUMBER: 413258-1-42-01

TASK/WORK DESCRIPTION: Acquisition, Relocation, and Property

Management Services

TASK WORK ORDER NUMBER: TWO #5

The project experienced several parcel changes after the consultant began work under the original Task Work Order (TWO) #1. Due to the significance of these changes, the Department is instructing the consultant to restart work on certain parcels. This ensures they can be compensated for their efforts, even if the work was previously billed. TWO #1 will be amended, and TWO #5 will account for the new hours associated with restarting these parcels. Below is a breakdown of the TWOs:

TWO # 1 (to be amended):

To remain for invoicing:

Parcel 103 Parcel 105 Parcel 106 (only file retirement milepost remains) Parcel 702 1 Business Damage Claim

TWO # 5:

To restart work for invoicing:

Parcels 101/700/708 Parcels 102/701 Parcels 104/705 Parcel 703 Parcel 704 Parcel 705 Parcel 706 Parcel 707 4 Business Damage Claims 3 Relocations

An independent assessment of the staff hours and quantities provided in your fee proposal of March 28, 2025, for the proposed services has been performed by the Contract Manager, Christina Brown, and found to be fair, reasonable, and competitive.

375-030-25 Task Description – TWO #5 413258-1

The consultant is to provide acquisition, relocation, property management, and other related services as specified in “Exhibit A,” Scope of Services, for the above-referenced contract.

Services will include, but are not limited to:

o Review title search provided by the Department and verify all title work.

o Review R/W maps and construction plans provided by the Department.

o Verify that legal descriptions, R/W maps, surveys (if provided) and appraisals correspond o Initiate negotiations by making purchase offers and, if necessary, approved business damage counteroffers o Issue all applicable notices in accordance with state and federal policies and procedures.

o Conduct negotiations for the acquisition of each parcel in accordance with all

FDOT policies and procedures.

o Conduct in-depth interviews with business owners to determine potential eligibility for business damage claims and obtain appropriate documentation.

o Receive counteroffers from property owners or their representatives for consideration by the Department.

o When appropriate, prepare justifications and recommendations for administrative settlements and submit such recommendations to FDOT's Project Manager for further handling.

o Conduct necessary closings and related activities including, but not limited to, updating the title search, satisfaction of liens and transfers, recording of title documents, collection and payment of prorated real estate taxes and processing of information for generating Internal Revenue Service (IRS) form 1099S.

o Under supervision of FDOT Legal office, Consultant shall provide comprehensive administrative support in the area of preparation, styling and filing of lawsuit packages, organization of same and all required photocopying.

o Provide all services in accordance with the subject contract.

o All right of way activities must be performed in accordance with applicable Florida

Statutes, Florida Administrative Code (F.A.C.) rules, Department procedures, and the Right of Way Procedures Manual.

o As part of the property management activities, FLAA shall develop a demolition scope, coordinate with the Department and Contractor, and provide oversight of demolition activities.

o The Department’s demolition contracting shall be completed under the

Department’s Districtwide Demolition Contract in advance of Title Transfer to ensure the integrity of the project’s schedule. All Demolition Contract activities will be completed by the Department’s Demolition Contractor and invoiced directly to the Department by the Demolition Contractor. FLAA shall review the invoice to ensure invoiced activities occurred and provide photo evidence.

o Property inspections (aka 120 day inspections) will only be required until R/W

Certification in January 2027 (subject to change).

o Establish and maintain an accurate and complete working file for each displacee, while transmitting all original documentation that have not been uploaded into

RWMS or that are to be maintained as originals to FDOT's Project Manager within seven (7) working days of receipt. All documents shall be uploaded into RWMS (or other electronic storage, per the FDOT Project Manager) within three (3) working days of receipt.

o Present all relocation offers to owners and tenants.

o Maintain up-to-date surveys of available replacement housing and business o sites.

o Disclose availability of comparable housing and business locations.

o Provide relocation assistance in accordance with all FDOT policies and o procedures.

o Calculate all appropriate relocation payments and costs. All computations o that determine compensation for owners or displacees shall be prepared, o reviewed, and approved by separate, qualified individuals.

o Prepare claim packages and submit to FDOT's Project Manager for approval.

o Review any relocation appeal and prepare response for FDOT Project Manager's review and approval.

o Consultant shall provide personnel to assist FDOT's Project Manager and FDOT's attorney in obtaining all information pertinent to relocation appeals including, but not limited to, providing testimony and accumulating information.

o Provide field monitoring and documentation of business and residential relocations when required.

o Deliver warrants to displacees. The person calculating the payment and the person approving the payment shall not deliver the warrants.

o Issue and deliver notices to vacate property.

o Notify FDOT's Project Manager of need for eviction notices.

o Prepare and process invoices for requesting warrants for payment of claims.

o All contacts with relocatees and/or others involved in relocation shall be thoroughly documented in RWMS and at a minimum, contact shall be at 30-day intervals.

o Review all available information and resolve discrepancies, if any, between parcel inventories, appraisal reports (whether approved or unapproved), relocation inventories, property owner's inventories, and tenant inventories.

o Be available to testify at any relocation appeals hearing during the life of the contract.

o Provide input on the determination of priority parcels based on relocation considerations.

o Prepare Conceptual Stage Relocation Plans in accordance with the Department’s

R/W Procedures Manual.

o Provide management and control services including implementation of detailed scheduling and cost control activities to support –R/W Relocation Assistance

Support Services.

o At the time the displacee moves, the Consultant shall deliver a Customer

Satisfaction Survey.

All services required under this taskwork order are to be completed by the end of this contract, August 18, 2028.

Parcel No. Parcel Type Unit Rate Parcel 101 Commercial w/ Business Damages & w/ Demolition 45,118.19$ Parcel 102 Commercial w/ Business Damages & w/ Demolition 45,118.19$ Parcel 104 Commercial w/ Business Damages & w/ Demolition [Large] 48,826.09$ Parcel 700 Paired TCE [Commercial] 7,734.32$ Parcel 701 Paired TCE [Commercial] 7,734.32$ Parcel 703 Standalone TCE [Commercial] 21,325.83$ Parcel 704 Standalone TCE [Commercial] 21,325.83$ Parcel 705 Paired TCE [Commercial] 7,734.32$ Parcel 706 Standalone TCE [Commercial] 21,325.83$ Parcel 707 Standalone TCE [Commercial] 21,325.83$ Parcel 708 Paired TCE [Commercial] 7,734.32$ Parcel 101 Business Damage Claim 13,137.03$ Parcel 102 Business Damage Claim 13,137.03$ Parcel 104 Business Damage Claim 13,137.03$ Parcel 104 Business Damage Claim 13,137.03$ Parcel 104 Relocation [Commercial Tenant] 25,535.50$ Parcel 104 Relocation [Commercial Tenant] 25,535.50$ Parcel 104 Relocation [Commercial Tenant] 25,535.50$

GRAND TOTAL 384,457.69$

Licensed Real Estate Broker

Acquisition

Appraisal

Relocation

Cost Estimating

Property Management

Lawsuit Preparation

T (813) 241-6354 F (813) 864-0099

PO Box 89007 Tampa, FL 33689

410 S. Ware Blvd.

Suite 700 Tampa, FL 33619 w w w . f l a a . c o m

March 28, 2025

FDOT, District 4 3400 West Commercial Boulevard Ft. Lauderdale, FL 33309-3421 ATTN: Christina Brown Deputy Right of Way Manager – Production

RE: DOW97, Continuing Services for Right of Way Acquisition & Relocation

County Road 812 (Lantana Road) Proposal for New Task Authorization

Dear Christina, BACKGROUND

The project was originally tasked to be completed on an accelerated schedule, to be conducted in 22 months with a certification date of July 2025. Appraisals have been delayed for reasons beyond FLAA’s control. We are now asked to provide services over an additional 18 months, with a certification date of January 2027.

This results in the project now being on a 40-month schedule. Additional parcel changes and additions (size and scope) have also resulted due to design changes.

A parcel has been added without proper compensation and a parcel voided results in a paired TCE converting to a Standalone TCE. FLAA provided significant early acquisition and suit information up-front (i.e. labor), which was expended to meet the original accelerated lawsuit schedule. FLAA has now been asked to duplicate and repeat efforts affecting several milestones and to incorporate additional relocation services.

Because of this and per our recent discussions, we propose the enclosed revised staff hours for acquisition and property management services for the specified parcels along Lantana Road. Additionally, we have included hours for relocation efforts anticipated for Parcel 104. This proposal is in accordance with the acquisition portion of the scope of services of contract DOW97 – Continuing Services for Right of Way Acquisition & Relocation. Per our previous conversations, we have developed a standalone task assignment to reflect the necessary hours for completing the assignment and incorporating relocation activities. This allows for easier invoice management and task milestone monitoring and auditing. The new task will reflect the following parcels:

ASSIGNMENT

14-parcel assignment as described and outlined below:

101 - Commercial w/ Bus. Damages & w/ Demolition 102 - Commercial w/ Bus. Damages & w/ Demolition 104 - Commercial w/ Bus. Damages & w/ Demolition [Large] 700 - Paired TCE, Commercial (See P.101) 701 - Paired TCE, Commercial (See P.102) 703 - Standalone TCE, Commercial 704 - Standalone TCE, Commercial 705 - Paired TCE, Commercial (See P.104) 706 - Standalone TCE, Commercial 707 - Standalone TCE, Commercial 708 - Paired TCE, Commercial (See P.101)

DOW97, Continuing Services for Right of Way Acquisition & Relocation

Florida Acquisition & Appraisal, Inc. 2 of 4 www.flaa.com

BD1 - Business Damage Claim BD2 - Business Damage Claim BD3 - Business Damage Claim BD4 - Business Damage Claim

Relo1 - Relocation Business Tenant (non-owner) Relo2 - Relocation Business Tenant (non-owner) Relo3 - Relocation Business Tenant (non-owner)

This equates to the following:

o 2 Commercial properties with Business Damages and Demolition o 1 Commercial properties with Business Damages and Demolition [Large] o 4 Paired temporary construction easements (commercial) o 4 Standalone temporary construction easements (commercial) o 4 Potential Business Damage Claims.

o 3 Business Tenant (non-Fee Owner) Relocations

ASSUMPTIONS & DELIVERABLES

18-month project Schedule from new NTP.

Hours are reflective of the updated right-of-way clear date of the current schedule.

Acquisition, Business Damages Claims, & Property Management portions of the Scope of

Services of Contract DOW97 serve as the basis for services provided.

Relocation services have been revised and included for up to three (3) business tenants as part of Parcel 104’s appraisal cure plan.

Any additional changes to the parcel Task Work Order, schedule, and scope, including the number of assigned parcels, identification of parcel types, and/or parcel unit rates, shall be discussed and agreed upon by both the Department and FLAA before issuance of an amendment to the Task Work Order or issuance of a new Task Work Order.

To account for the increased staff hours required to meet the new schedule and updated scope of services, hours have been spread throughout affected parcels.

For parcels where pre-591 letters and offer packages were previously delivered, FLAA shall invoice these milestones upon receipt of a project revision letter and the revised offer package.

Standard NTO letters shall be delivered with the Written Offer at the Initiation of Negotiations, as allowed by Florida Statute.

It is agreed that for expediency and to assure Good Faith Negotiations, all Written Offers shall continue to be made by Certified mail with Return Receipt requested. This includes revised offers to be made for parcels affected by the TCE expiration changes.

As part of the property management activities, FLAA shall develop a demolition scope, coordinate with the Department and Contractor, and provide oversight of demolition activities.

The Department’s demolition contracting shall be completed under the Department’s Districtwide Demolition Contract in advance of Title Transfer to ensure the integrity of the project’s schedule. All Demolition Contract activities will be completed by the Department’s Demolition Contractor and invoiced directly to the Department by the Demolition Contractor.

FLAA shall review the invoice to ensure invoiced activities occurred and provide photo evidence.

As agreed, FLAA’s responsibility for conducting parcel inspections shall end at Right of Way Certification, currently scheduled for January 4th, 2027.

FLAA’s contracted subconsultant shall conduct Business Damage Claim Analysis and Reviews. Their services shall be developed and tasked by the Department and invoiced as a pass-through expense.

FLAA shall not be responsible for updating the Needs Assessment Survey.

Florida Acquisition & Appraisal, Inc. 3 of 4 www.flaa.com

MILESTONES

Due to the extended schedule, the prospect of Business Damage claims, the addition of relocation services, and the necessity for updated research of recorded and unrecorded, unknown, and out-of-state interests, the following milestones are proposed. Note: FLAA provided significant up-front labor, which was expended to meet the original accelerated lawsuit schedule. FLAA has now been asked to duplicate and repeat efforts affecting several milestones. There is also a significant invoicing gap between the suit filing and OT milestones where labor is still necessary.

Acquisition Owner / Tenant Notification …..……………………….…. 30% Initiation of Negotiations (IN) ...……………………….…. 25% Approved Settlement / Suit to Legal ………………….…. 20% Warrant Requested / Suit Filed ……………………….…. 10% Closing / Order of Taking Deposit ………………………. 5% Parcel Clear …………………………………………….….. 5% File Retired / Merging ….…………………………….…… 5%

Business Damage Claims Owner/Tenant Claim Received ………………………….. 15% Bus. Damage Committee Meeting/Counteroffer Made .. 25% Approved Business Damage Settlement ………………. 15% Warrant Requested ………………………………………. 15% Business Damage Closing ………………………………. 15% File Retirement/Merging …………………………………. 15%

Relocation of Business Tenants Delivery of Notices of Eligibility ………………………….. 20% Offer of Relo. for Signs/Approved Move Cost ..………... 20% Move Complete ……………………………………………. 30% Final Warrant Delivery .……………………………………. 15% File Retirement/Merging …………………………………. 15%

CLASSIFICATIONS

FLAA has incorporated hours for appropriate contracted classifications to meet the department's needs on this assignment. Work shall be completed by:

Project Manager (PM, QA, & Negotiations, Suit, RWMS, Sharepoint) Senior Acquisition Agent (QA/QC & Negotiations, Suit info, RWMS, Sharepoint) Senior Relocation Agent (QA/QC, Relocation, RWMS, Sharepoint) Acquisition Agent (QC, Negotiations, Support, Suit Info, RWMS, Sharepoint) Suit Coordinator (Lawsuit Preparation, Project Support, RWMS, Sharepoint) Secretary/Clerical (Project Support, RWMS)

REST OF PAGE INTENTIONALLY LEFT BLANK

Florida Acquisition & Appraisal, Inc. 4 of 4 www.flaa.com

PROPOSED HOURS

Parcel Parcel Type Hours

101 Commercial (Bus. Damages / Demo) 321 102 Commercial (Bus. Damages / Demo) 287 104 Commercial (Bus. Damages / Demo) [Large] 349 700 TCE (Paired) 55 701 TCE (Paired) 55 703 TCE (Standalone) 152 704 TCE (Standalone) 152 705 TCE (Paired) 55 706 TCE (Standalone) 152 707 TCE (Standalone) 152 708 TCE (Paired) 55 11 1785

BUSINESS DAMAGE CLAIMS (No Change) Number Claims

Hours Per Claim

Total Hours

Business Damage Claims 4 90 360

RELOCATION INTERESTS (New) Tenants Hours Per

Tenant Total Hours

Commercial (Business Non-Owner Tenant) 3 160 480

Please let us know if you have questions or want to discuss further.

Sincerely, FLORIDA ACQUISITION & APPRAISAL, INC.

Jack Curatelli Jack Curatelli, SR/WA President

Cc: Contract File [FLAA]

Encl. (8) Staffhour Worksheets per Parcel Type (Original and Revised) Project Schedules (Original and Updated)

Project Name: Task 1 - Lantana Rd

Parcels: 101 | 102

Assumptions:

See Cover Letter & Scope of Services

101 - Keeper's Self Storage Owner-Operated Storage

102 - Costco Owner-Operated. Big Box store w/ fuel station and optometrist

Parcel: 101

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project Manager 3

QA / QC

Sr. Acq. (Agent)

Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 46.00 14.00 38.00 89.00 78.00 56.00 321

Total per Classification $8,971.38 $2,316.44 $6,287.48 $11,325.25 $8,154.90 $8,065.68 $45,121.13

Agree to Negotiated Amount of $45,118.19

Parcel: 102

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 55 14 120 0 48 50 287

Total per Classification $10,726.65 $2,316.44 $19,855.20 $0.00 $5,018.40 $7,201.50 $45,118.19

COMMERCIAL IMPROVED

[BUS. DAMAGES / DEMOLITION]

Staffhour Estimate Worksheet

Right of Way Acquisition Services

All Rates are Home Rates

All Rates are Home Rates

Parcel: 104

Assumptions:

See Cover Letter & Scope of Services

104 - Lantana Plaza [Publix Anchor] Cut/Reface cure eliminates 4 stalls (3 businesses). Over 30 parking spots impacted; Large electric monument sign.

Parcel: 104

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 50 15 38 96 89 61 349

Total per Classification $9,751.50 $2,481.90 $6,287.48 $12,216.00 $9,304.95 $8,785.83 $48,827.66

Agree to Negotiated Amount of $48,826.09

COMMERCIAL IMPROVED

[BUS. DAMAGES / DEMOLITION]

Staffhour Estimate Worksheet

Right of Way Acquisition Services

Parcels: 700 | 701 | 705 | 708

Assumptions:

See Cover Letter & Scope of Services

700 - Keeper's Self Storage

701 - Costco

705 - Lantana Plaza [Publix Anchor]

708 - Keeper's Self Storage [New Paired TCE]

Parcel: 700

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 4 2.5 16.5 17 13 2 55

Total per Classification $780.12 $413.65 $2,730.09 $2,163.25 $1,359.15 $288.06 $7,734.32

Parcel: 701

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 4 2.5 16.5 17 13 2 55

Total per Classification $780.12 $413.65 $2,730.09 $2,163.25 $1,359.15 $288.06 $7,734.32

Parcel: 705

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 4 2.5 16.5 17 13 2 55

Total per Classification $780.12 $413.65 $2,730.09 $2,163.25 $1,359.15 $288.06 $7,734.32

Parcel: 708

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 4 2.5 16.5 17 13 2 55

Total per Classification $780.12 $413.65 $2,730.09 $2,163.25 $1,359.15 $288.06 $7,734.32

PAIRED TCE

[COMMERCIAL]

Staffhour Estimate Worksheet

Right of Way Acquisition Services

Parcels: 703 | 704 | 706 | 707

Assumptions:

See Cover Letter & Scope of Services

703 - Shell Station / Daily's Convenience Store

704 - TWAS Properties (Prev. Chase Bank)

706 - Swifty Convenience Store

707 - Lantana Road Investments (Medical Suites) [Converted from Paired TCE]

Parcel: 703

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 9 0 54 26 40 152

Total per Classification $4,485.69 $1,489.14 $0.00 $6,871.50 $2,718.30 $5,761.20 $21,325.83

Parcel: 704

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 9 0 54 26 40 152

Total per Classification $4,485.69 $1,489.14 $0.00 $6,871.50 $2,718.30 $5,761.20 $21,325.83

Parcel: 706

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 9 0 54 26 40 152

Total per Classification $4,485.69 $1,489.14 $0.00 $6,871.50 $2,718.30 $5,761.20 $21,325.83

Parcel: 707

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 9 0 54 26 40 152

Total per Classification $4,485.69 $1,489.14 $0.00 $6,871.50 $2,718.30 $5,761.20 $21,325.83

STANDALONE TCE

[COMMERCIAL]

Staffhour Estimate Worksheet

Right of Way Acquisition Services

Parcels: TBD

Assumptions:

See Cover Letter & Scope of Services

BD Claim 1

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 17 4 23 24 22 0 90

Total per Classification $3,315.51 $661.84 $3,805.58 $3,054.00 $2,300.10 $0.00 $13,137.03

BD Claim 2

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 17 4 23 24 22 0 90

Total per Classification $3,315.51 $661.84 $3,805.58 $3,054.00 $2,300.10 $0.00 $13,137.03

BD Claim 3

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 17 4 23 24 22 0 90

Total per Classification $3,315.51 $661.84 $3,805.58 $3,054.00 $2,300.10 $0.00 $13,137.03

BD Claim 4

Hourly Rate: $195.03 $165.46 $165.46 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Acquisition

Agent (A)

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 17 4 23 24 22 0 90

Total per Classification $3,315.51 $661.84 $3,805.58 $3,054.00 $2,300.10 $0.00 $13,137.03

BUSINESS DAMAGE CLAIMS

Staffhour Estimate Worksheet

Right of Way Acquisition Services

Assumptions:

* See Cover Letter & Scope of Services

* Relocation Services for up to three (3) non-owner business tenants in Publix shopping plaza (Parcel 104 - BT Lantana)

Parcel 104 - Tenant 1

Hourly Rate: $195.03 $165.46 $163.22 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Relocation

Agent

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 17 97 0 23 0 160

Total per Classification $4,485.69 $2,812.82 $15,832.34 $0.00 $2,404.65 $0.00 $25,535.50

Parcel 104 - Tenant 2

Hourly Rate: $195.03 $165.46 $163.22 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Relocation

Agent

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 17 97 0 23 0 160

Total per Classification $4,485.69 $2,812.82 $15,832.34 $0.00 $2,404.65 $0.00 $25,535.50

Parcel 104 - Tenant 3

Hourly Rate: $195.03 $165.46 $163.22 $127.25 $104.55 $144.03

Job Classification:

Project

Manager 3

QA / QC

Sr. Acq. (Agent) Sr. Relocation

Agent

Acquisition

Agent

Secretary /

Clerical

Suit

Coordinator Totals

Total Staff-Hours 23 17 97 0 23 0 160

Total per Classification $4,485.69 $2,812.82 $15,832.34 $0.00 $2,404.65 $0.00 $25,535.50

BUSINESS TENANTS

(NON-OWNERS)

Staffhour Estimate Worksheet

Right of Way Relocation Services

ID Deliverable Task Name Calendar Days

Start Finish Predecessors

1 FDOT D4 | Task 1 | Lantana Road 1167 days Mon 10/30/23 Fri 1/8/27

2 FLAA NTP & all deliverables* provided 0 days Mon 10/30/23 Mon 10/30/23

3 PRE-APPRAISAL TASKS 12 days Mon 10/30/23 Fri 11/10/23

4 FLAA Pre-HB591 letters prepared, sent, delivered (all parcels) 12 days Mon 10/30/23 Fri 11/10/23 2

5 ACQUISITION & PROPERTY MANAGEMENT 1153 days Mon 11/13/23 Fri 1/8/27

6 FLAA Clear encroachments 593 days Mon 11/13/23 Fri 6/27/25 4

7 FDOT Appraisals delivered to FLAA 574 days Fri 1/19/24 Fri 8/15/25

8 First batch 1 day Fri 1/19/24 Fri 1/19/24

9 Last batch 0 days Fri 8/15/25 Fri 8/15/25

10 FLAA NTO + Offer packages: prepare & send 585 days Mon 1/22/24 Thu 8/28/25

11 First batch 26 days Mon 1/22/24 Fri 2/16/24 8

12 Last batch 14 days Fri 8/15/25 Thu 8/28/25 9

13 FLAA Initiation of Negotiations (I.N.) 558 days Mon 2/19/24 Fri 8/29/25

14 First batch 1 day Mon 2/19/24 Mon 2/19/24 11

15 Last batch 1 day Fri 8/29/25 Fri 8/29/25 12

16 FLAA Good Faith negotiations, closings, initial suit info 589 days Tue 2/20/24 Tue 9/30/25

17 First batch 58 days Tue 2/20/24 Wed 4/17/24 14

18 Last batch 30 days Mon 9/1/25 Tue 9/30/25 15

19 FLAA Notice to Business Owners: prepare & send 589 days Tue 2/20/24 Tue 9/30/25

20 First batch 30 days Tue 2/20/24 Wed 3/20/24 14

21 Last batch 30 days Mon 9/1/25 Tue 9/30/25 15

22 FLAA Lawsuits prepared - Last batch 58 days Wed 10/1/25 Thu 11/27/25 18

23 FLAA Suit to legal 1 day Fri 11/28/25 Fri 11/28/25 22

24 FDOT Lawsuits reviewed 30 days Mon 12/1/25 Tue 12/30/25 23

25 FDOT Lawsuits filed 1 day Wed 12/31/25 Wed 12/31/25 24

10/30 NTP & all deliverables* provided

PRE-APPRAISAL TASKS

ACQUISITION & PROPERTY MANAGEMENT

1/19

8/15

2/19

8/29

11/28

12/31

Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar 2024 2025 2026 2027

FLAA Task External to FLAA Sub Task Variable Duration Milestone Full Project Summary

FLAA RIGHT OF WAY ACQUISITION SCHEDULE

Palm Beach County

Page 1 of 2 Prepared for: FDOT District 4 Print Date: Thu 1/23/25

UPDATED SCHEDULE

ID Deliverable Task Name Calendar Days

Start Finish Predecessors

26 EXTERNAL Court processing; judge calendar 267 days Thu 1/1/26 Thu 9/24/26 25

27 EXTERNAL Last Order of Taking (OT) 1 day Fri 9/25/26 Fri 9/25/26 26

28 FDOT Deposits 19 days Mon 9/28/26 Fri 10/16/26 27

29 FLAA File Retirement 82 days Mon 10/19/26 Fri 1/8/27 28

30 FLAA Demo contractor scope, NTP, etc. 29 days Mon 10/19/26 Mon 11/16/26 28

31 FLAA Property Management: demo supervision, clearing, etc. 31 days Tue 11/17/26 Thu 12/17/26 30

32 FDOT Parcels vacated (as applicable) 29 days Mon 10/19/26 Mon 11/16/26 28

33 FDOT Demolition 31 days Tue 11/17/26 Thu 12/17/26 32

34 BUSINESS DAMAGE CLAIMS 859 days Thu 3/21/24 Mon 7/27/26

35 FDOT Process business damage claims 737 days Thu 3/21/24 Fri 3/27/26

36 First batch 180 days Thu 3/21/24 Mon 9/16/24 20

37 Last batch 178 days Wed 10/1/25 Fri 3/27/26 21

38 FLAA Business damage activities (various; e.g. settlement, warrant) 679 days Tue 9/17/24 Mon 7/27/26

39 First batch 120 days Tue 9/17/24 Tue 1/14/25 36

40 Last batch 120 days Mon 3/30/26 Mon 7/27/26 37

41 R/W DEMOLITION CLEAR 0 days Fri 12/18/26 Fri 12/18/26 33

42 R/W CERTIFICATION FOR CONSTRUCTION 0 days Mon 1/4/27 Mon 1/4/27

43 * List of Deliverables Needed: #ERROR

44 1 Title searches #ERROR

45 2 Right-of-way maps #ERROR

46 3 Construction plans #ERROR

47 4 Legals and sketches #ERROR

48 5 Recently approved/completed reference packages #ERROR

49 CRITICAL PATH MAPPING: #ERROR

50 -Highlights indicate key risks to schedule/project delivery. #ERROR

9/25

BUSINESS DAMAGE CLAIMS

R/W DEMOLITION CLEAR 12/18

R/W CERTIFICATION FOR CONSTRUCTION 1/4

Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar 2024 2025 2026 2027

FLAA Task External to FLAA Sub Task Variable Duration Milestone Full Project Summary

FLAA RIGHT OF WAY ACQUISITION SCHEDULE

Palm Beach County

Page 2 of 2 Prepared for: FDOT District 4 Print Date: Thu 1/23/25

UPDATED SCHEDULE

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

DOW97

4/8/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 4/8/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55043030455

Expansion Option: AB

Object Code: 131328

Amount: $384,457.69

Financial Project: 41325814201

Work Activity (FCT): 121

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088853/25

Amendment ID: W005

Sequence: 00

User Assigned ID: 05

Enc Line (6s)/Status: 0006/04

Total Amount: $384,457.69

Contract: DOW97

Contract Type: DH - RELOCATION SERVICES (RELOCATION)

Vendor Name: FLORIDA ACQUISITION & APPRAISAL

Vendor ID: F593331947002

Beginning Date of This Agreement: 08/18/2023

Ending Date of This Agreement: 08/17/2028

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Continuing Services for

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To: Shaneka.Bolden@dot.state.fl.us