CN-550000-CAX36-W0020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

6/30/2030

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

PROCUREMENT,CONSULTANT, FILE

Principal

$60,293.76

$0.00

(name) (title)

Nicole Carter

$60,293.76

$60,293.76 Estimate

PD&E Manual Support

Stantec Consulting Services Inc.

901 Ponce De Leon Blvd. Suite 900, Coral Gables, FL 33134

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$60,293.76

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

STANTEC

$354,112.54

(name) (title) Signature

Katasha Cornwell Contract Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Total authorizations to date (including this one):

Departmental Approval:

Task Work Order No.:

Contract No.: Payment FM No.:

CAX36 407085-1-32-04

Docusign Envelope ID: 1B61325D-BEEE-4E2E-AC7A-9F71B77E16AC

07/07/2025 | 1:18 PM EDT

Contract CAX36: Task Work Order #2 PD&E Manual Support

ATTACHMENT A

SCOPE OF SERVICES

Office of Environmental Management (OEM)

Department Project Manager: Katasha Cornwell Stantec Project Manager: Nicole Carter Stantec Task Lead: Christine Haddock Project Description: Statewide Environmental and Analysis Support Contract: CAX36

FIN#: 407085-1-32-04

Task Work Order #2: PD&E Manual Support

The purpose of this Task Work Order is to assist the Office of Environmental Management (OEM) with Quality Control (QC) of draft documents of Part 1 and Part 2 of the FDOT’s Project Development & Environment (PD&E) Manual, provide technical support for chapter updates, and to assist with minor changes to chapters. This TWO will also support the development, editing, or upgrade of ancillary documents, guidelines, and process/protocols that support FDOT operations. Consultant will perform a series of tasks as outlined below to assist OEM in updating FDOT’s PD&E Manual.

Task 1: QC Review of Draft PD&E Manual Chapters

The Consultant will provide QC of PD&E Manual Chapters as requested by OEM. It is anticipated that this may include reviewing the documents for:

Consistency with the PD&E Manual formatting standards Spelling, punctuation, and grammar Correct numbering of Table of Contents and section titles Correct pagination and spacing Working hyperlinks Current terminology and minor changes (as provided by OEM) Correct section and figure references Use of acronyms

Deliverables Each reviewed chapter will be submitted to OEM showing tracked changes and/or comments.

Task 2: Technical Support for draft PD&E Manual Chapters

As requested by OEM, the Consultant will provide technical support on draft PD&E Manual chapters as they are being updated or written by OEM. It is anticipated that this may include assisting with formatting, updating, or creating:

Table of contents References sections Flowcharts, tables, charts, forms, and other figures Hyperlinks Acronym list Chapter Template(s)

Deliverables Each revised chapter will be submitted to OEM showing tracked changes and/or comments.

Task 3: Assistance with Minor Changes

The Consultant will assist OEM with minor changes to chapters in the PD&E Manual as directed by OEM. It is anticipated that this may include assisting with:

Maintaining programmatic consistency Minor formatting changes Updating contact information Renumbering of chapters Changes in websites Hyperlinks Changes in References Date changes Current terminology (as provided by OEM) Creating PDF documents of final chapters and combined documents

Deliverables Each revised chapter will be submitted to OEM showing tracked changes and/or comments.

Task 4: Development of Ancillary Documents, Guidelines, and Process/Protocols

As requested by OEM, the Consultant will develop edit, or upgrade ancillary documents, guidelines, and process/protocols that support FDOT operations. This task includes:

Cover Page development Outline development/heading structure Document editing Graphics, flowcharts, checklists, and other tools Appendices, references, bibliography

Formatting and conversion to any desired media Materials to support briefings and updates Developing presentations using outlines and narrative scripts Apply new technologies for formatting, reviews, and user queries Task-specific coordination Iterative reviews and product revisions

Deliverables

Draft Concept and/or Outline(s) Draft document or product Final document or product Supporting graphics, flowcharts, checklists, and other tools Tools which apply new technologies Appendices, references, bibliography Materials to support briefings and updates Media conversions, as specified

Task 5: Coordination

Coordination meetings will be required with OEM. This task includes:

Participation in 4 teleconferences with 4 additional teleconferences for follow up and finalizing the changes. Teleconferences may be held via MS Teams or GoToMeetings or other similar platforms.

Deliverables

Prepare Agenda and a meeting summary

Task 6: Project Management

The Consultant will conduct project management activities in support of all tasks.

Deliverables

Monthly progress reports on activities performed in the previous 30 days.

Staffing

Consultant staff classifications are authorized to work on this TWO, at the home rates identified in Table 6 of the contract. Fee estimates may not reflect all classifications. Should additional classification not identified in the fee estimate be used, the Consultant shall not go over the total fee for the TWO.

Schedule, Resources and Compensation

The duration of this task work order will extend from Notice to Proceed until 6/3/2030.

Compensation for the TWO authorization shall be the Maximum Limiting Amount Fee Method in accordance with the contract, not to exceed $60,293.76, as shown in Attachment B (Fee Estimate). Fees for the assigned tasks will be at the rates prescribed in the contract. Invoices will be submitted monthly for services performed and supported by progress reports, already received deliverables, and update meetings or calls, based upon staff hours and job classifications for staff hours worked on an activity/task.

Contract #: CAX36 Consultant Name: Stantec Consultant Contract Manager: Nicole Carter Consultant Task Manager: Christine Haddock

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$299.20 $288.21 $160.73 $265.15 $249.26 $209.71

Task 1: QC Review of Draft PD&E Manual Chapters $0.00 $0.00 24.00 $3,857.52 $0.00 $0.00 $0.00

Task 2: Technical Support for Draft PD&E Manual Chapters $0.00 $0.00 12.00 $1,928.76 $0.00 $0.00 8.00 $1,677.68

Task 3: Assistance with Minor Changes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Task 4: Ancillary Documents, Guidelines, and Process/Protocols $0.00 12.00 $3,458.52 24.00 $3,857.52 16.00 $4,242.40 24.00 $5,982.24 16.00 $3,355.36

Task 5: Coordination 8.00 $2,393.60 $0.00 $0.00 $0.00 $0.00 $0.00

Task 6: Project Management 2.00 $598.40 8.00 $2,305.68 $0.00 $0.00 $0.00 $0.00

TOTAL MAN-HOURS AND COST 10.00 $2,992.00 20.00 $5,764.20 60.00 $9,643.80 16.00 $4,242.40 24.00 5982.24 24.00 $5,033.04

(continued)

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$123.01 $160.05 $131.56 $88.59

Task 1: QC Review of Draft PD&E Manual Chapters $0.00 $0.00 $0.00 106.00 $9,390.54 130.00 $13,248.06

Task 2: Technical Support for Draft PD&E Manual Chapters $0.00 16.00 $2,560.80 16.00 $2,104.96 74.00 $6,555.66 126.00 $14,827.86

Task 3: Assistance with Minor Changes $0.00 $0.00 $0.00 44.00 $3,897.96 44.00 $3,897.96

Task 4: Ancillary Documents, Guidelines, and Process/Protocols $0.00 $0.00 $0.00 12.00 $1,063.08 104.00 $21,959.12

Task 5: Coordination $0.00 $0.00 $0.00 12.00 $1,063.08 20.00 $3,456.68

Task 6: Project Management $0.00 $0.00 $0.00 $0.00 10.00 $2,904.08

TOTAL MAN-HOURS AND COST 0.00 $0.00 16.00 $2,560.80 16.00 $2,104.96 248.00 $21,970.32 434.00 $60,293.76 Crosscheck: 434.00 60,293.76$

TOTAL FEE (Rounded) $60,293.76

Chief Engineer 2 Home

Man Hours Man Hours

Senior Engineer 1 Home

Man Hours

ATTACHMENT B: STAFF HOUR AND FEE ESTIMATE

Task Work Order 2 - PD&E Manual Support

Man HoursMan Hours

Environmental Specialist Home

Com. Outreach Specialist Home

Graphic Designer Home

Senior Scientist Home

Senior Planner Home

Senior Env. Specialist Home

Secretary/Clerical Home

Man Hours

Average Hourly Rate

Man Hours Man Hours

Project Manager 3 Home

Man Hours

Man Hours

$138.93

$101.91

Total Man Hours Salary Cost

$117.68

$290.41

$88.59

$211.15

$172.83

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAX36

7/2/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 7/2/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55210000985

Expansion Option: N2

Object Code: 131545

Amount: $60,293.76

Financial Project: 40708513204

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2026

Budget Entity: 55100100

Category/Category Year: 088849/26

Amendment ID: W002

Sequence: 00

User Assigned ID: TWO 2

Enc Line (6s)/Status: 0002/04

Total Amount: $60,293.76

Contract: CAX36

Contract Type: CA - ENGINEERING (ENGINEER)

Vendor Name: STANTEC CONSULTING SERVICES INC

Vendor ID: F112167170012

Beginning Date of This Agreement: 06/04/2025

Ending Date of This Agreement: 06/03/2030

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Statewide Environmental Review & Analysis Consultant Support

Page1 of 1

To: Terri.Cook@dot.state.fl.us

Florida Department of Transportation

RON DESANTIS

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

MEMORANDUM

DATE: May 12,2025

TO: Catherine Bradley, State Environmental Development Engineer

Thu-Huong Clark, State Environmental Programs Administrator Jonathon Bennett, State Environmental Quality and Performance Administrator

FROM: Katasha Cornwell, Interim Director Office of Environmental Management

SUBJECT: Delegation of Authority

During my absence from the office, you have delegated signature and approval authority. This authority will be in your name "for Interim Director". This authority is valid May 12, 2025, through July 31, 2025.

Please ensure I receive a reading file copy of all correspondence you sign for me.

KC/tc

Docusign Envelope ID: 718C86D2-06BC-4EDB-8A5B-984288A8F05BDocusign Envelope ID: 1B61325D-BEEE-4E2E-AC7A-9F71B77E16AC