CN-550000-CAX36-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

6/3/2030

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

PROCUREMENT, CONSULTANT, FILE

Principal

$293,818.78

$0.00

(name) (title)

Nicole Carter

$293,818.78

Total authorizations to date (including this one):

Departmental Approval:

$269,648.73 Estimate

AIM ENGR., INC,

$14,038.50 Estimate

Program Support

Stantec Consulting Services, Inc.

901 Ponce De Leon Blvd. Suite 900, Coral Gables, FL 33134

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$293,818.78

(LA4) Units worked at loaded billing rates in Table 6

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LA4) Units worked at loaded billing rates in Table 6KCA

STANTEC

Estimate$10,131.55

$293,818.78

(name) (title) Signature

Katasha Cornwell Contract Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAX36 407085-1-32-04

Docusign Envelope ID: D1642ED6-5B50-42CB-B72E-CC4FD673B658

07/07/2025 | 1:18 PM EDT

Contract CAX36: Task Work Order #1 Program Support

ATTACHMENT A

SCOPE OF SERVICES

Office of Environmental Management (OEM)

Department Project Manager: Katasha Cornwell Stantec Contract Manager: Nicole Carter Stantec Task Manager: Ted Devens Project Description: Statewide Environmental Review and Analysis Support Contract: CAX36

FIN#: 407085-1-32-04

Task Work Order #1: Program Support

The purpose of this Task Work Order (TWO) is for the Consultant to provide professional services that support Office of Environmental Management Program Needs and Production efforts, including normal contract and data management activities related to Contract CAX36 and its subordinate task work orders. As directed by OEM – the Consultant will also provide responsive support for unforeseen or immediate needs that arise. Tasks are assigned by the Department’s Project Manager, or designee, according to program priorities as funding allows.

Task 1: Program Support

The Consultant will provide responsive support to overall contract management and production activities, which can include assistance with statewide initiatives, process and procedure development, concept development, and project delivery support. The services to be provided may include activities such as:

Research, review, and preparation of comments and/or recommendations of new or proposed federal and state laws, rules, and regulations affecting programs and projects, and provide technical support when needed. Assist OEM to identify potential challenges and opportunities.

Assist OEM to update, revise or develop Department related procedures, guidelines, manuals, or other documents to support project development and project documentation.

Assist with initial brainstorming and innovations for new process concepts. Submit draft and final versions, including responses to comments, for newly developed deliverables.

Provide responsive support to OEM when establishing strategic visions or concepts. Assist with research, develop ideas, assess risks, and evaluate other decision-making parameters.

Collaborate with OEM staff to "define the problem" and consider alternative approaches.

Conduct coordination meetings to confer on recommended approaches. As warranted, convene Stantec’s “Innovation Team” which consists of senior discipline leaders and subject-matter-experts - to consider the issues at hand, identify considerations, and then provide recommendations or guidance.

Support OEM with assessment, preparation, and modification of existing Memorandums of Understanding (MOU), Memorandums of Agreement (MOA), Programmatic Agreements, and other documents that signify understandings or agreement.

Assist OEM with conducting self-assessment reviews and/or preparing for NEPA Assignment monitoring and auditing events.

Deliverables

Review comments and/or recommendations of federal and state laws, rules and regulations affecting programs and projects. Comments will be provided within the PDF, unless otherwise requested.

Provide comments and/or recommendations on existing or proposed Department procedures, guidelines, manuals, or other documents as requested. Comments will be provided within the PDF, unless otherwise requested.

Recommendations and risk analyses relative to new strategic visions or initiatives in requested format (i.e. memo, report and/or word document, pdf).

Draft and final versions, including progressive electronic “tracked changes” to ensure responses to comments for each iteration of review, for newly developed items under this TWO (i.e. procedures, guidelines, manuals, or other documents or statewide initiatives).

Meeting notes will be provided for coordination meetings.

Task 2: Production Support

Participate in the technical and procedural review of technical reports/analyses or documents such as: Categorical Exclusions, Environmental Assessments, Finding of No Significant Impacts, Draft and Final Environmental Impact Statement, Alternative Corridor Evaluation Reports (ACER) and Methodology Memorandums and other planning documents, as well as Re-evaluations and associated environmental and engineering technical reports. Prepare a list of review comments and/or recommendations for each document. Provide supplemental environmental or engineering support as directed.

Support internal FDOT and external process development initiatives and programmatic support, as well as organization or systems-management tasks deemed necessary by OEM.

Assist OEM to develop a working Business Operations Management (BOM) dashboard with varying levels of controlled access, which tracks multiple tasks, reviews and deliverables for

OEM.

Schedule and monitor production work assigned under this Task Work Order and keep OEM advised of the status of individual assignments.

Provide support to develop Executive Briefings, FDOT presentations, industry forums and conferences, intra-office FDOT briefings and coordination, and District/FTE-level collaboration. Produce training materials. Prepare or facilitate Virtual Meetings, and Teleconferences with various FDOT and external participants (such as agencies, MPOs, and local governments) on various initiatives or topics.

Provide administrative support for such services as: document formats, consolidate and manage files, distribute files and products, develop graphics and handouts, create and send surveys, and receive/collate comments.

Assist OEM to identify, evaluate, and apply new technologies (such as Artificial Intelligence) which can streamline FDOT processes and/or enhance FDOT and consultant/subconsultant or contractor efficiency. Collaborate with OEM to consider alternative approaches.

Provide responsive support for unforeseen or immediate production needs that arise, and which have not been previously scoped in another Task Work Order.

Coordination meetings for any individual assignment as requested.

Assist OEM Administrators and Project Delivery Coordinators (PDCs) by providing Backup PDC support with activities including, but not limited to: track document reviews, technical reports, and planning & NEPA documents. review pre-screening activities, planning studies and Methodology Memorandums, environmental (e.g., NEPA) and other technical documents, and attend meetings as requested by OEM.

Deliverables

Review comments and/or recommendations for each document review. Comments will be provided within the PDF, unless otherwise requested.

Process development documents, manual updates, flowcharts, handbooks, and other guidance materials as appropriate to the task.

BOM Dashboard with varying levels of controlled access – to track and manage multiple tasks, reviews, and deliverables for OEM – including internal actions, status reporting, and other defined needs.

Task production schedule updates, as appropriate.

Scheduling and polling services, agendas, handouts, and meeting notes. Training materials as requested, including PowerPoint slides and notes and Script, videos, and presentation support.

Administrative file management and delivery of final publishable documents

Research, reports, evaluations, examples, pilot studies or models of applied technologies.

Meeting notes for coordination meetings (for PDC support activities, additional meeting notes beyond those normally provided by others (e.g., Districts often provide meeting notes from monthly OEM coordination meetings) are not required).

Task 3: Data Management and Access

The Consultant will provide reliable electronic file management services:

Sharepoint Site – create, maintain and update a SharePoint central file repository for completed contract Deliverables for all Task Work Orders assigned under this contract and pre-final draft versions of the same. Provide updated access to specified FDOT personnel.

Perform periodic QC to ensure deliverables are saved appropriately.

Deliverables

OEM-accessible, SharePoint site that consolidates contract Deliverable files and pre-final Electronic “tracked” changes version of recommended chapter changes and other documents.

Task 4: Coordination

The Consultant will:

Prepare for, attend, and provide notes at monthly OEM Coordination meetings. Seek/obtain status from subcontractors, task managers, and supporting staff. Develop an updated Contract Status Report and provide meeting follow-up actions. Provide monthly contract financial tracking reports and trendline analysis.

Attend virtual or in-person meetings on OEM’s behalf as requested. This activity includes travel, setup, logistics, attendance and note preparation.

Deliverables

Scheduling, Virtual Meeting and Telecon setup, agendas, handouts, and meeting notes.

Task 5: Project Management and Quality Control

The Consultant will:

Conduct project management activities in support of overall contract management. This will include internal staff coordination, monthly progress reports, and appropriate schedule updates.

Coordinate and perform Quality Control and Quality Assurance reviews of work.

Deliverables

Monthly progress reports on activities performed in the previous 30 days.

Staffing

Consultant and Subconsultant staff classifications are authorized to work on this TWO, at the home rates identified in Table 6 of the contract. Fee estimates may not reflect all classifications. Should additional classifications not identified in the fee estimate be used, the Consultant shall not go over the total fee for the TWO.

Schedule, Resources and Compensation

The duration of this task work order will continue until 6/3/2030.

Compensation for the TWO authorization shall be the Maximum Limiting Amount Fee Method in accordance with the contract and is not to exceed $293,818.78, as shown in Attachment B (Fee

Estimate). Fees for the assigned tasks will be at the rates prescribed in the contract. Invoices will be submitted monthly for services performed and supported by progress reports, already received deliverables, and update meetings or calls, based upon staff hours and job classifications for staff hours worked on an activity/task.

Contract #: CAX36 OEM Contract Manager: Katasha Cornwell Consultant Name: Stantec Consultant Contract Manager: Nicole Carter Consultant Task Manager: Ted Devens Sub Consultant Name: AIM Engineering & Surveying, Inc.

Sub Consultant Task Manager: Brittany Bianco Sub Consultant Name: Kisinger-Campo & Associates, Inc.

Sub Consultant Task Manager: Nicole Selly

Date: June 2025

Prime Consultant (Stantec) TOTAL FEE $269,648.73

Sub Consultant (AIM Engr., Inc.) TOTAL FEE $14,038.50

Sub Consultant (KCA, Inc.) TOTAL FEE $10,131.55

TOTAL TASK WORK ORDER TOTAL FEE $293,818.78

ATTACHMENT B: STAFF HOUR AND FEE ESTIMATE

Task Work Order 1 - Program Support

Consultant Name: Stantec Consultant Contract Manager: Nicole Carter Consultant Task Manager: Ted Devens

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$398.01 $299.20 $288.21 $290.43 $265.15 $209.71

Task 1 - Program Support $0.00 64.00 $19,148.80 64.00 $18,445.44 24.00 $6,970.32 16.00 $4,242.40 30.00 $6,291.30

Task 2 - Production Support $0.00 12.00 $3,590.40 12.00 $3,458.52 $0.00 14.00 $3,712.10 240.00 $50,330.40

Task 3 - Data Management and Access $0.00 $0.00 8.00 $2,305.68 $0.00 $0.00 $0.00

Task 4 - Coordination $0.00 70.00 $20,944.00 114.00 $32,855.94 $0.00 $0.00 $0.00

Task 5 - Project Management and Quality Control 4.00 $1,592.04 16.00 $4,787.20 16.00 $4,611.36 $0.00 $0.00 $0.00

TOTAL MAN-HOURS AND COST 4.00 $1,592.04 162.00 $48,470.40 214.00 $61,676.94 24.00 $6,970.32 30.00 $7,954.50 270.00 $56,621.70

(continued)

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$160.73 $160.05 $131.56 $88.59

Task 1 - Program Support 30.00 $4,821.90 $0.00 $0.00 16.00 $1,417.44 244.00 $61,337.60

Task 2 - Production Support 185.00 $29,735.05 190.00 $30,409.50 32.00 $4,209.92 104.00 $9,213.36 789.00 $134,659.25

Task 3 - Data Management and Access $0.00 $0.00 $0.00 32.00 $2,834.88 40.00 $5,140.56

Task 4 - Coordination $0.00 $0.00 $0.00 38.00 $3,366.42 222.00 $57,166.36

Task 5 - Project Management and Quality Control $0.00 $0.00 $0.00 4.00 $354.36 40.00 $11,344.96

TOTAL MAN-HOURS AND COST 215.00 $34,556.95 190.00 $30,409.50 32.00 $4,209.92 194.00 $17,186.46 1,335.00 $269,648.73

Crosscheck 1,335.00 $269,648.73

TOTAL FEE (Rounded) $269,648.73

Man Hours

Man Hours

$170.67

$201.98

Total Man Hours Salary Cost

$251.38

$283.62

$128.51

$257.51

ATTACHMENT B: STAFF HOUR AND FEE ESTIMATE

Task Work Order 1 - Program Support

Man HoursMan Hours

Senior Scientist Home

Com. Outreach Specialist Home

Graphic Designer Home

Chief Engineer 2 Home

Senior Planner Home

Senior Env. Specialist Home

Secretary/Clerical Home

Man Hours

Average Hourly Rate

Man Hours Man Hours

Principal Engineer Home

Project Manager 3 Home

Man Hours Man Hours

Senior Engineer 1 Home

Man Hours

SubConsultant Name: AIM Engineering & Surveying, Inc.

SubConsultant Task Manager: Brittany Bianco

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$143.25

Task 1 - Program Support 12.00 $1,719.00 $0.00 $0.00 $0.00 $0.00

Task 2 - Production Support 86.00 $12,319.50 $0.00 $0.00 $0.00 $0.00 TOTAL MAN-HOURS AND COST 98.00 $14,038.50 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$0.00

Task 1 - Program Support $0.00 $0.00 $0.00 12.00 $1,719.00

Task 2 - Production Support $0.00 $0.00 $0.00 86.00 $12,319.50

TOTAL MAN-HOURS AND COST 0.00 $0.00 0.00 $0.00 0.00 $0.00 98.00 $14,038.50

TOTAL FEE (Rounded) $14,038.50

$143.25 $143.25 $143.25

Man Hours Man Hours Man Hours Man Hours

Total Man

Hours Salary Cost

Man Hours

ATTACHMENT B: STAFF HOUR AND FEE ESTIMATE

Task Work Order 1 - Program Support

Average Hourly Rate Man

Hours Man Hours Man Hours

Senior Environmental Specialist Home

SubConsultant Name: Kisinger-Campo & Associates, Inc.

SubConsultant Task Manager: Nicole Selly

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$184.21

Task 1 - Program Support 12.00 $2,210.52 $0.00 $0.00 $0.00 $0.00

Task 2 - Production Support 43.00 $7,921.03 $0.00 $0.00 $0.00 $0.00 TOTAL MAN-HOURS AND COST 55.00 $10,131.55 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00

TASK Loaded Hourly Rate

Loaded Hourly Rate

Loaded Hourly Rate

$0.00

Task 1 - Program Support $0.00 $0.00 $0.00 12.00 $2,210.52

Task 2 - Production Support $0.00 $0.00 $0.00 43.00 $7,921.03

TOTAL MAN-HOURS AND COST 0.00 $0.00 0.00 $0.00 0.00 $0.00 55.00 $10,131.55

TOTAL FEE (Rounded) $10,131.55

$184.21

Average Hourly Rate Man

Hours Man Hours Man Hours

$184.21 $184.21

Total Man

Hours Salary Cost

Man Hours Man Hours Man Hours Man Hours Man Hours

ATTACHMENT B: STAFF HOUR AND FEE ESTIMATE

Task Work Order 1 - Program Support

Senior Environmental Specialist Home

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAX36

7/2/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 7/2/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55210000985

Expansion Option: N2

Object Code: 131545

Amount: $293,818.78

Financial Project: 40708513204

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2026

Budget Entity: 55100100

Category/Category Year: 088849/26

Amendment ID: W001

Sequence: 00

User Assigned ID: TWO 1

Enc Line (6s)/Status: 0001/04

Total Amount: $293,818.78

Contract: CAX36

Contract Type: CA - ENGINEERING (ENGINEER)

Vendor Name: STANTEC CONSULTING SERVICES INC

Vendor ID: F112167170012

Beginning Date of This Agreement: 06/04/2025

Ending Date of This Agreement: 06/03/2030

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Statewide Environmental Review & Analysis Consultant Support

Page1 of 1

To: Terri.Cook@dot.state.fl.us

Florida Department of Transportation

RON DESANTIS

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

MEMORANDUM

DATE: May 12,2025

TO: Catherine Bradley, State Environmental Development Engineer

Thu-Huong Clark, State Environmental Programs Administrator Jonathon Bennett, State Environmental Quality and Performance Administrator

FROM: Katasha Cornwell, Interim Director Office of Environmental Management

SUBJECT: Delegation of Authority

During my absence from the office, you have delegated signature and approval authority. This authority will be in your name "for Interim Director". This authority is valid May 12, 2025, through July 31, 2025.

Please ensure I receive a reading file copy of all correspondence you sign for me.

KC/tc

Docusign Envelope ID: 718C86D2-06BC-4EDB-8A5B-984288A8F05BDocusign Envelope ID: D1642ED6-5B50-42CB-B72E-CC4FD673B658